Regional Administrative Assistant

American Residential Services North Charleston , SC 29418

Posted 4 weeks ago


Provides administrative support to all office management and sales staff. Organizes and manages processes and maintain documentation in support of the operation.


Support to include typing proposals and correspondence, sending faxes, arranging meeting times and locations and preparing reports. Answers and screens incoming telephone calls and communicates with customers, vendors and departmental personnel via telephone, email, and written correspondence to answer inquiries and provide information.

Conducts subject research and assembles materials from files and records as necessary to complete special projects and/or report assignments. Maintains various operations statistics for reporting to include advertising, sales, job cost, call tracking and budget. Matches payable invoices with checks for mailing.

Prepares and delivers Certificates of Insurance and W-9 forms to requesting customers. Prepares and submits purchase orders for marketing purchases. Updates and generates regular reports.

Maintains petty cash. Opens and distributes mail. May schedule appointments for vehicle repair/servicing and distribute gas cards.

May process and balance credit card accounts. May assist in entering payroll information and reconciling payroll reports.

May file auto and general liability claims, coordinate processes and provide follow-up.


HS diploma, or GED equivalent, is required. An Associate's degree in business administration or other administrative training is desired.

Related experience and/or advanced training or any equivalent combination of education and experience may be substituted. Must be computer literate with knowledge of Microsoft Office.

ARS-Rescue Rooter is an Equal Opportunity Employer AA/EOE/M/F/V/D. In compliance with the Americans with Disabilities Act, ARS-Rescue Rooter may provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.

icon no score

See how you match
to the job

Find your dream job anywhere
with the LiveCareer app.
Mobile App Icon
Download the
LiveCareer app and find
your dream job anywhere
App Store Icon Google Play Icon

Boost your job search productivity with our
free Chrome Extension!

lc_apply_tool GET EXTENSION

Similar Jobs

Want to see jobs matched to your resume? Upload One Now! Remove
Administrative Assistant


Posted 2 months ago

VIEW JOBS 10/7/2020 12:00:00 AM 2021-01-05T00:00 RESTORING MORE THAN PROPERTY Flooding. Fires. Windstorms. Hundreds of thousands of clients rely on BELFOR Property Restoration each year to rebuild their lives, homes, and businesses. We're Restoring More Than Property. With BELFOR specialists in every major metropolitan area in the USA ready to respond 24/7/365, we provide the fastest, highest quality service that's unmatched in the industry. The right response team can mean the difference between recovery and total loss. In the midst of chaos, you need an experienced company with a proven track record and solid relationships with leading insurance providers. BELFOR is looking for qualified candidates for the following position. BELFOR team members are a unique breed, committed to restoring not only property, but restoring lives for those affected by disasters, large or small. This position is responsible administrative functions in a field office environment. Qualified candidates will be required to handle incoming mail and phone calls, directing them to the appropriate responsible party. Candidates will be additionally responsible for Accounts Payable, Accounts Receivable, Job Cost Review, and Payroll review as required. Responsibilities * Maintaining an organized workspace to ensure all incoming and outgoing communication is representative of BELFOR Practices, Processes and Standards * Timely creation of new jobs in JD Edwards as required * Organizing and maintaining an up to date job file for Estimator/General Manager Review * Using JD Edwards and BCS to maintain vendor list * Ensure compliance with vendor requirements * Monthly Reconciliation of AP statements * Customer file maintenance; digital database and physical file system * Attend BELFOR sponsored operations and safety training courses as required * Managing the front desk functions as they relate to phone calls, visitors and mail distribution * Accounts Payable: sorting, matching, and scanning invoices and check requests * Accounts Receivable: receiving payments from customers and depositing funds to appropriate account(s) * Comprehensive understanding of customer service, principles and practices * Work under time constraints to meet specific timelines * Attention to detail and keen sense of safeguarding other people's property and information Disclaimer The statements herein are intended to describe the general nature and level of work being performed by employees, and are not to be construed as an exhaustive list of responsibilities, duties and skills required of personnel so classified. Belfor North Charleston SC

Regional Administrative Assistant

American Residential Services