Registrar Coordinator

Position Summary

The Registrar Coordinator will provide strategic support for all registration activities across the ACCS Innovation Center, aligning with the academic goals and mission of the ACCS. This role involves statewide support of registration processes, ensuring a student-centered and excellent customer-service oriented approach. The Registrar Coordinator will be responsible for assisting the Registrar Manager in managing academic records, course registration, and scheduling across all 24 community colleges, ensuring the effective use of student information systems and academic catalogs for ACCS Innovation Center courses. This position is located at the ACCS Innovation Center in Decatur, Alabama.

Essential Duties and Responsibilities

PRIMARY DUTIES:

1.Assists all aspects of the Innovation Center Registrar's Office and courses provided to 24 community colleges.

2.Ensure the integrity, accuracy, and security of student academic records and transcript production statewide.

3.Assist in management of policies, processes, and operations related to registration and academic records.

4.Support the review, development, and implementation procedures for records, registration, and scheduling, to increase department efficiency and effectiveness.

5.Utilize data to support curricular planning, institutional improvement, and strategic initiatives.

6.Support the Registrar Manager to enforce the conformity of educational record use, dissemination, privacy, and legal requirements, including Family Educational Rights and Privacy Act (FERPA).

7.Assists the implementation and effective use of systems for student information, degree audit systems, and other relevant technologies.

SECONDARY DUTIES:

1.Supports efforts with other offices and colleges to improve services for students and faculty.

2.Promotes and maintain effective relationships across ACCS institutions.

3.Assists the development and maintenance of registration and learning management systems.

4.Participates in the development and maintenance of procedure manuals and systems within the Registrar's Office for the Innovation Center.

5.Perform other duties as assigned.

TOOLS USED ON JOB:

• Microsoft Office Suite: Proficient in utilizing Microsoft Word, Excel, PowerPoint, and Outlook for creating documents, managing data, developing presentations, and handling email communication.

• Office equipment: Well-versed in operating standard office equipment, including printers, scanners, copiers, and fax machines.

• Video conferencing tools: Knowledgeable in using popular video conferencing platforms like Zoom, Microsoft Teams, and Google Meet for organizing and participating in virtual meetings.

• Project management software: Familiar with Monday.com, a project management tool, for organizing tasks, tracking progress, and managing deadlines across teams.

Qualifications

QUALIFICATIONS:

REQUIRED:

• Bachelor's degree from a regionally accredited institution plus relevant experience, OR an Associate's degree PLUS two (2) years of experience.

• Demonstrated experience in managing, developing, and assessing registrar functions in a college or university setting.

• Proficiency in using student information systems, such as Banner.

• Strong technical, analytical, and problem-solving skills.

• Excellent interpersonal and communication skills, with the ability to work collaboratively across diverse communities.

PREFERRED:

1.Advanced proficiency in data analysis and strategic planning related to academic programs and policies.

Application Procedures/Additional Information

APPLICATION PROCEDURES:

Applications must be filed online at: https://www.schooljobs.com/careers/accs

A complete application packet must be submitted by the posted deadline in order to be considered for this position. Applicants who fail to submit all required information will be disqualified. A complete application packet consists of:

• Online application

• Cover letter

• Current resume

• Separate list of four (4) professional references (not letters) with complete contact information

• Unofficial or official transcripts showing degree(s) conferred and conferral dates

• All application materials must be scanned. It is recommended that you have digital (preferably .pdf) copies of your cover letter, resume, list of references, and transcripts showing degree(s) and conferral dates, ready to upload before you begin the application process.

• WE DO NOT ACCEPT E-MAILED APPLICATIONS.

• When you finish the online application procedure, you will receive an on-screen notice that you have successfully applied. HOWEVER, this does not mean that your application materials are complete in accordance with the vacancy announcement. It is the responsibility of the applicant to ensure they have submitted all necessary application materials in accordance with the vacancy announcement.

Please direct any questions regarding the application process to Charlene Finkelstein at (334) 293-4628 or charlene.finkelstein@accs.edu, or Nikita Payne at (334) 293-4603 ornikita.payne@accs.edu.

If you need technical assistance after reviewing the instructions, please contact:

NEOGOV Customer Service

Monday-Friday

8:00 am - 5:00 pm PST

(855) 524-5627

AGENCY INFORMATION:

The Alabama Community College System is an equal opportunity employer. It is the policy of the Alabama Community College System, including all postsecondary community and technical colleges under the control of the Alabama Community College System Board of Trustees, that no employee or applicant for employment or promotion, on the basis of any impermissible criterion or characteristic including, without limitation, race, color, national origin, religion, marital status, disability, sex, age, or any other protected class as defined by federal and state law, shall be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program, activity, or employment.

Any offer of employment is contingent upon a satisfactory criminal background investigation. This employer participates in E-Verify.

The Alabama Community College System reserves the right to withdraw this job announcement at any time prior to the awarding. More than one position in the same job classification may be filled from the applicants for this position should another vacancy occur during the search process.