Report & Budget Administrator

About Stanford University

Stanford is one of the world's leading universities, supported by diverse staff who share a passion for the University's teaching, learning, research, and clinical care mission. At Stanford, you will find a pervasive culture of excellence, innovation, collaboration, and life-long learning. Explore some of the many perks enjoyed by our employees at https://sweeteners.stanford.edu.

About Faculty Staff Housing (FSH)

Although Bay Area housing costs are high, Stanford is committed to providing generous financial support, resources, and services to help recruit and retain top talent. Our office administers Stanford's housing programs that provide eligible faculty and executive staff with favorable loans, lower cost ownership options, and all Stanford affiliates with convenient rental apartments and homes at reduced rents.

• Home Ownership

FSH offers assistance to eligible faculty, staff and clinician educators with loans and programs designed to make home ownership more affordable, support to determine how much of a house you can afford, and homes for sale.

• Rental Housing

Stanford has over 1,000 rental housing apartments and homes in multiple communities within an easy walk, bike ride, or short train ride to campus. These apartments and homes are available to eligible Stanford affiliates at lower rents than what an equivalent home would cost in the regular marketplace.

• Resources for Homeowners

If you own a home on Stanford land, FSH can advise you if you need to sell your home or make a physical improvement to it.

This Opportunity

The Report & Budget Administrator is a member of the FSH Rental Communities Office, reporting to the Associate Director of Rental Communities Asset Management. The Rental Communities team is primarily responsible for managing over 2,000 rental units located in seven distinct communities both on-campus and off-campus. The Rental Housing Programs are comprised of residential leases of apartments, condominiums, and single-family homes. The team is responsible for development and management of rental eligibility, 3rd party property managers, community programming, capital improvements, financial reporting, and aiding with other rental resources in the cities surrounding Stanford University.

The Report & Budget Administrator's responsibilities are focused on liaising with the portfolio of Stanford rental properties to accurately review, record, and report income and expense at each property. The position will also assist the Property Managers with completing annual FSH accounting and budget cycle activities. This position will administer the monthly journals for each community as well as review and audit the weekly, monthly, quarterly, and annual reports submitted by each community.

The ideal candidate has a passion for customer service, is proactive and a dependable self-starter with strong interpersonal and communication skills. The position will provide financial analysis, forecasts, and recommendations to FSH. This position serves as a representative of the FSH Office and as a subject matter expert for rentals related financial, policy, procedural, and technical issues. This position manages a wide variety of tasks in a fast-paced academic environment, requiring a high level of professionalism, productivity, accuracy, organization, multi-tasking, independence, sound judgment and decision-making.

Core Duties

• Perform and design ad hoc analyses of large complex data sets: reconcile complex accounts. Identify and resolve complex issues which may span multiple areas.

• Review and audit the weekly, monthly, quarterly, and annual reports submitted by each community. Enter and audit the monthly financial journals for each community.

• Construct and assemble data for budgeting and decision making; develop conclusions, and present high level summary of recommendations. Will develop annual budget for individual department/unit.

• Execute internal control programs established by management, research new regulations, and recommend and implement approved changes.

• Will manage compliance program for area of responsibility and create complex compliance reports.

• Assist with property acquisitions and dispositions. Analyze rental market and suggest appropriate market, affiliate, and below market rates (BMR). Preparation of pro-forma budgets.

• Provide consulting advice to client group(s); serve as a resource on matters that require specific technical, financial, or subject matter expertise; support negotiations with external partners.

• Assist with risk management functions, such as tracking compliance with property taxes and insurance requirements. Monitor and correspond with borrowers, homeowners, and renters who become out of compliance with FSH programs, building regulations, etc.

• General Administration: Regular property visits to meet with property management personnel, realtors, or contractors. Tour property to assess furniture, fixtures, and equipment (FF&E), and other capital improvements. Provide direction and monitoring of property maintenance and capital projects ensuring compliance with current FSH standards.

• Participate in critical analysis of existing systems and processes and identify opportunities for process improvement.

• Serve as a first line resource to client groups on financial matters in work unit.

• Understand and participate in cross training on core functions in work area or unit; serve as a back-up to other functions.

• Other duties may also be assigned.

Qualifications

Education and Experience:

Bachelor's degree in business administration or related discipline, or an equivalent combination of technical education, training, and experience. Three years of related, progressively responsible experience.

Knowledge, Skills, and Abilities:

• Strong customer service knowledge and experience is required.

• Understanding and ability to apply basic accounting skills and concepts.

• User knowledge and demonstrated experience of financial systems, internet, and computer literacy.

• Demonstrated ability to take initiative and ownership of projects.

• Demonstrated excellent organizational and time management skills.

• Demonstrated ability to prioritize own work and multi-task.

• Strong communication skills, including ability to prepare materials for, and clearly and effectively communicate information to internal and external audiences and client groups.

• Advanced proficiency in business applications such as Microsoft Office suite, especially Excel.

• Valid driver's license and ability to travel to multiple sites required.

Physical Requirements:

• Job is intermittently sedentary, but requires mobility (i.e. climb stairs,) to tour properties, regularly.

• Job will require some repetitive motion of hands/wrists in using computer, etc.

• Job may require some light lifting.

• Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job.

Working Conditions:

• May infrequently work extended hours. Travel to sites in general vicinity of the University.

• Standard work week is Monday-Friday

Why Stanford is for You

Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven staff to impact the future of our legacy. Our culture and unique perks empower you with:

• Freedom to grow. We offer career development programs, tuition reimbursement, or audit a course. Join a TedTalk, film screening, or listen to a renowned author or global leader speak.

• A caring culture. We provide superb retirement plans, generous time-off, and family care resources.

• A healthier you. Climb our rock wall, or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits.

• Discovery and fun. Stroll through historic sculptures, trails, and museums.

• Enviable resources. Enjoy free commuter programs, ridesharing incentives, discounts and more!

How to Apply

We invite you to apply for this position by clicking on the "Apply for Job" button. To be considered, please submit your resume and a one-page cover letter along with your online application.

The expected pay range for this position is $44.23 to $55.77 per hour.

Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location, and external market pay for comparable jobs.

At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website (https://cardinalatwork.stanford.edu/benefits-rewards) provides detailed information on Stanford's extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process.

The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.

Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.

Additional Information

• Schedule: Full-time

• Job Code: 4343

• Employee Status: Regular

• Grade: H

• Requisition ID: 103516

• Work Arrangement : On Site