Regional Staff Assistant (Administrative Assistant 1)

Agency: Department of Public Health

Office: Health Care Regulation

Division: Long Term Care Field Operations

Posting ID: 44-25-0112 / 41727

Posted: 9/30/2024-10/15/2024

Salary: Anticipated Starting Salary $5,423 a month; Full Range $5,423 - $7,721 a month

Job Type: Salaried

Category: Full Time

County: Cook

Number of Vacancies: 1

Plan/BU: RC028

This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.

All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.

Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.

Posting Identification Number 44-25-0112 / 41727

Position Overview

Serves as staff assistant to Regional Supervisor in Region 09. Oversees personnel processes and documents for the region. Maintains, prepares and distributes required survey packets for all types of survey activity. Serves as Information Technology Coordinator for LTC Field Operations Survey Staff. Tracks all survey activity.

Benefits Statement

As a State of Illinois Employee, you will receive a robust benefit package that includes the following:

• Flexible and hybrid work schedules are available in many program areas (when available and dependent upon position)

• Competitive Group Insurance benefits including health, life, dental and vision plans.

• Pension plan through the State Employees Retirement System

• Deferred Compensation Program - voluntary supplemental retirement plan

• Optional pre-tax programs

• Medical Care Assistance Plan (MCAP) & Dependent Care Assistant Plan (DCAP)

• 10-25 days of paid vacation time annually (10 days for first year of state employment)

• 12 paid sick days annually which carryover year to year

• 3 paid personal business days per calendar year (pro-rated dependent on start date)

• 13-14 paid holidays per year

• 12 weeks of paid parental leave

• Employee Assistance Program and/or mental health resources

These are just a few of the many perks available to all State employees. For more information about our benefits please follow this link: https://www2.illinois.gov/cms/benefits/Pages/default.aspx

Essential Functions

• Serves as staff assistant to Regional Supervisor.

• Oversees personnel processes and documents for the region.

• Maintains, prepares and distributes required survey packets for all types of survey activity.

• Serves as Information Technology (IT) Coordinator for LTC Field Operations Survey Staff.

• Tracks all survey activities.

• Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

Minimum Qualifications

• Requires knowledge, skill and mental development equivalent to completion of four years of college, preferably with courses in public or business administration.

• Requires one year of professional experience in a public or private organization, or completion of an agency-approved professional management training program.

Preferred Qualifications

• One year work experience with computer applications (i.e., Word Outlook, Excel, PowerPoint), and development of SmartSheets or advanced features of word processing packages.

• One year experience with personnel processes and preparing personnel documents.

• One year experience preparing correspondence in a professional manner consistent with applicable policies and procedures.

• One year experience tracking office equipment or ordering supplies.

• One year of experience with extensive knowledge of office practices, procedures and programs.

• One year of experience with business communication with other departments.

About the Agency

The Illinois Department of Public Health (IDPH) is tasked with the oversight of communities within Illinois to achieve and maintain optimal health and safety. With an annual budget of over $2 billion in state and federal funds, 6 regional offices, 3 laboratories and over 1,200 employees, IDPH is equipped to fulfill its mission of protecting the health and wellness of the people of Illinois through the prevention, health promotion, regulation and control of disease and injury.

Work Hours: Monday

• Friday 8:30am

• 5:00pm

Work Location: 3 Westbrook Corporate Center, Westchester IL 60154

Agency Contact: DPH.HRRecruiter@illinois.gov

Posting Group: Office & Administrative Support

This position DOES NOT contain "Specialized Skills" (as that term is used in CBAs).

APPLICATION INSTRUCTIONS

Use the "Apply" button at the top right or bottom right of this posting to begin the application process.

If you are not already signed in, you will be prompted to do so.

State employees should sign in to the career portal for State of Illinois employees - a link is available at the top left of the Illinois.jobs2web.com homepage in the blue ribbon.

Non-State employees should log in on the using the "View Profile" link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account.

If you have questions about how to apply, please see the following resources:

State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid

Non-State employees: on Illinois.jobs2web.com - click "Application Procedures" in the footer of every page of the website.

The main form of communication will be through email. Please check your "junk mail", "spam", or "other" folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:

donotreply@SIL-P1.ns2cloud.com

systems@SIL-P1.ns2cloud.com

Nearest Major Market: Chicago