Regional Coordinator

The Millennium Group San Carlos , CA 94070

Posted 1 week ago

Now is a great time to join our growing company! The Millennium Group (TMG) is an award winning business process outsourcing firm focused on print, mail, document scanning, reception, and related office support services for Fortune 500 companies, professional service firms, and institutions of higher education. TMG is looking for highly motivated, enthusiastic team players interested in a career rather than just a job. With a team of over 1,500 nationwide associates, TMG is seeking an individual who can uniquely contribute to our 30+ years of success in the industry.

Responsibilities:

  • Review timecards in ADP daily and make adjustments as needed.

  • Track and apply Vacation/Sick time to timecards for 100+ employees. Collect Request forms and obtain proper approvals.

  • Track and apply Overtime, complete/collect appropriate forms, obtain Client approvals, submit weekly.

  • Track and maintain schedule for Floater employees, complete Floater timesheet each week, complete Floater paycheck mailing list each pay week.

  • Collect/complete weekly timesheets for employees in Canada.

  • Contact partner agencies to arrange for temporary coverage, as requested by Regional Managers, or as needed.

  • Act as liaison/relay communication between Managers and Representatives of partner agency.

  • Track and approve all temporary employee hours each week.

  • Maintain weekly spreadsheet of temporary employees' hours, location, billing rates and submit weekly.

  • Review Expense Reports for accuracy, scan and submit for approval via email.

  • Create and submit Expense Reports for Bay Area Floater Employees every 2 weeks.

  • Complete appropriate Billing forms to account for Billable temporary employees and submit weekly.

  • Review and submit orders for business cards.

  • Assist with New Hire paperwork as needed, send new hires ADP timekeeping instructions.

  • Collect and review Monthly Reports from each site. Edit reports in Excel and combine spreadsheets where applicable.

  • Submit Monthly Reports for approval and send out to Clients and site contacts.

  • Coordinate monthly training, collect and record results upon completion. Maintain training log spreadsheet.

  • Create Quarterly/Annual Business Reviews utilizing MS Powerpoint and Excel

  • Ensure that company vehicles' registration is renewed annually.

  • Forward TMG vacancy announcements to all employees

  • Recruit and Source for all openings within the organization

Qualifications:

  • High school diploma or GED required; Bachelor's degree preferred.

  • 5+ years of experience as an Administrative Assistant.

  • Proficient in Microsoft Outlook, Excel, Word, and PowerPoint. (must be able to create professional presentations from start to finish)

  • Excellent organization skills and ability to multitask.

  • Assertive and resourceful; motivated; willing to ask questions and take initiative without direction; must be able to work independently.

  • Strong work ethic; diplomatic; team and service oriented; builds strong working relationships.

  • Exhibits excellent written communication and use of grammar/punctuation; must have good editing skills.

  • Exhibits excellent verbal communication and phone skills; must be fluent in English and be able to communicate clearly.

  • Consistently demonstrates professional demeanor, appearance and attitude.

  • Proven ability to remain calm under pressure; resilient.

  • Sound judgment and problem-solving ability.

  • Able to appropriately handle confidential and highly sensitive material.

  • Demonstrated ability to be flexible and adapt to an ever-changing work environment.

  • Human Resources and/or managerial experience a plus.

WATCH Where Service Matters:


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Regional Coordinator

The Millennium Group