Research Administrator I
The incumbent is expected to complete the following:
Post Award: Upon grant/contract award, coordinate with Division of Sponsored Research the establishment of subprojects and subcontracts as applicable.
Ensure award is setup in UFirst accurately and that a payroll code has been established. Complete initial effort commitment forms to ensure monitoring mechanisms to ensure commitments and cost sharing are tracked as per agency, university and federal regulations. Complete submission of CAS exemptions, award modifications and post award financials reconciliation, and closing documents with DSP.
Meet with Principal Investigators quarterly to review reconciliation reports, expenditures, and projections, unless there is less than 12 months remaining in project, then move to monthly meetings. Provide reports as needed, for individual PIs.
Reporting: Monitor all reporting requirements for mid, annual and final reports.
Gather any required data as needed by C&G, DSP, Funding Agency, and PI. Principle Investigators rely on this position for direction regarding strategy, policy making, planning and protocol.
Cost projection/analysis: Analysis of all expenses to ensure they are allowable and allocable charges.
Develop cost projections for all budget lines. Provide financial tracking and fiscal control for PI and staff as required by UF Policy and Procedures. Interact with sponsors, DSP and staff to provide guidance in the resolution of any problem that might arise and resolve any error in fund management.
Responsible for post award accounting of grants and contracts and provide guidance to staff. Ensure collection of revenue through invoice review and routing with contracts office. Coordinate with the administrator of the State accounts for payroll distributions.
Reconciliations: Review expenditures on grants, contracts, work orders and invoices to ensure all are reasonable, allocable, and allowable costs made in support of the performance of the project that all encumbrances are closed, salary distributions removed, verification that subcontractor's final invoices have been received and paid, all cost sharing has been accounted for and removal of any unallowable costs, including over expenditures.
Works to ensure adherence to fiscal and grant policies and procedures, keeping up on OMB requirements and specific grant budget guidelines.
The incumbent must be able to convey pertinent information to Whitney Laboratory investigators and staff regarding rules and policies of project awards.
Pre-Award: Serves as back up to pre award activities, when multiple deadlines arise or as the position develops own PI portfolio.
Reviews and interprets agency guidelines prior to proposal preparation. Includes but not limited to Federal funding agencies, Industries, Private Foundations and University internal opportunities. Interprets the guidelines and notifies the Principal Investigator of any potential conflicts with University guidelines or rules and regulations that require special attention.
Provide technical assistance to the Principal Investigators in grant/contract application process including preparing budgets and all necessary application materials through UFirst and other platforms as required. To include coordination of deadlines and application forms, assist in the preparation of budgets by computing appropriate salary and fringe, University tuition rates, subcontract costs and indirect cost rates and all administrative specifications.
Collaborate with Unit's effort reporting staff to ensure accuracy on grant effort recorded, may serve as back up to effort reporting staff.
Assist other members of the administrative fiscal team as needed to complete a variety of fiscal related tasks.
Salary will be commensurate with experience
University Of Florida