Registrations Assistant

Position Title:

Registrations Assistant

Job Group:

Professional & Scientific

Required Minimum Qualifications:

High school diploma or equivalent and 3 years of related experience

Preferred Qualifications:

Bachelor's degree.

Experience analyzing data, creating reports, and making recommendations based on the data.

Experience using and/or programming registration systems.

Web-programming experience using WordPress.

Experience with data entry systems.

Experience planning events.

Job Description:

The Department of Registration Services with Iowa State University Extension and Outreach is seeking qualified candidates for a Registrations Assistant, which will be hired as a Program Assistant II.

The Registrations Assistant will be responsible for providing support to the Registration Manager by ensuring that all registration services are provided to Registration Services (RS) clients.

These duties include:

• Working closely with program chairpersons, planning committees, and coordinators to plan registration services from the initial stages through post-event evaluation.

• Implementing on-line conference, event and program registration services of RS.

• Providing registration-only service available to departments of ISU, events held at ISU or outside clients/organization in need of registration database services.

• Creating and updating event websites.

The successful candidate will have excellent written and interpersonal communication skills to effectively communicate with clients, boards, committees and a wide range of service providers. The candidate will also have the ability to work collaboratively within a team environment. A high level of attention to detail and organizational skills will also be needed to oversee multiple registrations at one time that may vary in size and location.

Candidates must be legally authorized to work in the U.S. on an on-going basis without sponsorship.

Level Guidelines

• Career-level position demonstrating proficiency and knowledge of related competencies

• Works under direct to general supervision and may receive guidance on more complex assignments

• Follows established procedures for work assignments, and completes assignments which are semi-routine and may be atypical in nature

• Applies thorough knowledge to respond to inquiries and requests

• Able to resolve most problems and issues and respond to requests without escalation

• Provides guidance to students

• May provide supervision to one to two other staff or lead a small work team

Appointment Type:

Regular

Number of Months Employed Per Year:

12 Month Work Period

Time Type:

Full time

Pay Grade:

PS804

Application Instructions:

To apply for this position, please click on "Apply" and complete the Employment Application. Please be prepared to enter or attach the following: 1) Resume/Curriculum Vitae 2) Letter of Application/Cover Letter If you have questions regarding this application process, please email employment@iastate.edu or call 515-294-4800 or Toll Free: 1-877-477-7485. Why Choose ISU? Iowa State Employees enjoy comprehensive health and work-life benefits, including medical and dental; as well as: • Retirement benefits including defined benefit and defined contribution plans • Generous vacation, holiday and sick time and leave plans • Onsite childcare (Ames, Iowa) • Life insurance and long-term disability • Flexible Spending Accounts • Various voluntary benefits and discounts • Employee Assistance Program • Wellbeing program • Iowa State offers WorkFlex options for some positions. WorkFlex offers flexibility on when, where, and how you do your work. For more information, please speak with the Hiring Manager.

Original Posting Date:

July 1, 2024

Posting Close Date:

July 10, 2024

Job Requisition Number:

R15007