Regional Administrative Coordinator - Boston Regional

State Of Massachusetts Boston , MA 02298

Posted 4 months ago

The Department of Children and Families seeks dedicated child welfare professionals who are committed to upholding the Department's fundamental mission of protecting children from abuse and neglect to ensure they are able to grow and thrive in a safe and nurturing environment. The Department's vision is that all children have the right to grow up in a nurturing home, free from abuse and neglect, with access to food, shelter, clothing, health care and education. DCF works toward establishing the safety, permanency and well-being of the Commonwealth's children by: stabilizing and preserving families; providing quality temporary alternative care when necessary, safely reunifying families; and when necessary and appropriate, creating new families through kinship, guardianship or adoption. Preferred applicants will possess a demonstrated commitment to the core practice values: 1) child-driven, 2) family-centered, 3) community-focused, 4) strength-based, 5) committed to diversity/cultural competency, and, 6) committed to continuous learning.

GENERAL STATEMENT OF DUTIES:

Reporting to the Regional Administrative Manager, the Regional Administrative Coordinator is responsible for office administration and support functions, including the following:

Finance Monitoring and reporting of the regional operational budget, inclusive of administrative supports and direct service dollars; investigating and resolving regional payment problems.

Contracts/Procurement Managing regional office procurements including proposal development, proposal reviews, contract negotiations, preparation of contract documents and data entry forms; ongoing monitoring of contract utilization; and occasional technical assistance to providers.

Facilities- Managing and coordinating of regional office facility responsibilities, including inventory, telecommunications, equipment maintenance and general office issues.

Personnel Responsible for the oversight of all personnel functions for the regional office staff including timekeeping, completion of hiring, promotional and termination packages for all staff; the processing of all overtime and comp time requests. Work in consultation and cooperation with the Children, Youth and Families Human Resources staff, including the Civil Rights Manager, to ensure that personnel transactions and processes are consistent with the standard operating procedures and all applicable employment law.

Continuous Quality Improvement (CQI) Develop, Prepare and Analyze data reports used to monitor achievement of agency goals at the Area Office, Cluster, Unit, and Social Worker levels. Facilitate CQI forums in area offices. Train staff to use data to monitor achievement of agency and client goals.

Other

  • Work in partnership with Area Administrative managers.

  • Communicate with central office administration and finance.

  • Supervision of support staff.

  • Special Projects as assigned.

  • Travel amongst the Area Offices, Regional Office, and Central Office sites required.

PREFERRED QUALIFICATIONS:

  • Ability to effectively utilize PC software, including Microsoft Office Products, especially MS-Excel;

  • Ability to work effectively with linguistically and culturally diverse populations;

  • Strong organizational skill

As part of the hiring process, the Office of Human Resources will be verifying any college-level degrees conferred to the selected candidate. Additionally, any licensure required for the position will be verified. Information provided as part of the hiring process is subject to the Massachusetts Public Record Law and may be published on the Commonwealth's website.

  • Education, licensure and certifications will be verified in accordance with the Human Resources Division's Hiring Guidelines.

  • Education and license/certification information provided by the selected candidate(s) is subject to the Massachusetts Public Records Law and may be published on the Commonwealth's website.

For questions, please contact the CYF Office of Human Resources at 1-800-510-4122 and select option #2.

A criminal background check will be completed on the recommended candidate as required by the regulations set forth by the Executive Office of Health and Human Services prior to the candidate being hired. For more information, please visit http://www.mass.gov/hhs/cori and click on "Information for Job Applicants".

First consideration will be given to those applicants that apply within the first 14 days.

Applicants must have at least (A) five years of full-time, or equivalent part-time, professional, administrative, supervisory or managerial experience in business administration, business management, public administration, financial management, or professional experience in a particular specialty (i.e. scientific, professional, or technical), and (B) of which three years must have been in a supervisory or managerial capacity, or (C) any equivalent combination of the required experience and the substitutions below.

Incumbents may be required to have a current and valid motor vehicle driver's license at a class level specific to assignment.

Substitutions:

I. A Bachelor's or higher degree with a major in business administration, business management, public administration, financial management, or degree related directly to the specialty may be substituted for one year of the required (A) experience.

II. A Graduate or higher degree with a major in business administration, business management, public administration, financial management, or degree related directly to the specialty may be substituted for two years of the required (A) experience.

An Equal Opportunity/Affirmative Action Employer. Females, minorities, veterans, and persons with disabilities are strongly encouraged to apply.


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Regional Administrative Coordinator - Boston Regional

State Of Massachusetts