Research Administrator III

Classification Title:

Research Administrator III

Job Description:

Pre and Post Award: Reviews all grant and contract proposals on behalf of the director. Coordinates and directs cross college collaborations among investigators within the university and with outside institutions. Develops institute procedures for grant submissions, keeps up-to-date with all related university guidelines, and keeps all principal investigators abreast of changes in current rules and regulations regarding submission of proposals.

Interprets and implements accounting policies of granting agencies for principal investigators and program directors. Provides day-to-day fiscal oversight and guidance regarding utilization of various sources of research funds. Creates/maintains project budgets and executes distribution changes accurately and timely. Ensures consistent financial reporting in accordance with agency requirements and UF Financial Reporting Standards; Assists with PI progress reports and reporting requests from the department and college. Assures timely reporting and billing to sponsors as well as timely close-out of accounts. Works with Contracts & Grants office to prepare agency/sponsor expense invoices.

Maintains pre-award from start to finish for the UL1/UM1 and other grant opportunities in collaboration with colleges at UF. This includes inputting proposals into UFIRST, assisting faculty and staff as necessary in completing agency forms and collecting and compiling data for proposal development and submission. Insures compliance with institutional, departmental and federal guidelines and requirements for human and animal subjects, FCOI policies, required training and NIH Public Access policies. Works with the Department Administrator to develop grant budgets according to institution and granting agency guidelines.

Effort Reporting: Coordinates preparation of effort commitments for the NIH grants and ensures the efforts are appropriately tracked and reported every effort reporting period.

Monitors KL/K12 and TL/T32 programs to ensure the awardees and staff are knowledgeable on the compliance requirements with Cost Accounting Standards and all expenditures are appropriate. Reviews funding sources for the appointments of KL/K12 Scholars and TL/T32 Trainees. Prepares cost transfers, as necessary, to properly charge/refund research projects. Updates and manages the eRA Commons xTrain site for new and terminated Scholars and Trainees.

Provides backup for monitoring CTSI Pilot Programs, including guidance to the Pilot awardees to ensure they remain in compliance with Cost Accounting Standards and their expenditures are appropriate. Reviews and ensures that IRB and IACUC are updated for the awardees. Reviews expenditures and makes sure the appointments following the research budget and are allowable charges and following the proposed budgets.

Assists in the preparation of annual operating budget requests (i.e., salary sources, expenses funded from extramural sources). Prepares special cost and/or budgetary reports as requested

Assists in the preparation of annual progress reports.

Reviews and approves Payroll Distribution/ Retro Request (PDRR) forms ensuring the funding source is correct and from the appropriate budget.

Expected Salary:

$65,000-$75,000

Minimum Requirements:

Bachelor's degree and three years of experience in grant and contract administration; or an equivalent combination of education and experience.

Preferred Qualifications:

• Thorough knowledge, experience and understanding of the College of Medicine and its relationship to the

entire University structure, NIH research funding guidelines, and other state regulations and procedures.

• Ability to act as liaison and must have ability to interact with professionals of various contract and grant funding sources, faculty, staff, University level contacts.

• Ability to evaluate and give technical assistance in the preparation and submission of proposals and to evaluate data relative to proposal submission.

• Ability to manipulate spreadsheets.

• Excellent verbal and written communication and interpersonal skills.

• Extensive computer experience especially with Outlook, PeopleSoft fiscal and grant modules, Word and Excel.

• Experience with X-Train.

• Ability to plan, organize, multi-task, and coordinate work assignments independently; ability to meet deadlines.

• Ability to work as part of a team toward organizational objectives.

• Ability to function under pressure, strict deadlines and highly stressful circumstances.

Special Instructions to Applicants:

In order to be considered, you must upload your cover letter and resume.

This position has been reposted. Previous applicants are still under consideration.

Application must be submitted by 11:55 p.m. (ET) of the posting end date.

Health Assessment Required: No.