Aza Tampa , FL 33602
Posted 2 weeks ago
The Florida Aquarium
Registrar
Position Summary:
The Registrar's responsibilities include managing the institution's animal records and related policies, validating the quality of recorded data, and ensuring the legal compliance of all animal transactions. The Registrar also serves as liaison to relevant government agencies, other zoological institutions and conservation organizations, including zoological and/or aquarium accrediting bodies (i.e., Association of Zoos and Aquariums (AZA), American Humane Association (AHA)), regarding animal records, wildlife permitting, and related matters. The Registrar serves as a member of the animal management team, to assist in the development, ongoing review and implementation of The Florida Aquarium's Institutional Collection Plan and collections management policies.
Essential Position Functions:
Manages and maintains both active and inactive animal records systems ensuring data quality, appropriate retention, preservation and accessibility
Manages and monitors animal transactions and coordinates with curatorial staff to ensure legal compliance with local, state, federal and international laws, government regulations and industry-specific standards
Acquires and manages all local, federal and state wildlife permits and licenses
Operates as primary liaison between the institution and government agencies and professional zoological organizations, providing accurate and up-to-date collection information as required
Serves as administrator of animal records database and primary liaison between the institution and animal records software vendors (e.g. Species360 and Tracks)
Assures that accurate collection information is entered into animal record keeping software and, as requested, shares relevant animal collection information to other zoological institutions and organizations.
Recommends and establishes animal records and information management processes to ensure best practices for records retention, disposition and preservation
Trains staff in animal record keeping, records management and animal data entry standards and processes.
Maintains an up-to-date animal collection inventory
Provides extraordinary customer service to all aquarium guests, volunteers and staff
Coordinates the workflow of any volunteers or interns needed to assist in the data entry for animal records
Supports TFA's Shared Purpose by participating in a Conservation Day of Action shift on an annual basis
Performs additional duties as required.
Education Requirements and Technical Skills:
2 years' experience in managing animal recordkeeping or related databases in an aquarium, zoo or museum desired
Experience with TRACKS animal records keeping software preferred
College degree in Biology or related field preferred. Additional work experience will be considered in lieu of a degree
Knowledge of inventory accession and record-keeping
Knowledge of zoological nomenclature and taxonomy desired
Knowledge of the relevant laws regulating animal acquisition, disposition, exhibition, husbandry and transportation
Excellent interpersonal skills, ability to work alone and in a team-oriented environment, strong attention to detail and accuracy
Strong communication skills.
Knowledge of Microsoft Office software
Experience with animal record keeping software such as ZIMS, Tracks or equivalent for managing zoological records
Completion of the AZA Institutional Records Keeping (IRK) course, Zoological Registrars Association (ZRA) Training Certificate Program, and/or professional certifications in records or museum management is desirable
Core Value Competencies
Teamwork - supporting, facilitating, and participating in activities that promote team effectiveness; demonstrating sensitivity for the feelings and needs of team members and supporting team goals.
Communication (oral and written) - Effectively expressing ideas verbally and non-verbally and actively listening to individuals or groups; preparing and focusing presentations to the characteristics and needs of the audience; expressing ideas clearly and concisely in written form, memoranda, letters, reports and other documents.
Professional/Technical Knowledge and Competency
Typical Physical Requirements:
Standing (up to 4 hours per day)
Walking (up to 4 hours per day)
Sitting (up to 8 hours per day)
Using hands for repetitive movements - fine manipulating
Typing on a computer keyboard
Viewing a computer screen for extended periods
Coping with demands (stresses that are associated with the job and/or the work environment so that acceptable levels of performance and overall contribution are maintained)
Ability to travel as needed - locally and/or nationally
Daily contact with a living collection of plants and animals in a central Florida climate
Flexibility in working weekends, evenings, and holidays
Available for on-call emergencies
Perks
Medical, Dental, Vision, EAP, Memberships, and more!
How to Apply
https://workforcenow.adp.com/mascsr/default/mdf/recruitment/recruitment.html?cid=67bfed39-352a-407e-bb98-1ee7787db55a&ccId=19000101_000001&jobId=476923&lang=en_US
The Florida Aquarium
701 Channelside Dr
Tampa, FL 33602
Phone: 8132734000
Aza