Northwestern University Evanston , IL 60201
Posted 2 weeks ago
Department: WCAS Administration
Salary/Grade: EXS/8
Job Summary:
The Research Administrator position will support the Department of Earth & Planetary Sciences, reporting to the Manager of Research Administration in the Weinberg College Dean's Office. Provides lifecycle pre- & post-award research administration for the department ensuring the fulfillment of all sponsor requirements. Coordinates all aspects of grant &/or contract pre and post-award activities. Ensures that all activities are completed in compliance with associated federal & institutional rules & regulations.
The ideal candidate should have strong critical thinking/problem solving skills, solid written and verbal communication, and be composed under deadlines. The position offers the flexibility of On-Site or Hybrid options.
Hybrid can be on-site on the Evanston campus one to two days per week. Join a supportive and collaborative group of research administrators in Weinberg College in advancing the research mission of the University.
The Research Administrator/Sr. Research Administrator position is a multi-level position. Dependent on the minimum qualifications, this position could be offered at either level.
Specific Responsibilities:
Complexity
Typically administers multiple research projects such as:
Single Principal Investigator (PI) proposals, grants &/or contracts
Basic multi-PI or multi-unit proposals, grants &/or contracts
Research portfolio for a small to mid-sized unit
Sponsors include: NASA, NSF, NIH, DOE, DOD, Foundations and Industry
Center or program grants
Proposals with cost sharing
Fixed-price contracts
Non-funded negotiations such as NDAs, user agreements
Pre-Award
Manages pre-award administration of grants &/or contracts.
Reviews solicitation and proactively resolves any issues/questions within the solicitation with OSR and/or sponsor.
Establishes procedures at the small to mid-sized unit level related to pre-award administration.
Coordinates large-scale proposals, teaming/collaboration agreements, confidentiality agreements, intellectual property agreements or user agreements.
Manage representation of sub-recipients, cost sharing and administrative costs on a proposal.
Prepares &/or reviews complete budget, budget justification and supplementary documents.
Post-Award
Completes post-award administration of research grants &/or contracts.
Reviews account establishment.
Interprets awards documents.
Reviews and reports expenditures.
Reviews award budget status with PIs.
Provides data needed for interim and final financial and technical progress reports.
Facilitates account close out activities, coordinating with ASRSP as needed.
Serves as liaison between department & OSR, ASRSP, IACUC, IRB, internal audit, funding & regulatory agencies, subcontractors, collaborators, institutes, centers, etc.
Participates in efforts to improve research administration including serving on university committees related to research administration.
Financial
Along with Financial staff, oversees unit's entire sponsored project portfolio.
Reviews transactions and resolve issues that requires a more complex level of financial understanding such as cost-sharing &/or effort reporting knowledge.
Provides information to senior management that is used for department budgeting purposes.
Human Resources
Compliance
Ensures compliance with all appropriate NU policies & practices; local, state, federal, agency & sponsor rules, regulations & requirements regarding grant &/or contract administration.
Recommends changes to improve programs, policy &/or practice.
Resolves compliance problems & issues working in conjunction with faculty.
Alerts supervisor to potential higher risk compliance issues.
Attends required Research Administration trainings and courses to advance systems and business process knowledge.
Performs other duties as assigned.
Minimum Qualifications: (Education, experience, and any other certifications or clearances)
Minimum Competencies: (Skills, knowledge, and abilities.)
Organization, time management, detail oriented
Multi-tasking, communication
Self-starter, diplomatic, pro-active, manage stress
Preferred Competencies: (Skills, knowledge, and abilities)
Excellent written and verbal communication
Familiarity with Excel, including formulas
The target hiring range for this position will be between $67,978 - $95,595 per year. Offered salary will be determined by the applicant's education, experience, knowledge, skills and abilities, as well as internal equity and alignment with market data.
Benefits:
At Northwestern, we are proud to provide meaningful, competitive, high-quality health care plans, retirement benefits, tuition discounts and more! Visit us at https://www.northwestern.edu/hr/benefits/index.html to learn more.
Work-Life and Wellness:
Northwestern offers comprehensive programs and services to help you and your family navigate life's challenges and opportunities and adopt and maintain healthy lifestyles.
We support flexible work arrangements where possible and programs to help you locate and pay for quality, affordable childcare and senior/adult care. Visit us at https://www.northwestern.edu/hr/benefits/work-life/index.html to learn more.
Professional Growth & Development:
Northwestern supports employee career development in all circumstances whether your workspace is on campus or at home. If you're interested in developing your professional potential or continuing your formal education, we offer a variety of tools and resources. Visit us at https://www.northwestern.edu/hr/learning/index.html to learn more.
Northwestern strongly recommends COVID-19 vaccinations and boosters for people who can obtain them as a critical tool for minimizing severe illness. More information can be found on the COVID-19 and Campus Updates webpage.
The Northwestern campus sits on the traditional homelands of the people of the Council of Three Fires, the Ojibwe, Potawatomi, and Odawa as well as the Menominee, Miami and Ho-Chunk nations. We acknowledge and honor the original people of the land upon which Northwestern University stands, and the Native people who remain on this land today.
Northwestern University is an Equal Opportunity, Affirmative Action Employer of all protected classes, including veterans and individuals with disabilities. Women, racial and ethnic minorities, individuals with disabilities, and veterans are encouraged to apply. Click for information on EEO is the Law.
#LI-AS1
Northwestern University