Referrals Specialist-Pace Program (Murrieta)

About us

Community health is about more than just vaccines and checkups. It's about giving people the resources they need to live their best lives. At Neighborhood, this is our vision. A community where everyone is healthy and happy. We're with you every step of the way, with the care you need for each of life's chapters. At Neighborhood, we are Better Together.

As a private, non-profit 501(C) (3) community health organization, we serve over 350k medical, dental, and behavioral health visits from more than 77k people annually. We do this in pursuit of our mission to improve the health and happiness of the communities we serve by providing quality care to all, regardless of situation or circumstance.

We have been doing this since 1969 and it is our employees that make this mission a reality. Regardless of the role, our team focuses on being compassionate, having integrity, being professional, always collaborating, and consistently going above and beyond. If that sounds like an organization you want to be a part of, we would love to have you.

ROLE OVERVIEW and PURPOSE

The Referrals Specialist will coordinate all referrals and follow-up care for PACE participants. The specialist is also responsible for receiving, processing, scheduling, and following up on all medical referral requests, including in-house and outside referrals for diagnostic testing, medical specialists, or other providers.

RESPONSIBILITIES

Direct Patient Care:

• Serves as the main point of contact for providers and clinic staff regarding referrals, authorizations, and appointment scheduling

• Prepares, processes, and completes referrals accurately and in a timely manner, including urgent and stat referrals for assigned PACE location

• Arranges transportation for participants to medical appointments at Neighborhood and other organizations, including escort coordination

• Communicates referral details and appointment information/instructions to participants and their families

• Tracks referrals in the designated logs and/or electronically via electronic medical records (EMR)

• Follows up on submitted authorization requests and maintains consistent status updates via EMR

• Monitors and reports on statuses of authorization requests; escalates issues as necessary until fully resolved and referral loop is closed

• Completes surgery scheduling with proper CPT codes and all needed follow ups, including pre and post order management, labs, EKG, images, etc.

• Manages needs for re-authorization across all clients and payors by working with clinical teams to ensure timeliness re-authorization ahead of expiry to avoid lapses in authorization or delays in patient care

• Reviews consultation reports for needed follow up requests and works with providers to ensure timely processing of all follow ups

• Works with the health information department to ensure timely retrieval of consultation reports

• Reschedules missed appointments and notifies the provider according to no show policies

• Arranges the retrieval of CD images and provides to medical specialist to ensure appointment are kept and completed

• Submits retro-authorizations and distinguishes between primary care and internal specialty visits

• Documents all actions taken in the participant medical record in accordance with current Clinic, DHCS and CMS regulations/guidelines

• Advocates and discusses with participants all aspects of the referral process as needed or requested by the treating provider

• Screens and answers related referral calls by telephone, text message, patient portal, and/or by mail

• Acts as a liaison between participant, clinic/providers, specialty care providers, hospitals, and other community resources

Provider & Team Support:

• Obtains referrals and authorizations from providers in timely manner

• Communicates referrals and authorizations information and pertinent medical information to the specialty provider

• Participates in scheduled department meetings

• Shares accountability for overall participant health outcomes, working in coordination with care teams

Customer Relations:

• Maintains a professional working relationship with all levels of staff, clients, and the public

• Cooperates, as part of a team, in accomplishing department goals and objectives

• Maintains positive relationships with all participants, prospective participants, clinical staff, prospective employees, fellow co-workers and referral sources

EDUCATION/EXPERIENCE

• High school diploma/GED required

• One year clinical or healthcare experience required

• Experience with referral authorization and data processing preferred

• One year experience working with frail and elderly populations preferred

• Bilingual (English/Spanish) required

• Valid BLS (Basic Life Support) certification is required

ADDITIONAL QUALIFICATIONS (Knowledge, Skills and Abilities)

• Excellent verbal and written communication skills, including superior composition, typing and proofreading skills

• Ability to interpret a variety of instructions in written, oral, diagram, or schedule form

• Knowledgeable about and experience with current procedural terms (CPT), international classification of diseases (ICD-10), and medical terminology

• Ability to successfully manage multiple tasks simultaneously

• Excellent planning and organizational ability

• Ability to work as part of a team as well as independently

• Ability to work with highly confidential information in a professional and ethical manner

Physical Requirements

• Ability to lift/carry 10 lbs/weight

• Ability to stand for long periods of time

COMPLIANCE (Safety & HIPPA)

• Follows all safety procedures as outlined in Neighborhood Healthcare's Illness and Injury Prevention Plan (IIPP) and report any injuries and/or unsafe conditions immediately

• Maintains current knowledge of policies and procedures as they relate to safe work practices

• Follows all safety procedures and report unsafe conditions

• Uses appropriate body mechanics to ensure an injury free environment

• Familiarity with location of nearest fire extinguisher and emergency exits

• Follows all infection control procedures including blood-borne pathogen protocols

• Maintains privacy of all patients, employee and volunteer information and access such information only on a need-to-know basis for business purposes

• Complies with all regulations regarding corporate integrity and security obligations

• Reports all behavior and/or activity that are unethical, fraudulent, or unlawful

Neighborhood Healthcare offers a generous benefit plan that includes: Partially company paid Medical, Dental, and Vision Plans. Two plus weeks of vacation, Nine Holidays including two Floating Holidays of your choosing, Sick/Personal time, Volunteer Time Off (VTO), 403b Retirement plan (similar to a 401k), optional Health and Wellness events, and much more!

Pay range: $21.96 - $26.85 per hour, depending on experience.