Research Administrator 3

General Information

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Work Location: Los Angeles, USA

Onsite or Remote

Fixed Hybrid

Work Schedule

Monday- Friday; 8:00am-5:00pm

Posted Date

05/14/2024

Salary Range: $64800 - 137600 Annually

Employment Type

2 - Staff: Career

Duration

Indefinite

Job #

15657

Primary Duties and Responsibilities

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Take on a key leadership role within a world-class health organization. Contribute to the financial strength of a nationally-renowned leader in medical research. Take your professional expertise to the next level. You can do all this and more at UCLA Health.

As an important team member of the Department of Medicine, you will play a critical part in overseeing all aspects of pre- and post-award administration for research awards. In support of our Principal Investigators (PIs), you will analyze and devise effective solutions for a wide range of issues and challenges. You will handle complex proposals, including grants and contracts that involve task budgets, option years, multiple investigators, and numerous sub-awards. You will also be responsible for organizing, planning, establishing, and monitoring fiscal budget management for contracts, grants, gifts, endowments, and privately funded projects associated with faculty research programs. We'll look to you for expert guidance and counsel on intricate matters related to research administration, including compliance with regulations and standards.

We're seeking a highly-motivated, deadline-driven, detail-oriented individual with:

• Three or more years of research administration experience

• Bachelor's degree in finance/administration preferred

• Strong communication, interpersonal, and collaboration skills

• Exceptional organizational and prioritizing abilities

• Ability to analyze financial information, define problems, formulate logical solutions, and initiate corrective actions

• Expertise in creating and maintaining administrative and financial files

• Computer proficiency with Adobe and Microsoft Office, particularly Excel

• Excellent writing abilities

• Knowledge of effective grant funding processes, procedures and techniques

• Ability to perform complex financial analysis and customized reporting

• Target annual rate: $64,800-$137,600

UCLA Health is a world-renowned health system with four award-winning hospitals and more than 260 community clinics throughout Southern California. We are also home to the David Geffen School of Medicine, an internationally-respected center of medical education and research. Through the efforts of our outstanding people, we have become Los Angeles' trusted provider of exceptional, compassionate patient care. If you're looking to experience greater challenge and fulfillment in your career, you can at UCLA Health.

Job Qualifications

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Required:

• 3-5 years of Research Administration experience

• Interpersonal skills to effectively communicate information in a timely, professional manner and establish and maintain cooperative and effective working relationships with students, staff, faculty, external collaborators and administration and to work as a member of a team.

• Ability to set priorities and complete ongoing tasks with competing deadlines, with frequent interruptions, to meet the programmatic and financial needs of PIs and the department, while complying with University and funding agency policies and regulations.

• Analytical skills to assess financial information, define problems, formulate logical solutions, develop alternative solutions, make recommendations, and initiate corrective actions

• Close attention to detail to ensure accuracy in a fast-paced, fluctuating workload environment

• Organization skills to create and maintain administrative and financial files effectively as well as independently balance the various tasks to ensure deadlines are met

• Demonstrated proficiency with Adobe and Microsoft suite software, especially Excel, to perform daily tasks efficiently and accurately

• Strong writing skills in a variety of styles to draft persuasive text for a variety of audiences while ensuring adherence to funding sponsor's guidelines

• Demonstrated knowledge of effective grant funding processes, procedures and techniques

• Ability to perform complex financial analysis and customized reporting

Preferred:

• Bachelor's Degree in Finance/administration or experience equivalent