Research Administrative Coordinator - Biomedical Imaging Research Institute

Cedars Sinai Los Angeles , CA 90009

Posted 2 months ago

The Cedars-Sinai Biomedical Imaging Research Institute (BIRI) is an interdisciplinary research program established in 2010 to develop and apply state-of-the-art imaging technologies to today's most pressing translational research and clinical questions. For further information, please visit https://www.cedars-sinai.org/research/departments-institutes/biomedical-imaging.html.

BIRI is currently seeking a Research Administrative Coordinator (RAC) to support the researchers in their clinical imaging program!

Under the direction of the Research Director, Research Manager, and the Research Operations Associate of the assigned research area, the RAC will provide reports pertaining to the budgetary and fiscal management of research programs, assist in coordinating division academic activities, and provide assistance with time and effort reporting. This position also serves as a liaison to internal departments and external philanthropic and academic organizations, and provides administrative support and coordination of the operational and administrative activities for the research area.


Additional Job Duties and

Responsibilities:
  • Works under the direction of Directors, Managers, and Principal Investigators on budgetary and fiscal management for all operations within assigned area.

  • Coordinates the administrative and office management systems for the department/unit. Edits policy and procedure manuals. Disseminates information including announcements, policies and procedures.

  • Maintains calendar of events and tracks deadlines, schedules meetings, makes travel arrangements, and submits travel reimbursements.

  • Composes written correspondence, NIH reviews and letters of recommendation.

  • Generates monthly fiscal and physician billing reports and distributes to department management.

  • Serves as a point of contact between departmental administrators and Sponsored Research and Funds Administration (SRFA).

  • May assist Principal Investigator with completing and submitting federal and non-federal grants. May assist with pre- and post-award grant administration functions.

  • May assist with tracking project metrics.

  • Applies federal and state regulatory and licensing requirements, as well as organizational bylaws, rules and regulations and policies and procedures to all assigned projects and assists with implementation of new regulatory and compliance related programs.

  • Assists with the daily activities of the Director and related faculty members including project management and execution of strategic planning.

  • Assists with creation and maintenance of budgets for research programs.

  • Tracks HR compliance and regulatory activities for research staff members, including maintenance of the HR files, new hire paperwork, coordination of regulatory and compliance training, etc.

  • Coordinates all academic activities, seminars, lectures and meetings.

  • May prepare course syllabi, develop audio visual materials using PowerPoint and other applications, gather information for presentations.

  • May conduct literature searches and format manuscripts for submission and publication.

  • Adheres to procedures for office management and compliance with CSMC administrative regulations and requirements.

  • Assists Department management with other duties as necessary.

Educational Requirements:

  • Bachelor's Degree or equivalent combination of education and directly related experience.

Experience/Skillset:

  • Excellent language skills and understanding of Grants, Manuscript, and Abstract guidelines.

  • Strong verbal and writing ability as well as communication, computer, organization, personnel and time-management skills.

  • Proficiency in Word, PowerPoint and Excel.

  • Ability to work independently, set priorities, and handle multiple tasks requiring attention to detail.

  • Previous experience in research environment preferred.

  • Any combination of academic education, professional training or work experience which demonstrates the ability to perform the duties required for the position.

  • Working Title: Research Administrative Coordinator - Biomedical Imaging Research Institute

  • Department: BMS - Administrative Effort

  • Business Entity: Academic / Research

  • City: Los Angeles

  • Job Category: Administrative

  • Job Specialty: Administrative

  • Position Type: Full-time

  • Shift Length: 8 hour shift

  • Shift Type: Full-time

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Research Administrative Coordinator - Biomedical Imaging Research Institute

Cedars Sinai