Recruitment And Retention Specialists (2 Full-Time Opportunities)

Seattle Colleges is looking to hire two Recruitment and Retention Specialists in our Human Resources department.

Salary Range for this position is $67,296.00 to $88,404.00 annually.

Opportunity is open until filled, first review of materials will begin July 10, 2024.

Position Summary

Under the supervision of the Director of Diversity Recruitment and Retention, the Recruitment and Retention Specialist will be responsible for delivering all facets of recruiting success throughout Seattle Colleges District (SCD). Responsible for the full talent acquisition cycle and will work closely with the search committees, hiring authorities, and HR Business Partners (HRBP) advising best practices and providing support for all recruitment needs. The role is the subject matter expert on the technical activities involved in the search process including but not limited to: job posting, candidate screening, interview question formulation, and all other search and interview processes in alignment with the SCD mission and values. The role plans, develops and implements creative and pro-active recruitment and staffing strategies with special emphasis on attracting well-qualified and diverse applicant pools, timeliness, and cost effectiveness. This role consults with hiring managers on all aspects of talent acquisition from recruitment strategy, candidate selection, to recommendations.

Serve as a skilled, experienced, human resource consultant performing professional, human resource duties. Responsible for resolving complex or difficult human resource issues; prioritizing and managing issues within designated area of responsibility. Plans and carries out work independently and with minimum supervision, utilizing knowledge of laws, policies and regulations. This role maintains and ensures a confidential environment at all times.

As a member of the SCD Human Resources team, this role contributes to and supports the vibrant workforce diversity, cultural inclusiveness, and employment equity that are deeply rooted in Seattle Colleges¿ mission.

This position is full-time, working 40 hours per week, Monday through Friday, 8am to 5pm. This position has a hybrid work modality, working a mix of in-person and remote.

This position is governed by a collective bargaining agreement with representation by WFSE.

About Us

We are a district of three distinct colleges¿North Seattle College, Seattle Central College, and South Seattle College¿and five specialty training centers. Which makes us the largest and most diverse community college district in the state of Washington, we are leaders in change and innovation.

Seattle Colleges is committed to recruiting dedicated faculty and employees who together create a welcoming academic climate that reflects the diverse backgrounds of our community, including ethnicity, national origin, religion, race, gender, gender identity, age, status as a veteran or disabled veteran, disability, political status, and sexual orientation.

As a Seattle Colleges employee, you will gain access to a great benefits package including:

• Competitive Pay Rates

• Promotional Opportunities

• Great Medical, Dental, and Retirement plans

• Paid Sick and Vacation Leave

• Transportation benefits

• Tuition Waivers

• PEBB Wellness Plan

• Washington State Employee Assistance Programs (EAP)

• Union membership

Seattle Colleges staff and faculty also enjoy professional development opportunities and enrichment experiences in areas of their choice, including committee, workgroup, and affinity group opportunities.

Application Procedures:

• Attached current Resume

• Attached cover letter addressing how your background intersects with the job

Required application materials must be completed and submitted online

Notice to Applicants:

Please note that Seattle Colleges has moved to holding interviews virtually using video conference options such as Zoom or Teams. As such, if you are selected for an interview, please be prepared to hold your interview virtually.

Applicants must be currently authorized to work in the United States on a full-time basis. The employer will not sponsor applicants for work visas.

What you will be working on:

Recruitment and Outreach

• Develop and implement innovative sourcing strategies and measures to attract and develop diverse pools of applicants for current and future openings.

• Participate in career fairs, and recruitment events.

• Manage recruitment processes. Work with departments to prepare and/or revise job postings to identify position requirements for posting; review position management, verify approvals, post positions, conduct screening, certify and close recruitments upon completion of selection process. Refer to HRBPs for guidance on complex and non-routine recruitment standards.

• Review of job descriptions including duties, qualifications, and skills to create appropriate recruitment strategies to ensure a diverse applicant pool. Answer inquiries from management, employees and applicants on recruitment processes and procedures. Assist in the collection, verification, analysis and reporting of human resource information. Post and review written job advertising in various media.

• Develop collaborative partnerships with public agencies and private organizations.

• Develop and maintain marketing materials for outreach.

• Develop and maintain effective working relationships with hiring authorities and search committees. Provide training to managers and supervisors on the candidate review and interview processes, procedures and legal requirements with an emphasis on equity, diversity, and inclusion.

• Serve as point of contact and coordinator for online recruitment processes for employees.

• Develop and maintain an understanding of the SCD talent needs and utilize strategies to decrease time to fill/hire.

• Act as designated application tracking system (ATS) expert - Development, implementation, and maintenance of ATS system. Identify areas of opportunity to improve existing ATS system processes, functionality, and workflow, and maximize technological capabilities to reduce manual processes and to improve data management and efficiency. Maintain and develop custom reports to meet the requirements of HR management and staff. Ensure accuracy and completeness of data and various support tools. Train and provide troubleshooting tips to other HR members on features and functionality of ATS systems and applications as needed.

• Develop and execute strategies to effectively manage the candidate relationship throughout the search process.

• Manage and drive the structured interview process to ensure consistency across search committees.

• Develop and/or provide training on relevant aspects of the search process for all assigned search committees.

• As directed, review and screen applications and refer applicants to screening committee and hiring manager. Identify and contact qualified candidates for specified job openings if needed.

• Stay abreast of current developments and trends in the recruiting and talent acquisition field.

• Monitor and ensure compliance with the College, State and Federal regulations in all recruitment functions. Utilize EEO/AA regulations in recruitment processes. Interpret regulations and provide guidance to department and college HR representatives on relevant regulations.

• Ensure effective recruiting records retention in alignment with State and Federal law internal.

• Coordinate and oversee the daily administration of the Seattle Colleges Background Check (BGC) program. Train, assign and provide expertise in preparing and submitting BGC information, department and applicant communications and interpreting BGC results. Ensure College compliance with appropriate rules and regulations including: SCD policies and procedures, RCW 43.43.830-836 and the Fair Credit Reporting Act (FCRA). Assist with the creation and implementation of BGC policies and procedures.

Onboarding

• Interface and partner with HR staff for effective onboarding process for new employees.

• Partner with HR staff to effectively communicate On-boarding procedures, details, and status to candidates and hiring managers.

Employee Retention

• Collaborates with diverse cross-functional teams to identify and implement regular enhancements to retention programs as part of continuous improvement efforts to drive organizational excellence.

• Coordinate key employee retention programs, which may include performance management and employee recognition programs.

• Consult with leadership to develop and implement new initiatives and programs aimed at ensuring a positive employee experience in support of SCD¿s talent strategy.

• Create and deploy audience specific communication and education on retention programs to promote positive outcomes.

• Use data to identify and analyze operational challenges related to the employee base and to develop retention solutions consistent with business realities.

• Create an analytical framework to measure success of employee retention projects and initiatives.

Special Projects

• As directed, organize and support special programs and projects as assigned. Monitor programs/projects as they relate to departmental goals. Collaborate on various problem solving; research issues and special problems and recommend solutions.

• As directed, research information, compile statistics, gather, and compute and analyze various data; prepare special reports, summary or reply to inquiries. Research and help implement ¿best practices¿. Research and prepare background information for presentations, articles, and publications; obtain and provide specific information, research various issues, special problems, recommend solutions, coordinate and assist with policy matters.

What you bring as a candidate: (Any Equivalent Combination of Knowledge, Skills, Abilities, Education and Experience)

• Two (2) or more years of professional-level human resource experience, including experience in recruitment / talent acquisition.

• Demonstrated experience working with applicant tracking systems, payroll systems, and/or HRIS systems, including demonstrated proficiency in the use of computers and software applications.

• Demonstrated effective oral and written communication skills, including consultative skills with the ability to understand the needs and urgency of customer base. Ability to interact with large groups and individuals at all work levels.

• Demonstrated accuracy and attention to detail.

• Demonstrated ability and commitment to maintaining a high level of confidentiality.

• Demonstrated knowledge of broad concepts, policies and procedures related to human resources.

• Demonstrated ability to adapt and change in a fast-paced environment.

• Demonstrated ability to work effectively as an individual contributor and as part of a team in a diverse workplace and community environment.

• Demonstrated commitment to fostering diversity, equity, and inclusion.

• Demonstrated ability to develop positive relationships with interested parties, hiring authorities, and prospective applicants.

• Demonstrated experience interpreting and applying laws, rules, policies, and procedures.

• Demonstrated success in fostering internal and external community relationships.

• Demonstrated effective customer service skills.

• Flexibility of schedule and willingness to work select evenings and/or weekends.

Physical Demands and Disability Accommodation

Persons with disabilities have the right to reasonable accommodation in all aspects of employment with Seattle Colleges. This includes, but is not limited to, recruitment, application, interviewing, hiring, training, termination, conditions of employment, and any other employer-supported activities. Applicants requesting accommodation should contact Human Resources.

Seattle Colleges follows the Americans with Disabilities Act (ADA) and provides the following information as a guideline for applicants:

• Ability to operate office equipment, receive and interpret data, and prepare various materials

• Ability to exchange information with supervisor, lead, co-workers, and students

• Ability to provide 1:1 support, present to small groups, and work at a computer exercising repetitive hand motion

• Work is performed primarily in office settings with frequent interruptions and encounters noises typical of these settings

Notice of Non-Discrimination Statement

Seattle Colleges is committed to the concept and practice of equal opportunity for all its students, employees, and applicants in education, employment, services and contracts, and does not discriminate on the basis of race or ethnicity, color, age, national origin, religion, creed, marital status, sex, pregnancy, gender, gender identity, sexual orientation, status as an honorably discharged veteran or disabled veteran or military status, political affiliation or belief, citizenship/status as a lawfully admitted immigrant authorized to work in the United States, or presence of any physical, sensory, or mental disability. In addition, reasonable accommodation will be made for known physical or mental limitations for all otherwise qualified persons with disabilities. Further, the Seattle Colleges is committed to ensure that all employees and students work and learn in an environment that fosters mutual respect and professionalism, free from all forms of ¿bullying¿ behaviors, including ¿cyberbullying.¿

Inquiries regarding compliance and/or grievance procedures may be directed to the Director of Compliance.

Background Check Statement

Prior to a new hire, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant¿s suitability and competence to perform in the position. In addition to the background check, candidates will complete Sexual Misconduct Disclosure Form WA HB 2327 as required.