Regional Administrative Assistant - MAC Cosmetics

MAC Cosmetics Orange , CA 92856

Posted 8 months ago

Job Description

We are seeking a Regional Administrative Assistant - MAC Cosmetics to join our team! You will perform clerical and administrative functions in order to drive company success.

PRINCIPLE ACCOUNTABILITIES:

  • Responsible for Coordinating the activities for the Regional Sales Offices and Training Centers; to include main point of contact with property management relating to building/office issues, main contact with local vendors for set-up and maintenance of office needs such as power, telecom, alarm, water deliveries, etc., maintaining all office equipment including contact with corporate IS team to trouble shoot network problems and ordering of all supplies for Regional Sales Office.
  • Organizes work flow for the Region and Field Executive Directors (FEDS) to ensure efficient and timely completion of assignments and follow-up for the entire FED Region. Assists Field Executive Directors (FEDS) with management of direct reports including follow-up on outstanding tasks, managing vacation schedules and other projects as assigned.
  • Works closely with the FED, Managers of Retail Sales & Operations (MRSOs), Regional Manager of Artist Training & Development (RMAT)and RegionalTrainers to ensure proper and timely completion of reporting and assigned tasks for the region. Initiate contact and follow-up with stores to coordinate.
  • Manages correspondence and composes own communication and reports in areas of assigned responsibility as directed by the FED.
  • Ability to communicate and maintain solid working relationships with senior management and within internal departments.
  • Maintains appointment schedule; makes travel and hotel arrangements for FED and regional team.
  • Organizes regional meetings including, but not limited to, flight arrival/departure schedules for attendees, hotel accommodations, catering arrangements, meeting preparation, and maintains an operational business center during meeting.
  • Assists FEDS with personal requirements as needed.
  • Coordinate all necessary paperwork and data collection for the region as to minimize paper work or data needed from the MROs as requested from internal departments.
  • Process all Regional/Store invoices through SAP Direct Entry, and SRM systems in line with Corporate policy.

POSITION REQUIREMENT:

Education:

College or University degree required.

Job-Related

Skills:

Strong attention to detail, problem solving and time management skills.

Ability to maintain confidentiality at all times.

Excellent administrative, written and verbal skills.

Job-Related Experience:

3 years previous work experience preferably in an international/corporate environment having supported Executive Management.

Computer

Skills:

Excellent: Microsoft Word, Excel, PowerPoint, Outlook.

Company Description

WHO WE ARE:
M.A.C is the world's leading professional makeup authority because of our unrivaled expertise in makeup ARTISTRY.
M.A.C celebrates diversity and INDIVIDUALITY. At M.A.C we are for All Ages, All Races, All Genders.
M.A.C is a proud COMMUNITY of professional makeup artists working together to bring our vision to life.
M.A.C is at the forefront of fashion TRENDSETTING, collaborating with leading talents from fashion, art, and popular culture. Our Artists create trends backstage at fashion weeks around the world.
M.A.C believes in SOCIAL RESPONSIBILITY, with initiatives such as VIVA GLAM and the M.A.C AIDS Fund at the heart and soul of our unique culture.
See if you are a match!

See how well your resume matches up to this job - upload your resume now.

Find your dream job anywhere
with the LiveCareer app.
Download the
LiveCareer app and find
your dream job anywhere
lc_ad

Boost your job search productivity with our
free Chrome Extension!

lc_apply_tool GET EXTENSION

Similar Jobs

Want to see jobs matched to your resume? Upload One Now! Remove
Administrative Assistant

Western Dental

Posted 4 days ago

VIEW JOBS 12/13/2018 12:00:00 AM 2019-03-13T00:00 The qualified candidate for this position will take a lead role in administrative and clerical projects involving PRC. The candidate will also be responsible for ensuring the Peer Review Committee receives complete information for each dentist referred for review, held responsible for telephonic and written communication with company owned and contracted dental offices, and prepares meeting agenda for each committee meeting. * Runs ongoing PRC reports. * Data entry of PRC worksheet data. * Create and maintain PRC meeting minutes. * Prepares and sends letters to dentists regarding the PRC findings. * Various clerical duties. Necessary Skill Sets * Intermediate knowledge of Microsoft Office (Word and Excel). * Strong verbal and written communication skills. * Strong organizational skills. * Strong data entry accuracy. * Ability to effectively work both independently and within a team. * Analytical skills. Requirements Requirements: * 1 year in quality management or related experience. * Computer, typing, and data entry skills. Western Dental Orange CA

Regional Administrative Assistant - MAC Cosmetics

MAC Cosmetics