Research Administration Analyst

Research Administration Analyst

The University of Southern Mississippi is currently accepting applications for the position of Research Administration Analyst.

Position Details Location Hattiesburg

118 College Drive

Hattiesburg, Mississippi, 39406-0001

United States Division Office of Research Administration Position Type Staff Employment Status Full Time Grant Funded No Salary Range 15.82 - 20.00 Pay Grade

N06

Posting Close Date June 28, 2024

Job Summary

The Research Administration Analyst serves as the primary person responsible for receiving and recording of all payments related to external funding as well as the collecting of outstanding balances. The position is also responsible for the monitoring and oversight of the entire subcontract financial function within ORA.

Primary Duties and Responsibilities

• Reviews, enters, and verifies data related to subrecipients in SOARFIN. Consults with others within and external to ORA to resolve questions and inconsistencies related to subrecipients. Initiates requisitions to generate a Purchase Order for subawards. Ensures review and approval of subrecipient's invoice in conjunction with the project director and assigned accountant. Develops and conducts monthly and annual reports related to subrecipients; analyses information and makes recommendations to Director.

• Reviews and enters Personnel Action Forms into SOARHR for salaries/wages paid from sponsored projects, frequently under deadline pressure. Investigates and resolves questions about PAF data. Coordinates with Human Resources, the Office of Fiscal Planning and Analysis, and other areas as required. Provides training as needed to departments and schools to ensure PAF timeliness and accuracy.

• Prepares daily check log and electronic deposits received. Records deposits in the USM financial system.

• Reviews and analyzes the bank reconciliations received from the Controller's office. Researches unidentifiable payments and determines where they should be applied.

• Prepares weekly, monthly and annual reports on accounts receivable balances for director and USM administration as well as ad hoc reports as needed.

• Serves as the university's primary point of contact for all external agencies concerning payments to USM for external funding. Independently investigates and resolves problems or elevates resolution options to the Director. Performs other duties as assigned.

• Assists the ORA-FRA staff with any and all other tasks as assigned by the Director.

Minimum Qualifications

Bachelor's degree in accounting or a related field from an accredited college or university or 4 years of experience in accounting, finance, or research with 1 year of experience in a university research administration setting or equivalent combination of education and experience.

Knowledge, Skills & Abilities

• Proficient in Microsoft excel and word.

• Ability to accurately prepare and maintain records, files and reports.

• Ability to communicate effectively verbally and in writing.

• Skill in completely assignments accurately and with attention to detail.

• Ability to work under pressure and meet close deadlines.

• Ability to set priorities and complete assignments on time.

• Ability to review work for accuracy.

About The University of Southern Mississippi

Since our founding in 1910, The University of Southern Mississippi has remained dedicated to preparing students for success. We deliver programs to more than 13,000 students in Hattiesburg and Long Beach, at teaching and research sites across the Mississippi Gulf Coast, as well as online. We are a community-engaged Carnegie R1 university, earning distinction as one of the nation's leading research institutions.

Southern Miss is known for pioneering work in polymer science, ocean science, spectator sports safety and security, and bringing language to children with communication disorders. We are also a national leader in a broad range of disciplines, including cybersecurity, hydrography, nutrition, aquaculture, kinesiology, and economic development, among others.

We produce graduates ready to enter fields that are leading the way in emerging technologies through programs such as computer engineering, information technology, and ocean engineering. We're developing the next generation of business leaders, while also responding to critical workforce shortages by producing skilled professionals in education and nursing. With a tradition of excellence in the arts, we are one of only 36 public institutions in the nation accredited in four major areas of the arts. Home to the Golden Eagles, our student-athletes compete in 17 NCAA Division I sports. With a culture marked by passion and persistence, Southern Miss is delivering graduates who are ready for life. For more information, visit www.usm.edu.

As an Affirmative Action/Equal Employment Opportunity employer/Americans with Disabilities Act institution, The University of Southern Mississippi encourages minorities, women, veterans and persons with disabilities to apply.