Registrar Specialist

About Us

Savannah State University established in 1890, is the first public historically black college or university in the state of Georgia and the first institution of higher learning in the city of Savannah. The university's students select majors from four colleges - Business Administration, Education, Liberal Arts and Social Sciences, and Sciences and Technology. The campus is by far the most picturesque in the state of Georgia. The moss-laden sweeping oak trees, expansive marsh and historic architecture create a resplendent yet tranquil atmosphere. Beneath the beauty and splendor is a vibrant residential campus bursting at the seams with the vim and vigor of quality collegiate life: relevant academic majors, engaging lectures, cutting-edge research, quality student-faculty engagement and a nurturing environment.

Job Summary

This position is primarily responsible for performing student record functions to include processing of transcripts, verification of enrollment, and updating student academic records in BANNER and Degree Works. This position is responsible for the Academic Data Collection processing, National Student Clearinghouse reporting, updating/standardizing forms, BANNER testing and updates, data entry, and process improvement and implementation. This position also provides technical assistance as needed in the office and maintain the Registrar's Office webpages as needed. This position is responsible for process improvements such as withdrawals, change of majors, course substitutions, etc.

Reporting to the Registrar, this position is responsible for all technical aspects of the Registrar's Office and streamlining processes for more efficient and productive service to students, faculty, staff and visitors. This position will help office staff with reporting needs and technical assistance.

Responsibilities

• Processes transcript requests and enrollment verifications

• Provide reports to the Registrar as needed of student enrollment, withdrawals, and other important data necessary to management enrollment of the university. Will also provide reports to other university stakeholders and departments as needed.

• Monitor the Registrar¿s Webpage for needed updates and recommend ways to use the webpage to better inform students. Monitor other webpages related to Registrar functions to be sure content is up-to-date and accurate.

• Manage the Academic Data Collection processes to be sure the university¿s data is being reported accurately to the University System of Georgia (USG).

• Process enrollment and graduation reports to the National Student Clearinghouse.

• Develop and maintain standardized forms for the Registrar¿s Office

• Manage and test BANNER updates to be sure we are compliant with new releases and processes as mandated by USG

• Identify and lead in process improvements and implementation to better serve all students, faculty, staff and visitors to the Registrar¿s Office.

• Monitor and audit the quality of data in BANNER. Update data as needed and directed by the Registrar

• Serves as the primary point of contact for all technical assistance for the Registrar¿s Office and related areas.

• May be required to perform job-related duties other than those specifically delineated in this description.

Required Qualifications

• Associate's degree OR high school diploma with two (2) additional years of related experience

• 1 - 2 (one to two) years of related work experience

• Excellent attention to detail, organizational skills, communication skills

• Knowledge of Microsoft Office Suite

Proposed Salary

The salary range for this position is $40,000 - $44,500.00 annually.

Apply Before Date

For best consideration, apply by July 2, 2024.

Contact Information

For more information or questions about a job posting, please contact the Department of Human Resources at hr@savannahstate.edu. For technical support, please call OneUSG Connect Support at (877) 251.2644, or by email at sscsupport@ssc.usg.edu.

USG Core Values

The University System of Georgia is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://www.usg.edu/policymanual/section6/C2653.

Institutional Values

Savannah State University's Core Values: T.I.G.E.R

• Teamwork is our distinction. Through mutual support, cooperation, encouragement, and shared goals, we at SSU believe that by working together, our university family of student, faculty, staff, alums and community supporters are serving and advancing our institution.

• Integrity as we will act honestly, fairly, impartially, unbiased and ethically, creating a trust that is evident in all University activities and decision-making.

• Greatness in our transformation and wisdom as we maximize the potential in each student through a nurturing environment in which our resources are safeguarded, and we are good stewards of the human, intellectual, physical, and fiscal resources given to our care.

• Excellence is our campus standard. Through the performance of campus duties, a commitment to the greatness of teaching and learning, scholarship, student engagement, stewardship and tradition, SSU will continue to be the catalyst for innovation and discovery.

• Respect through recognizing the inherent dignity and rights of every person. We will do our utmost to fulfill our resulting responsibility to treat each person with fairness, compassion and decency.

Conditions of Employment

Offers of employment are contingent upon completion of a background investigation including a criminal background check demonstrating your eligibility for employment with Savannah State University, as determined by Savannah State University, its sole discretion, confirmation of the credentials and employment history reflected in your application materials and, if applicable, a satisfactory credit check. Applicants may be subject to a pre-employment drug test. Offers are made expressly subject to the applicable federal and state laws, to the statutes, rules and regulations of this institution and to the Bylaws and Policies of the Board of Regents (BOR) of the University System of Georgia (USG), which are available for your inspection upon request.

Equal Employment Opportunity

Savannah State University is an equal employment, equal access, and equal educational opportunity and affirmative action institution. It is the policy our institution to recruit, hire, train, promote and educate persons without regard to race, color, national or ethnical origin, age, disability, gender, religion, sexual orientation, gender identity or veteran status as required by applicable state and federal laws (including Title VI, Title VII, Title IX, Sections 503, and 504, AREA, ADA, E.O. 11246, and Rev. Proc. 75-50). Savannah State University is an Affirmative Action/Equal Opportunity Institution. For questions or more detailed information regarding this policy please contact the Savannah State University, Office of Human Resources at hr@savannahstate.edu. Individuals requiring disability related accommodations for participation in any event or to obtain print materials in an alternative format, please contact the Office of Human Resources at hr@savannahstate.edu.

Special Applicant Instructions

For full consideration, applicants must:

• Upload a list containing the name, e-mail address and telephone number of three (3) professional references (e.g. supervisor, mentor, colleague).

• Upload transcripts with the application. Unofficial transcripts are acceptable. Official required upon hire.