University Of California Irvine , CA 92606
Posted 1 month ago
Job Opening ID: 36621
Reports To: Chief Administrative Officer
Working Title: Research Administrator IV
Bargaining Unit: 99
Payroll Job Code: 006207
Job Location: UCI Campus- Irvine
Percent of Time: 100%
Work Schedule: 8-5, M-F
Employee Class: Career
The incumbent will provide general administrative support to the Department of Surgery inclusive of 43 full time faculty members and 45 general surgery residents and fellows that this position would help support. The individual will be responsible for the implementation and coordination of the daily operational functions associated with the administration of research under the Director(s) and/or Vice-Chair(s) of Research and the Chief Administrative Officer.
Incumbent will report directly to the Director(s) and/or Vice-Chair(s) of Research and the Chief Administrative Officer. The incumbent should have excellent interpersonal and communication skills both written and verbal, have attention and detail oriented manuscript and/or institutional review board (IRB) proposal writing/editing and reference management.
Uses advanced contracts and grants concepts to manage high volume and high complexity transactions. May review and guide others in the review of financial and administrative management requirements of research contract and grant proposals, awards, and / or transactions to ensure compliance with institutional and sponsor policies.
Works independently to assess complex grant, contract and subcontract transactions where analysis requires an in-depth evaluation of variable factors. May be eligible for delegated signature authority. May review and sign transactions for less experienced staff.
May serve as a technical specialist in a particular area, such as federal contracts, state contracts, subcontracts or information systems. Central Role (CR): Typically works on highly complex proposals and awards such as grants / contracts which require task budgets, option years, multiple investigators and multiple sub awards. Is eligible for delegated authority.
$74,000 - $108,500
5-7 years of experience preferably in an academic medical center environment. Familiarity with UC policies and procedures. Familiarity with statistical analysis Familiarity with IRB submissions.
Bachelor's degree in related area and / or equivalent experience / training.
Extensive knowledge of program administration guidelines of Federal and non-Federal sponsors supporting research and educational activities, preferably in a university environment. Advanced knowledge of applicable compliance requirements related to use of human or animal subjects in research, financial conflict of interest, biosafety, etc.
Ability to manage high volume and complex transactions. Ability to perform highly complex financial analysis and customized reporting. Ability to maintain independent judgment; strong organization and communication skills; and a customer service focus across broad and diverse subject areas.
Maintains knowledge of and ability to interpret and apply sponsor, institutional and departmental policies. Knowledge of current compliance regulations in all areas of research administration. Demonstrated advanced knowledge of generally accepted accounting, fiscal and reporting principles.
Experience with all types of award mechanisms, including grants, contracts, subcontracts, and cooperative agreements. Full knowledge of Federal Acquisition Regulation, Code of Federal Regulations, sponsor-specific policies, intellectual property policy, conflict of interest requirements, publication rights, application of indirect cost rates and other complex concepts in research administration. Ability to interpret policy for others. Advanced knowledge of effective grant funding processes, procedures and techniques.
Demonstrated advanced competence in the use of spreadsheet and database software in financial analysis, fiscal management and financial reports. Advanced ability to create and train grant writing and other communications skills in a variety of styles to ensure securing grant funding required.
Conditions of Employment:
The University of California, Irvine (UCI) seeks to provide a safe and healthy environment for the entire UCI community. As part of this commitment, all applicants who accept an offer of employment must comply with the following conditions of employment:
Background Check and Live Scan
Legal Right to work in the United States
Smoking and Tobacco Policy
Drug Free Environment
The following additional conditions may apply, some of which are dependent upon business unit or job specific requirements.
California Child Abuse and Neglect Reporting Act
Pre-Placement Health Evaluation
Details of each policy may be reviewed by visiting the following page - https://hr.uci.edu/new-hire/conditions-of-employment.php.
The University of California, Irvine is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy.
We are committed to attracting and retaining a diverse workforce along with honoring unique experiences, perspectives, and identities. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable, and welcoming.
UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, please contact Human Resources at (949) 824-0500 or firstname.lastname@example.org.
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