Research Administrator

Harvard University Cambridge , MA 02138

Posted 6 days ago

Basic Qualifications

3 years sponsored pre- and post-award experience in academic, healthcare, research, or non-profit setting; a combination of education and experience will be considered.

Additional Information

All formal offers will be made by FAS Human Resources

Harvard offers an outstanding benefits package including:

  • Time Off: 3- 4 weeks paid vacation, paid holiday break, 12 paid sick days, 12.5 paid holidays, and 3 paid personal days per year.

  • Medical/Dental/Vision: We offer a variety of excellent medical plans, dental & vision plans, all coverage begins as of your start date.

  • Retirement: University-funded retirement plan with full vesting after 3 years of service.

  • Tuition Assistance Program: Competitive tuition assistance program, $40 per class at the Harvard Extension School and discounted options through participating Harvard grad schools. Transportation: Harvard offers a 50% discounted MBTA pass as well as additional options to assist employees in their daily commute.

  • Wellness Options: Harvard offers programs and classes at little or no cost, including stress management, massages, nutrition, meditation and complimentary health services.

  • Harvard access to athletic facilities, libraries, campus

Position Description

This position will report to the Assistant Director of Finance and Administration. Responsible for a complex portfolio of approximately 12 Harvard College Observatory Principal Investigators, including some with appointments in multiple departments and institutions.

Manage all aspects of pre- and post-award grants management. Liaise with external sponsors, FAS Research Administration Services (RAS), Harvard's Office for Sponsored Programs, and Harvard's Office for Technology Development on matters involving federal and non-federal funding. Work closely with financial and sponsored research staff at the Smithsonian Astrophysical Observatory.

Provide PI's and Division Administrators with timely information and advice on all aspects of proposal preparation and submissions. Interpret complex regulations and guidelines from myriad sponsored and non-sponsored funding sources. Interpret policies, procedures, rules and regulations for PIs and administrators.

Review funding opportunities and program announcements. Responsible for the timely preparation and submission of renewals, resubmissions and reports; approve expenditures and close out accounts at the department level. Responsible for monitoring sub-recipient awards, quarterly effort reporting, monthly accounts reconciliation, and other post-award management.

Assist in training financial and administrative staff responsible for processing transactions on sponsored awards. Advise faculty on complex procurements of major sponsored purchases including long-term capital expenditures. Work with Assistant Director and PIs to manage complex fabrication projects.

Provide complex financial analyses for Executive Director and Assistant Director. Work on special projects as necessary.

Job Summary

Handles pre and post award administration for HCO


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Research Administrator

Harvard University