Rep II, Police Records

POSITION TITLE: Rep II, Police Records (Full-Time Regular) (Classified)

REQUISITION #: req7592

DEPARTMENT: Police Information Services

LOCATION: POLICE BUILDING

BENEFIT CATEGORY: Classified (Non-CBU) View Classifications & Benefits

EMPLOYMENT TYPE: Full-Time Regular

ANNUAL SALARY RANGE: $47,835.00 - 71,747.00 (Salaries are paid biweekly)

SELECTION PROCESS: Closing date: June 10, 2024

Eligible applicants will be put through an assessment center, which will consist of a written test and a typing test

NO PRIOR LAW ENFORCEMENT EXPERIENCE: $52,000.00 (Salaries are paid biweekly.)

MINIMUM OF 2 YEARS PRIOR LAW ENFORCEMENT EXPERIENCE AND DEPENDENT ON QUALIFICATIONS: $53,000.00 - $55,000.00 (Salaries are paid biweekly.)

You will receive an email acknowledgment when you have successfully submitted an application. Your completed application will be forwarded to the hiring manager, and you will be notified if you are selected for further testing or interviews. As this is a position of trust, the selection process will, at a minimum, consist of multiple interviews, a Computerized Voice Stress Analysis (CVSA) examination, a comprehensive background investigation, a job suitability evaluation, and a psychological examination. Please keep your contact information up to date. The status of your application will be updated in your applicant profile.

The Community: The City of Fort Collins sits nestled against the foothills of the Rocky Mountains alongside the banks of the Cache La Poudre River. At 5,000 feet in elevation, residents enjoy a moderate, four-season climate, with an average of 300 days of sunshine per year. With 174,800 residents, Fort Collins is Colorado's fourth-largest city and spans 57 square miles. With the 20 year growth projection, the City of Fort Collins is expected to reach 255,000 residents.

The first people who hunted in this region arrived approximately 11,000 years ago, and Northern Colorado remains an integral part of the traditional and ancestral homelands of the Arapaho, Cheyenne, and Ute Nations. European-American trappers and traders arrived by the early 1800s but rarely established permanent settlements. Gold and silver discoveries in the Colorado mountains in the mid-1800s and the prospect of land for farming and ranching attracted people from eastern cities and across the globe to the Colorado Territory, including what would become the town of Fort Collins; an agricultural colony that emerged from its founding days as a military fort. The expansion included the sugar beet industry's growth, which brought new residents whose descendants still live here today, including Mexican-American families from southern Colorado, New Mexico, and northern Mexico, as well as Germans from Russia. Since 1879, Fort Collins has been the home of the state's land grant institution, Colorado State University, which currently enrolls 34,000 students. Along with the university, the city's major high-tech and manufacturing companies and breweries attract new residents from all over the country and world. The community's overall social diversity continues to grow.

There are abundant outdoor recreation opportunities available to the many residents who enjoy healthy lifestyles. The nearby Horsetooth Reservoir is a key attraction, as is the Cache La Poudre-North Park Scenic Byway. The Downtown district provides many venues for live music, shopping, dining, and nightlife within the city. Fort Collins is widely considered the Craft Beer Capital of Colorado. The City has a strong appreciation for arts, culture, and entertainment. Various national organizations and magazines recognize Fort Collins as one of the best places to live in the nation.

The City's long list of acknowledgements includes:

• No. 5 Best Remote-Ready Cities: Livability.com Jan 2021
• Top 30 Creative Small Cities: CVSuite

• May 2020

• No. 18 Safest Cities in America: SafeWise

• April 2020

• No. 1 Best Place to Live: Livability.com March 2020
• No. 9 Most Fitness Friendly Places: SmartAsset

• Dec 2019

• No. 7 Safest Driving Cities: Allstate

• June 2019

• No. 4 Best U.S. Cities to Raise a Family: MarketWatch

• April 2019

• No. 9 Best Performing Cities: Milken Institute

• Jan 2019

• No. 3 U.S. Cities with Highest Economic Confidence: Yahoo

• Nov 2018

• No. 2 Brain Concentration Index: Bloomberg

• Nov 2018

• No. 1 City in America for Cycling: PeopleForBikes-May 2018
• Outstanding Achievement in Local Government Innovation Award: Alliance for Innovation-April 2018
• The Malcolm Baldrige National Quality Award-Nov 2017
• 18th Best City for Career Opportunities: SmartAsset

• Sep 2017

• 3rd Best College Town to Live in Forever: College Ranker

• July 2017

• 25 Best Towns Ever: Where to Live Now: Outside Magazine

• June 2017

• No. 1 Stable and Growing Housing Market: Realtor.com-June 2017
• 11th Happiest City in America: Yahoo! Finance

• March 2017

• No. 9 Top 150 Cities for Millennials Report: Millennial Personal Finance

• Feb 2017

• No. 2 Best Cities for Small Business Owners: ValuePenguin

• Feb 2017

Why Work For the City of Fort Collins?

• Medical, dental, vision (for self, spouse, children) - eligible on the 1st of the month following date of hire

• Paid vacation, paid holidays, and sick

• Retirement + company contributions - after 6 month probation period and immediate vesting

• Flexible spending: Medical expenses FSA, dependent FSA or both

• Employee Assistance Program: counseling, legal, financial assistance

• Life insurance, short-term and long-term disability

• Wellness program, workout facilities

• Employee/family onsite health clinic

• Personal & professional learning opportunities including supervisory and leadership development; plus career mobility

• Collaborative work environment

Job Summary

Assists public in police matters by answering questions, explaining policies and ordinances and directing calls: and receiving, composing, processing and conducting follow-up on non-emergency telephone and counter police reports.

Essential Duties and Responsibilities

The following duties and responsibilities are illustrative of the primary functions of this position and are not intended to be all inclusive.

• First point of contact for non-emergency telephone calls and walk-in traffic for Police Services.

• Customer service both on the phone and at the counter, disseminating information, entering calls for service into the Computer Aided Dispatch (CAD) system, directing public to correct person/agency for help, manning the Crime stoppers phone, manning the graffiti hotline, answering all departmental phones after hours.

• Takes police reports to include motor vehicle accidents, found property reports, cold crime reports (gas drive off reports, runaway reports, trespass, trespass to auto, burglary, theft, stolen vehicles), including those reports involving suspects.

• Follow-up on and investigate runaway reports, stolen property reports, traffic complaints, motor vehicle accidents, gas drive offs, and harassing telephone calls.

• Transmits, updates, and receives messages from other law enforcement agencies nationwide via a CCIC computer and performs local, state and national computer file searches for criminal history information.

• Handles release of police records information in accordance with established guidelines and laws.

• Enters information into the state and national crime computer systems or local databases.

• Responsible for processing all incoming paperwork from Patrol and the Detective Bureau which includes scanning all paperwork into the SIRE document imaging system.

• Processing of paperwork includes making sure that all information is entered into the RMS system and that all information is accurate and up to date as well as available for other agencies (i.e. DA's office, citizens, etc.)

• Processing all mail requests for copies of reports.

• Data entry and verification of information entered into the Records Management system of traffic and misdemeanor summonses, motor vehicle accidents, traffic warnings, arrests, field interview cards, stolen and recovered property.

• Trains new Police Records Representatives.

• Explains procedures and systems to other department members.

• Must be able to render credible testimony in judicial and administrative proceedings.

• Responsible for managing warrants from the courts to include entry and cancellation into the Records Management System and the state and national computer systems.

Management Responsibilities

No

City Competencies

• Demonstrated cultural competence to effectively interact, work, and develop meaningful relationships with people of diverse identities, perspectives, and cultural backgrounds.

• Strong learning orientation. Leverages all resources and is creative in ways of learning for self to continue adapting to changing issues and trends.

• A desire and ability to understand the diverse needs of internal and external customers, and to create experiences and deliver services that exceed their expectations.

• A desire and ability to utilize digital tools for organizational information, individual, and teamwork.

Required Knowledge Skills and Abilities

• Experience in data entry.

• Ability to use computer-aided dispatch, records management, NCIC/CCIC spreadsheet and word processing software.

• Transcription of dictated documents.

• Basic math skills.

• Excellent customer service skills.

• Ability to handle stressful situations.

• Ability to work rotating shifts between 7 a.m. and 7 p.m. Monday

• Friday, including holidays.

• Ability to handle confidential information.

• Knowledge of CRS, City ordinances and Motor Vehicle laws.

• Ability to handle multiple tasks simultaneously.

• Ability to work effectively as a member of a team.

• Ability to interact with people in potential or volatile situations.

• Ability to type a minimum of 50 wpm.

Required Education

Minimum/PreferredEducation LevelMinimum High school diploma or general education degree (GED) from a national or regional accredited organization (recognized by the United States Department of Education or American Council on Education.)

Experience Requirements

• 3-5 years of extensive public contact experience; or equivalent combination of education and experience.

Studies have shown that women and people of color are less likely to apply for jobs unless they believe they can perform every job description task. We are most interested in finding the best candidate for the job, and that candidate may come from a less traditional background. The City will consider any equivalent combination of knowledge, skills, education, and experience to meet minimum qualifications. If you are interested in applying, we encourage you to think broadly about your background and skill set for the role.

Certifications/Licenses/Specialized Training

• National and State Crime Computer Certified, within six months of hire.

The content in this posting was created for recruitment purposes. To view the full job description click the link below.

Rep II, Police Records

The City of Fort Collins will make reasonable accommodations for access to City services, programs and activities and will make special communication arrangements for persons with disabilities. Please call (970) 221-6535 for assistance.

Notice Regarding Medical and/or Recreational Marijuana Use

Because the possession and use of marijuana, whether for medical use or otherwise, constitutes a federal offense and because the City is a drug free workplace, the City will not accommodate the medical use of marijuana and enforces written policy prohibiting working for the City while marijuana is in the body. The fact that state law recognizes medical marijuana as a prescribed, or otherwise permitted, medication does not alter or otherwise change this policy.

The City of Fort Collins is an Equal Opportunity Employer. Applicants are considered for positions for which they have applied without regard to gender (regardless of gender identity or gender expression), race, color, religion, creed, national origin, ancestry, age 40 years or older, marital status, disability, sexual orientation, genetic information, pregnancy or other characteristics protected by law. For the purpose of this City policy "sexual orientation" means a person's actual or perceived orientation toward heterosexuality, homosexuality, bisexuality.

Note: Some information in your application may be public information under the Colorado Open Records Act.