Research Administrator II

University Of Florida Gainesville , FL 32601

Posted 2 weeks ago

Classification Title:

Research Administrator II - Dept. of Surgery

Job Description:

This position manages all industry-sponsored clinical trials pre and post-award administration in the Department of Surgery. The individual answers directly to the Research Administrator III.

In addition to the direct responsibilities in the Department of Surgery, the individual is required to establish and maintain professional relationships with the Office of Clinical Research, the Institutional Review Board, and the Research Billing Office. The individual will also establish and maintain relationships with outside companies seeking to do research with our center. This position requires knowledge of the University of Florida Finance and Accounting Directives and Procedures as well as the ability to navigate PeopleSoft financial functions and reports. Responsibilities include pre and post-award administration to include departmental activities and responsibilities in UFIRST and OnCore.

POST-AWARD MANAGEMENT

Oversee appropriate administration of clinical trials; assure funds are spent in a fiscally responsible fashion. Review, process, and approve requests to purchase expenditures on clinical trial projects; ensure allowable and allocable charges per University and sponsor guidelines.

Assure timely reporting and billing to sponsors; Follow up on payments from industry sponsors; ensure timely close outs of clinical trials projects. Responsible for assisting in the interpretation and implementation of policies and procedures as they apply to assigned areas of responsibility. May recommend changes to policy/procedures as necessary.

Maintain internal grant database for preparation of financial reports to principal investigators, Chiefs, and Department Administration. Responsible for reconciling ledgers on each active clinical trial. Provide administrative support to principal investigators.

Educate involved parties regarding the terms, conditions, and status of the award portfolio. Reconcile transactions to ledgers and ensure compliance with university and departmental purchasing policies and procedures and reports on departmental financial activities. Also, this position handles all the day-to-day fiscal issues on restricted clinical trial funds, including approving requisitions for purchase orders, approving invoices for payments, and approving Pcard transactions.

Approve all clinical trials invoices from Shands/UFP for payment. Work with the Office of Clinical Research to ensure OnCore invoices and payments are up to date. Assist study coordinators with entering data into OnCore and review the research management system monthly for accuracy.

PRE-AWARD MANAGEMENT

Facilitate the completion of study compliance paperwork, including but not limited to assessing protocol feasibility, preparing study budgets, serving as a liaison for hospital billing for research subjects, and negotiating budgets and contracts with the sponsor and the Office of Clinical Research (OCR).


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