Registrar/Director Of Institutional Research - Dean College

Job Description:

Reporting directly to the Vice President of Academic Affairs, the Registrar leads all operations within the Office of the Registrar. The Registrar is the official authorized keeper of all student records and related data, maintaining accuracy, reliability, and integrity. This position provides institutional data for internal and external reports. The Registrar implements curricular and academic policies set by faculty, and collaboratively manages all aspects of the class scheduling and student registration processes with the Office of Academic Affairs, the Center for Advising and Career Planning, and other pertinent offices. The Registrar certifies students for graduation and supports Commencement preparation. This position also oversees transfer credit evaluations for new and current students. The Registrar effectively utilizes software applications to track student progress toward degree completion, to produce reports, and to assist with daily operations of the office. This position works closely with the Office of Academic Affairs, including school deans and program coordinators; the Robbins Family Center for Advising & Career Planning, including the Success & Career Advisors; the Center for Student Financial Planning & Services; the Office of Admissions; and Information Technology.

Job Duties:

• Supervise staff in the Office of the Registrar - ensure staff is trained and stays current on all changes to processes, systems, and curricular and academic policies.

• Analyze and provide data to determine course needs.

• Manage the building of the class schedule for each term, including assigning courses to classrooms - working with Academic Affairs, School Deans, Program Coordinators and Success & Career Advisors to ensure the accuracy of the course schedule. Analyze and provide data to determine course needs.

• Create finals week schedules.

• Maintain degree audit system that provides academic information for current students.

• Complete final graduation audit for students receiving degrees.

• Ensure all final grades are recorded at the end of each term.

• Calculate end of semester standings and notify students and administrative offices of the outcome of the calculations for probation, suspension, Dean's List, and President's List.

• Provide data for external reports, such as College Board and US News &World Report, and others.

• Serve as keyholder for IPEDS reporting.

• Analyze college data to determine enrollment, retention, and graduation rates and provide annual.

Managerial and Supervisory Responsibilities:

• Supervision of two Assistant Registrar's.

Requirements:

• Master's degree in education or related field from an accredited institution required.

• Five to seven years' experience working in a higher education environment or similar field at the director level.

• Comprehensive experience of academic record keeping, registration activities, commencement activities and protocols, academic advising policies, transfer credit evaluation and policies, curriculum management and development, enrollment related trends and activities, budget planning and preparation, strategic planning, goal setting and accomplishment, institutional research.

• Familiarity with and proficiency in various technologies critical to record-keeping, such as student information systems, database management, and Microsoft Office and related tools. Familiar with Ellucian Colleague or comparable ERP system required, experience with eTranscript providers is preferred.

• Knowledge of U.S. educational systems, credentials, and Family Education Rights and Privacy (FERPA).

• Ability to collaborate effectively with college departments and cross-functional teams. Strong interpersonal, oral, and written communication skills.

• Detail oriented and able to work with minimal supervision; and have demonstrated analytical, organizational, and customer service skills.

Additional Information:

Dean College is an equal-opportunity, Title IX institution and pledges to recruit, select and promote diversity by providing equality of opportunity in higher education for all persons, including faculty and staff with respect to hiring, continuation, promotion, and applicants for admission, enrolled students and graduates without discrimination or segregation.

The College is interested in candidates who have the communication skills and cross-cultural abilities to maximize their effectiveness with diverse groups of colleagues, students, faculty, and community members. All employment decisions are made on a non-discriminatory basis.

Dean College does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, disability, protected veteran status, genetic information, or other protected classes under the law.

This nondiscrimination policy covers admissions, employment, and access to and treatment in College programs, services, and activities. A pre-employment background screen is required for all employees.

Application Instructions:

Please submit your Resume/CV, Cover Letter, all unofficial transcripts; and contact information of three references. (PLEASE NOTE: Applications that are incomplete will not be considered).

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URL: www.dean.edu