Registrar's Assistant

Employment Terms: This job is a temporary, non-benefited, FLSA non-exempt position in the Student Affairs Division that reports to the Records Coordinator.

Schedule: May work up to 19 hours per week maximum depending on business needs and budget. Tuesday- Thursday, 10:am - 2:00pm and Fridays, 9:00am- 4:00pm.

Salary: Targeted salary is commensurate with education and experience not to exceed the budgeted amount of $16.64 per hour.

Minimum Qualifications (Job Code T6002):

High school diploma or GED and one (1) year related work experience.

Preferred Qualifications:

Knowledge of BANNER student information software.

Job Description Summary:

Under close to general supervision answers phone, responds to voicemail and email messages as needed. Sorts and distributes incoming and outgoing mail.

Processes transcripts, registration, withdrawals and other documents. Assists registration activities. Performs secretarial/clerical duties.

Duties/Responsibilities

Percentage of Time

1.Assist in monitoring registrar's email and reply to emails as needed

10%

2.Answers phone, takes messages and/or return messages, as needed

25%

3.Assists with registration and graduation activities.

10%

4.Assists in operating the Qless student queue system to ensure students are served in a timely manner

10%

5.Assists in overseeing RoboRegistrar to ensure proper delivery of requested transcripts

5%

6.Assists in maintaining student records by scanning/indexing documents to the computerized student information system

25%

7.Displays a high level of effort and commitment to performing work; operates effectively within the organizational structure; demonstrates trustworthiness and responsible behavior.

5%

8.Assist with the design and execution of special events, projects and activities as requested

5%

9.Performs other duties as assigned in the fulfillment of the needs, philosophy, and purpose of Gwinnett Technical College.

5%

Physical Demands:

Frequency

(N)Never, (O)Occasionally or (C)Constantly

Requires operation, access, or control of financial resources.

Never

Requires having a P-Card.

Never

Driving is a responsibility of this position.

Never

This position will have direct interaction or care of children under the age of 18 or direct patient care.

Never

This position will have Security Access (e.g., public safety, IT security, personnel records, student records, patient records, or access to chemicals and medications).

Constantly

This position is a stationary position, often standing or sitting for prolonged periods with or without reasonable accommodation.

Occasionally

This position requires moving about to accomplish tasks or moving from one worksite to another with or without reasonable accommodation.

Occasionally

This position requires the ability to adjust or move objects up to 15 pounds in all directions with or without reasonable accommodation.

Never

This position requires the ability to repeat motions that may include the wrists, hands and/or fingers with or without reasonable accommodation.

Constantly

This position requires the ability to operate machinery and/or power tools with or without reasonable accommodation.

Never

Operating motor vehicles or heavy equipment with or without reasonable accommodation.

Never

Noisy environments.

Medium work that includes moving objects up to 50 pounds with or without reasonable accommodation.

Never

Light work that includes moving objects up to 20 pounds with or without reasonable accommodation.

Occasionally

Heavy work that includes moving objects up to 100 pounds or more with or without reasonable accommodation.

Never

Work in outdoor elements such as precipitation and wind.

Never

Assessing the accuracy, neatness and thoroughness of the work assigned.

Constantly

The Technical College System of Georgia and its constituent Technical Colleges do not discriminate on the basis of race, color, creed, national or ethnic origin, sex, religion, disability, age, political affiliation or belief, genetic information, disabled veteran, veteran of the Vietnam Era, spouse of military member or citizenship status (except in those special circumstances permitted or mandated by law). This nondiscrimination policy encompasses the operation of all technical college-administered programs, programs financed by the federal government including any Workforce Innovation and Opportunity Act (WIOA) Title I financed programs, educational programs and activities, including admissions, scholarships and loans, student life, and athletics. It also encompasses the recruitment and employment of personnel and contracting for goods and services.

The Technical College System and Technical Colleges shall promote the realization of equal opportunity through a positive continuing program of specific practices designed to ensure the full realization of equal opportunity. The following person has been designated to handle inquiries regarding the nondiscrimination policies: Lisa Richardson, Title IX and Section 504 Coordinator, 5150 Sugarloaf Parkway, Building 100, Room 323B, Lawrenceville, GA 30043, 678-226-6691, LRichardson@GwinnettTech.edu

Additional Information

• Agency Logo: Requisition ID: ADM0H65

• Number of Openings: 1

• Advertised Salary: $16.64

• Shift: Day Job

• Posting End Date: Jul 10, 2024