Regional Coordinator

The Millennium Group San Carlos , CA 94070

Posted 1 week ago

Now is a great time to join our growing company! The Millennium Group (TMG) is an award winning business process outsourcing firm focused on print, mail, document scanning, reception, and related office support services for Fortune 500 companies, professional service firms, and institutions of higher education. TMG is looking for highly motivated, enthusiastic team players interested in a career rather than just a job. With a team of over 1,500 nationwide associates, TMG is seeking an individual who can uniquely contribute to our 30+ years of success in the industry.


  • Review timecards in ADP daily and make adjustments as needed.

  • Track and apply Vacation/Sick time to timecards for 100+ employees. Collect Request forms and obtain proper approvals.

  • Track and apply Overtime, complete/collect appropriate forms, obtain Client approvals, submit weekly.

  • Track and maintain schedule for Floater employees, complete Floater timesheet each week, complete Floater paycheck mailing list each pay week.

  • Collect/complete weekly timesheets for employees in Canada.

  • Contact partner agencies to arrange for temporary coverage, as requested by Regional Managers, or as needed.

  • Act as liaison/relay communication between Managers and Representatives of partner agency.

  • Track and approve all temporary employee hours each week.

  • Maintain weekly spreadsheet of temporary employees' hours, location, billing rates and submit weekly.

  • Review Expense Reports for accuracy, scan and submit for approval via email.

  • Create and submit Expense Reports for Bay Area Floater Employees every 2 weeks.

  • Complete appropriate Billing forms to account for Billable temporary employees and submit weekly.

  • Review and submit orders for business cards.

  • Assist with New Hire paperwork as needed, send new hires ADP timekeeping instructions.

  • Collect and review Monthly Reports from each site. Edit reports in Excel and combine spreadsheets where applicable.

  • Submit Monthly Reports for approval and send out to Clients and site contacts.

  • Coordinate monthly training, collect and record results upon completion. Maintain training log spreadsheet.

  • Create Quarterly/Annual Business Reviews utilizing MS Powerpoint and Excel

  • Ensure that company vehicles' registration is renewed annually.

  • Forward TMG vacancy announcements to all employees

  • Recruit and Source for all openings within the organization


  • High school diploma or GED required; Bachelor's degree preferred.

  • 5+ years of experience as an Administrative Assistant.

  • Proficient in Microsoft Outlook, Excel, Word, and PowerPoint. (must be able to create professional presentations from start to finish)

  • Excellent organization skills and ability to multitask.

  • Assertive and resourceful; motivated; willing to ask questions and take initiative without direction; must be able to work independently.

  • Strong work ethic; diplomatic; team and service oriented; builds strong working relationships.

  • Exhibits excellent written communication and use of grammar/punctuation; must have good editing skills.

  • Exhibits excellent verbal communication and phone skills; must be fluent in English and be able to communicate clearly.

  • Consistently demonstrates professional demeanor, appearance and attitude.

  • Proven ability to remain calm under pressure; resilient.

  • Sound judgment and problem-solving ability.

  • Able to appropriately handle confidential and highly sensitive material.

  • Demonstrated ability to be flexible and adapt to an ever-changing work environment.

  • Human Resources and/or managerial experience a plus.

WATCH Where Service Matters:

icon no score

See how you match
to the job

Find your dream job anywhere
with the LiveCareer app.
Mobile App Icon
Download the
LiveCareer app and find
your dream job anywhere
App Store Icon Google Play Icon

Boost your job search productivity with our
free Chrome Extension!

lc_apply_tool GET EXTENSION

Similar Jobs

Want to see jobs matched to your resume? Upload One Now! Remove
Senior Proposal/Marketing Coordinator

Tutor Perini Corporation

Posted Yesterday

VIEW JOBS 3/22/2019 12:00:00 AM 2019-06-20T00:00 Senior Proposal/Marketing Coordinator Are you looking for the opportunity to combine your organizational, visual communication and writing skills? Do you excel in a fast-paced, dynamic work environment? If so, we have the perfect position for you. The Senior Proposal/Marketing Coordinator is responsible for overall planning, collaboration and preparation of business development materials (information, pre-qualification and proposal packages, and presentation/interview materials) under the direction of the Marketing/BD Manager. This position is extremely deadline driven and requires a strong ability to multi-task. The Senior Proposal/Marketing Coordinator is also responsible for quality and timeliness of all work products. The role interfaces with internal staff (other Marketing Coordinators, Business Development Executives, Vice Presidents, Project Executives, Project Managers, Estimators, external consultants, etc.) as needed in the proposal/interview preparation process and day-to-day responsibilities. If you're looking for a challenging environment where you can bring innovative thinking to some of the most unique and exciting building projects in California, then Rudolph and Sletten should be your next career move. Essential Job Functions: * Plan and execute proposal production ensuring consistency in branding, format and content * Work closely with the other internal team members--in all regions--and external consultants in the preparation and collaboration of the proposal and interview materials * Proactively assist in the writing, quality control, and editing of proposal content * Assist in the continuing improvement of our proposal/interview content * Oversee compliance with corporate standards for internal/external materials and marketing driven procedures * Assist Business Development Executives, Vice Presidents and Project Executives with Deltek/Microsoft Dynamics 360 database input for business development lead tracking updates on a weekly basis * Continuously input, maintain and manage project information and employee resumes in Deltek/Microsoft Dynamics 360 CRM database * Research and recommend proposal related software/hardware upgrades or new purchases * Work with Corp Comm department to maintain photography database * Manage maintenance of all marketing equipment and local supplies for proposals * Assist with the coordination of, and potential attendance at, special events * Actively participate in weekly departmental conference calls with other offices * Attend company training as required * Perform any additional duties as directed by the Marketing/BD Manager or Business Development Executives Minimum Skills and Qualifications: * Work effectively in a fast-paced environment with the ability to meet strict deadlines * Ability to manage and prioritize multiple tasks simultaneously * Ability to work in a decentralized team environment while located in a regional office * Well-organized, extremely detail oriented and self-starter * Excellent verbal and written communication skills * Excellent grammatical, proofreading and editing abilities * Knowledge of graphic design principles and experience translating ideas into visual graphics * Strong computer literacy (word processing, graphics and database) * Ability to quickly learn new software programs * Ability to handle proprietary and confidential information * Knowledge of the AEC industry and marketing fundamentals * Reliable, dependable and punctual * Well-developed interpersonal skills, with ability to work independently Minimum Experience: * 3+ years of construction or other A/E/C industry experience – large, multi-office firm experience preferred * 3+ years managing the proposal process – decentralized team experience a plus * Adobe InDesign Creative Cloud or CS6 – advanced skill * Adobe Photoshop and Illustrator Creative Cloud or CS6 – intermediate or advanced skill * Microsoft Office 2016 (Word, Excel, PowerPoint, Visio and Outlook) – advanced skill * Deltek Vision, Microsoft Dynamics 360 or other CRM database * Windows XP/10 platform Other Considerations for this Role * Available to work overtime when required * Occasional travel to regional offices, jobsites, trades shows or special events * Computer based work day with occasional bending, reaching and carrying of materials in the production process Tutor Perini Corporation San Carlos CA

Regional Coordinator

The Millennium Group