Research Administrator, Cardiology

Department: MED-Cardiology

Salary/Grade: EXS/8

Job Summary:

The Research Administrator (RA) role in the Division of Cardiology will oversee largely NIH and AHA foundation grants, including the submission of grant proposals, managing post-award reports and finances, and collaborating with other RA and administrative colleagues within the University. This role requires the understanding of federal grants and the capability to navigate federal policies and University guidelines around sponsored research.

Provides administrative leadership and intermediate problem solving in support of unit's research programs and mission. May provide sole support to a small to mid-sized unit, or support a portion of activities in a larger unit. May provide lifecycle pre- & post-award research administration ensuring the fulfillment of all grant &/or contract & compliance requirements. Manages overall day-to-day research administration activities & may research & identify funding opportunities & faculty &/or PIs with associated research competencies & interests. Ensures that all activities are completed in compliance with associated local, state, federal & institutional rules & regulations.

Please Note: Supervisor provides objectives & deadlines. Work is reviewed for fulfillment of objective & deadlines & overall compliance with policy & procedures. EE completes some activities without direction, informing supervisor only of potentially controversial matters, &/or far-reaching implications.

EE uses some judgment to adapt an advanced knowledge of skills, methods, practices, policies &/or procedures & a moderate degree of innovation, analysis & reasoning to complete

• As time and budget allows:

• New-"Brown Bag"-Interested in becoming an RA?

• Need more "How To:" sessions such as:

o Fill out internal & external paperwork

o Create & review budget

o Review sponsor guidelines

o Read a solicitation

• Five University Business Processes classes (HR700, HR705, HR715, HR725, HR740)New-"Brown Bag"-Interested in becoming an RA?
• NU-ORI-Res Dam Training session
• SCS course: Grantsmanship for the Research Professional
• NCURA-National Council of University Research Administrators/SRA - Society of Research Administrators International (regional or national meetings)
• ASRSP effort reporting 101
• NU Financials budget reconciliation and reporting

Audit & Advisory best practices

Specific Responsibilities:

Pre-Award

• Manages pre-award administration of grants &/or contracts.

• Reviews solicitation and proactively resolves any issues/questions within the solicitation with OSR and/or sponsor.

• Establishes procedures at the small to mid-sized unit level related to pre-award administration.

• Coordinates large-scale proposals, teaming/collaboration agreements, confidentiality agreements, intellectual property agreements or user agreements.

• Manage representation of sub-recipients, cost sharing and administrative costs on a proposal.

• Coordinates IRB and IACUC protocols.

• Prepares &/or reviews complete budget.

• Assesses the need for the redistribution of project F&A among multiple redistributed chartstrings.

Post-Award

• Completes post-award administration of research grants &/or contracts.

• Reviews account establishment.

• Manages effort commitments of key project personnel.

• Approves high-value/high-risk expenditures.

• Interprets awards documents.

• Reviews and reports expenditures.

• Verifies processing of cost share transactions.

• Reviews award budget status with PIs.

• Provides data needed for interim and final financial and technical progress reports.

• Facilitates account close out activities, coordinating with ASRSP as needed.

• Establishes procedures at the small to mid-sized unit level related to post-award administration.

• Serves as liaison between department & OSR, ASRSP, IACUC, IRB, internal audit, funding & regulatory agencies, subcontractors, collaborators, institutes, centers, etc.

• Participates in efforts to improve research administration including serving on university committees related to research administration.

Financial

• Oversees unit's entire sponsored project portfolio.

• Reviews transactions and resolve issues that requires a more complex level of financial understanding such as cost-sharing &/or effort reporting knowledge.

• Provides information to senior management that is used for department budgeting purposes.

Compliance

• Ensures compliance with all appropriate NU policies & practices; local, state, federal, agency & sponsor rules, regulations & requirements regarding grant &/or contract administration.

• Recommends changes to improve programs, policy &/or practice.

• Resolves compliance problems & issues working in conjunction with faculty.

• Resolves compliance problems & issues involving research safety, animal subjects and human subjects.

• Alerts supervisor to potential higher risk compliance issues.

Miscellaneous

Performs other duties as assigned.

Minimum Qualifications:

• Successful completion of a full 4-year course of study in an accredited college or university leading to a bachelor's or higher degree; OR appropriate combination of education and experience.
• 3 years research administration or other relevant experience required.

Minimum Competencies: (Skills, knowledge, and abilities.)

• Organization, time management, detail oriented

• Multi-tasking, communication

• Self-starter, diplomatic, pro-active, manage stress

• Managing people

Preferred Competencies: (Skills, knowledge, and abilities)

• Action oriented

• Willing or likely to take practical action to deal with a problem or situation.

• Coachability

• Receptive to feedback, willing to learn, embracing continuous improvement.

• Collaboration

• Facilitates open and effective communication, cooperation and teamwork within and outside of one's own team.

• Collegiality

• Helpful, respectful, approachable; builds strong working relationships and a positive work environment.

• Initiative

• Exhibits energy and desire to achieve; sets ambitious goals and acts decisively; takes action that no one has requested to improve or enhance job results and avoid problems.

• Meets deadlines

• Displays consistency and success in adhering to deadlines.

• Multi-tasking

• Demonstrates ability to work on multiple projects simultaneously.

• Organization

• Plans, organizes and schedules in an efficient, productive manner; anticipates contingencies and pays attention to detail.

Target hiring range for this position will be between $67,978 to $95,595 per year. Offered salary will be determined by the applicant's education, experience, knowledge, skills and abilities, as well as internal equity and alignment with market data.

Benefits:

At Northwestern, we are proud to provide meaningful, competitive, high-quality health care plans, retirement benefits, tuition discounts and more! Visit us at https://www.northwestern.edu/hr/benefits/index.html to learn more.

Work-Life and Wellness:

Northwestern offers comprehensive programs and services to help you and your family navigate life's challenges and opportunities, and adopt and maintain healthy lifestyles.

We support flexible work arrangements where possible and programs to help you locate and pay for quality, affordable childcare and senior/adult care. Visit us at https://www.northwestern.edu/hr/benefits/work-life/index.html to learn more.

Professional Growth & Development:

Northwestern supports employee career development in all circumstances whether your workspace is on campus or at home. If you're interested in developing your professional potential or continuing your formal education, we offer a variety of tools and resources. Visit us at https://www.northwestern.edu/hr/learning/index.html to learn more.

Northwestern strongly recommends COVID-19 vaccinations and boosters for people who can obtain them as a critical tool for minimizing severe illness. More information can be found on the COVID-19 and Campus Updates webpage.

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