Registration Coordinator

Diversified Communications Portland , ME 04101

Posted 2 weeks ago

We are seeking a Registration Coordinator to join our growing company! The Registration Coordinator is responsible for coordinating all aspects of registration site creation and onsite logistics for assigned events produced by the Portland office. The coordinator will work closely with outside vendors, staffing agencies, as well as in-house departments to coordinate all registration-related matters. You will have the opportunity to bring projects "full circle" and really "own" them, and enjoy the empowering and rewarding feeling of "loving what you do and doing what you love"!

Key responsibilities include:

  • Creation, quality assurance, and ongoing testing of multiple online event registration pages

  • Strategize with event teams and vendors to achieve registration goals

  • Troubleshoot registration related issues

  • Provide registration assistance to both internal and external customers

  • Build custom registration reports

  • Work with Registration Manager to manage registration budget projections including processing vendor invoices

  • Create registration layouts and staging guide document that provides all onsite signage, internet, electrical & furnishing requirements to Operations Manager

  • Research & contract with area staffing agencies

  • Coordinate temporary staffing needs for internal departments and finalizes schedule with the contracted staffing agency

  • Travel to events to manage on-site registration process and on-site temporary staffing for multiple events

The ideal candidate must:

  • Thrive in a dynamic team environment

  • Be organized & innovative

  • Have excellent communications skills

  • Have proven time management skills

  • Have the ability to juggle multiple projects

  • Have a keen eye for detail

If you are a motivated, self-starting, detail-oriented, innovative thinker with competencies in web-based software environments (i.e. Salesforce, Magnet Mail, Jira, Work Front, Google Docs, registration software, etc.) and can balance that qualification with delivering excellent customer service in a demanding, fast-paced environment, this is the job for you! Event management experience and/or foreign language skills are a PLUS. Travel is required (3-6+ weeks/year) and may include international travel.

Maine Roots. Global Opportunities

Do you want to be part of an amazing success story and a team that thrives on challenge and creativity, works hard and has fun along the way? We love finding top talent to join our growing teams. Apply to one of our open positions today.

We know there's more to life than work. Our benefits are designed to support you professionally and personally. We take care of you mind, body and soul and that includes your family. We invite you to take a look

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Registration Coordinator

Diversified Communications