Research Administrator

Beth Israel Deaconess Medical Center Boston , MA 02215

Posted 2 months ago

Job Posting

Job Summary: The Research Administrator is responsible for the daily administrative operations of defined research areas including grant and contract proposal preparation and approval, establishment of account infrastructure, management of financial transactions, preparation of regular reporting on status of funding and approval of research expenditures. This person collaborates with Chiefs and Principal Investigators (PIs) and Research Administrative Director (RAD) to ensure compliance and proper implementation of policies and procedures.

Essential Responsibilities:

  • Manages budgets for federal and non-federal research grants, contracts and sub-contracts. Partners with the Office of Sponsored Programs to maintain databases for pending, funded, rejected and inactive grants. Works with information from internal systems, grant management software, PeopleSoft and other systems to monitor purchases, actual and encumbered expenses as well as salary distributions.

  • Works with Financial Analysts and others as necessary to reconcile information/reports and provide investigators with regular financial status reports in user-friendly formats. Expected to have regular meetings with investigators where projections are provided and reviewed to avoid deficit spending. As necessary, work with investigators and RAD to manage deficits.

  • Responsible for managing all time and effort reporting for defined areas of responsibility. Works with PIs to regularly monitor information, make changes as appropriate. Report any unusual or non-compliant information to PI and Research Administrative Director.

  • Authorizes all expense items such as making deposits, transfering funds, assigning expenses within areas of responsibility. Works with ancillary areas such as A/P, HR, and Purchasing to ensure receipt of materials and prompt payment or resolution of any issues.

  • Coordinates and supports the preparation and production of grant proposals, advises investigators of grant policies, due dates for progress reports, human studied protocols, abstracts, manuals, etc. Prepares budget for submissions and renewals. Works with Financial Analyst to ensure proper communicaton of upcoming grants and proper implementation of new grant information.

Required Qualifications:

  • Bachelor's degree required.

  • 1-3 years related work experience required.

  • Experience with computer systems required, including web based applications and some Microsoft Office applications which may include Outlook, Word, Excel, PowerPoint or Access.

Preferred Qualifications:

  • Two years of grants management, budget preparation, and financial management experience.

Competencies:

  • Decision Making: Ability to make decisions that are guided by general instructions and practices requiring some interpretation. May make recommendations for solving problems of moderate complexity and importance.

  • Problem Solving: Ability to address problems that are varied, requiring analysis or interpretation of the situation using direct observation, knowledge and skills based on general precedents.

  • Independence of Action: Ability to follow precedents and procedures. May set priorities and organize work within general guidelines. Seeks assistance when confronted with difficult and/or unpredictable situations. Work progress is monitored by supervisor/manager.

  • Written Communications: Ability to communicate clearly and effectively in written English with internal and external customers.

  • Oral Communications: Ability to comprehend and converse in English to communicate effectively with medical center staff, patients, families and external customers.

  • Knowledge:Ability to demonstrate full working knowledge of standard concepts, practices, procedures and policies with the ability to use them in varied situations.

  • Team Work: Ability to work collaboratively in small teams to improve the operations of immediate work group by offering ideas, identifying issues, and respecting team members.

  • Customer Service: Ability to provide a high level of customer service to patients, visitors, staff and external customers in a professional, service-oriented, respectful manner using skills in active listening and problem solving. Ability to remain calm in stressful situations.

Physical Nature of the Job:

Sedentary work: Exerting up to 10 pounds of force occasionally in carrying, lifting, pushing, pulling objects. Sitting most of the time, with walking and standing required only occasionally

icon no score

See how you match
to the job

Find your dream job anywhere
with the LiveCareer app.
Mobile App Icon
Download the
LiveCareer app and find
your dream job anywhere
App Store Icon Google Play Icon
lc_ad

Boost your job search productivity with our
free Chrome Extension!

lc_apply_tool GET EXTENSION

Similar Jobs

Want to see jobs matched to your resume? Upload One Now! Remove
Sr Research Administrator

Children's Hospital Boston

Posted 2 months ago

VIEW JOBS 7/9/2022 12:00:00 AM 2022-10-07T00:00 Job Posting Description The Precision Vaccines Program (PVP) at Boston Children's Hospital, is an academic research program employing multi-disciplinary approaches to discover and develop next generation vaccines tailored to vulnerable populations. Our basic and translational research advances novel vaccines and therapeutics for diseases that especially affect vulnerable populations such as infants, older adults, those with comorbidities and the immunocompromised. The PVP team is composed of experts in administration, vaccinology, clinical trials, immunology, molecular biology, data management, biostatistics, bioinformatics, and systems biology. We foster international collaboration among academia, government and industry to advance translation and achieve our mission. The Senior Research Administrator will be responsible for: * Under the general direction of the Manager/Director, this individual contributor provides overall management of a Department/Division/Program/PI research portfolio in partnership with Principal Investigators to ensure compliance and successful completion of research activities. * Independently performs complex pre-award and post-award functions for all federal and/or state grant funds, private foundation grants, subcontracts, discretionary and endowment funds, and/or any other sponsored funds. * May participate in strategic planning for Department/Division/Program. * Acts as a consultant to and advisor of Principal Investigators regarding proposal and budget preparation, interpretation of sponsor guidelines and regulations, and problem resolution. * Manages and oversees the grant application process, ensuring overall compliance and timely submission. * Establishes departmental policies, systems and procedures to monitor research purchases and day-to-day spending. * Performs financial analysis on grants including but not limited to forecasting and communicating results to Principal Investigators. * May oversee departmental administration of effort reporting and ensures timely submission of completed effort reports. * Collaborates with Department Administrator and appropriate Boston Children's central administrative offices to represent the needs of the Research Faculty. * This position has signature authority on restricted funds. * May involve training and/or mentoring less experienced Research Administrators. Requirements and Preferred Skills: * A Bachelor's degree and at least 4 years of research administrative experience are required. An ideal candidate will have 5 or more years and a master's degree or post-bachelor certification in management, business, finance, or research administration. * An ideal candidate will have experience submitting and managing large consortium awards involving multiple domestic and foreign sites and clinical trials with minimal supervision. PVP awards include, but are not limited to, U19s, P01s, cost-reimbursement federal contracts averaging $2 million total costs per year, and industry sponsored contracts. Knowledge and Skills: * Demonstrated understanding of federal cost allocation principles in order to ensure the proper stewardship of sponsored funds. * Strong verbal and written communication skills in order to effectively resolve issues and mediate fair solutions. * Advanced proficiency with Microsoft Office and database applications. * Ability to seek out answers from the appropriate federal compliance and regulatory resource(s), grant publication, and/or the hospital technical expert(s). While there will be some in-person presence fosters group cohesion, the position can be largely remote. Boston Children's Hospital offers competitive compensation and unmatched benefits, including a flexible schedule, affordable health, vision and dental insurance, generous levels of time off, 403(b) Retirement Savings plan, Pension, Tuition Reimbursement and discounted rates on T-passes (50% off). Discover your best. Children's Hospital Boston Boston MA

Research Administrator

Beth Israel Deaconess Medical Center