Recruitment And Operations Specialist

College Possible Omaha , NE 68102

Posted 4 weeks ago

College Possible is a growing nonprofit coaching students from low-income backgrounds to and through college to break the cycle of poverty and empower the next generation of leaders. Our model has earned national recognition: the inaugural Evergreen National Education Award recognized our leadership in increasing access to and success in college for students from low-income backgrounds. It also earns top-of-field results: a 2011 Harvard study found that the program more than doubles a student's chance of enrolling in a four-year college, and our students are four times more likely to become college graduates than their low-income peers. College Possible has a budget of $22 million, more than 130 full-time employees and more than 270 AmeriCorps and VISTA service members. During the 2018-19 school year, we will reach an estimated 25,000 students in all 50 states, at more than 90 partner high schools and at more than 350 colleges.

College Possible's growth and scaling strategy Catalyze holds the potential to reach tens to hundreds of thousands more low-income college students over the next decade. Through its Catalyze initiative, College Possible will build the capacity of colleges and universities to adopt and integrate its proven coaching model into their infrastructure to better support every low-income student on partner campuses. College Possible will train and support its post-secondary partners in hiring and managing near-peer coaches, thus leveraging high-quality existing staff to implement the College Possible model.

College Possible is committed to equity, diversity and inclusion, and seeks to build a diverse workforce to create impact in partnership with the communities we serve. We welcome a diverse pool of qualified applicants. For each of its positions, College Possible is mindful about what best serves our students, and seeks to hire staff with relevant experience, skills and aptitude, and a commitment to the power of education.

Headquartered in Saint Paul, Minnesota, College Possible also operates in Philadelphia, PA; Chicago, IL; Milwaukee, WI; Omaha, NE; and Portland, OR; and has Catalyze partnerships in Minnesota, Iowa and Ohio. We're joining forces with colleges to achieve a transformational impact: by 2021, we will partner with 400 colleges to reach 50,000 students.

To learn more, visit

Position Summary

The Recruitment and Operations Specialist is responsible for leading AmeriCorps recruitment for the Omaha site. This position works closely with the National office Human Resources Manager to facilitate the recruitment process and to coordinate the project management and logistics from candidate outreach through hiring. Additionally, the Recruitment and Operations Specialist supports the day-to-day operations of the site including bookkeeping, human resources, office management/purchasing, information technology, and project management.


  • Coordinate AmeriCorps Member Recruitment Activities: Coordinate recruitment activities and processes in the Omaha office year round including rollouts of processes and materials to the full team, training, logistics, etc.; Coordinate current AmeriCorps member activities (class raps, social media blitzes, campus blitzes, recruitment mailing campaigns, etc.); Coordinate full-time staff recruitment activities (staffing career fairs, campus blitzes, information/tabling sessions, etc.); Recruit/manage campus recruitment associate(s); Work closely with program team to cultivate and recruit current College Possible students.

  • Build Recruiting Relationships with Colleges and Universities: A critical function of this role is to build strong, sustainable relationships with key partners on college and university campuses. This includes regular visits to/communication with career and multi-cultural centers; Maintaining and developing the relationships with those key offices & refreshing their materials regularly (posters, flyers, quarter sheets, etc.); Hosting information/tabling sessions; Participating and arranging career exploration days, on-campus interviews, panels, etc.; Also build relationships with key academic departments (e.g. education and nonprofit management programs; Present to classes; Regularly post materials (posters, flyers, quarter sheets) in these department buildings; Build long-term relationships with a wide variety of student groups especially those focused on education, culture and diversity; Present at student group meetings, meet with group presidents/chairs regularly; Host site visits for student group leadership/members; Provide groups with materials and templates for recruitment. Post positions on websites-update Careerlink.

  • Facilitate Application Support and Review: Monitor application submissions and assist applicants who are experiencing difficulty completing an application; Host application assistance workshops; Conduct outreach to candidates who have started, but not completed, and applications; Train full-time staff as needed in application review and scoring; Coordinate the dispersal of applications for review by the College Possible team; Review and score applications; Manage the site process for compiling and sorting reviewed and scored applications. Update candidate spreadsheets and applicant website.

  • Coordinate AmeriCorps Member Interview Process: Coordinate the process for interviewing AmeriCorps member candidates from the invite to interview through the final scoring and compiling of interviewed candidates; Coordinate interview offers, RSVPS and scheduling; Manage interview preparation (create agendas, coordinate full-time staff schedules, create and update materials, etc.); Lead on logistics day of (welcome, flow, wrap-up, candidate review/scoring preparation).

  • Coordinate AmeriCorps Member Offer Process: Organize materials for reviewing fully interviewed and scored applicants; Coordinate full-time staff schedules for offer deliberation meetings; Manage materials and information to ensure the team has all information needed to make hiring decisions; Work with the National office to finalize offer recommendations; Make offers (in conjunction with program team as needed).

  • Assist with AmeriCorps Focused Events: Working with the Manager of Administration and Engagement, assist with the coordination of AmeriCorps focused events including annual orientation "Kick-Off" event and mid-year retreat for members.

  • Serve as site lead on Operations: Serve as the lead for all technology needs for the site. Work with the national office and executive director to track and monitor expenses as well as build annual expense budget for site. Coordinate all purchasing, receiving, and vendor relations for the site. Assist with computer/technical equipment and provide support for troubleshooting problems. Coordinate all site office functions and maintenance needs. Maintain all office equipment in proper working order, placing service calls as needed to ensure minimal disruption in operations. Manage reception duties for the site ensuring that all calls and visitors are addressed in a prompt, professional and courteous manner. Coordinate calendars for internal conference rooms and serve as point person for reserving building conference rooms. Coordinate all purchasing and receiving for the site in keeping with organizational policies. Monitor, maintain and order office furniture and office supplies and equipment necessary for day-to-day use. Be responsible for the general presentation of the office.

  • Serve as site lead on Human Resources: Work with the national office to coordinate all human resource functions. Serve as the local human resource contact for the Omaha staff with responsibility for maintaining personnel files and fielding questions and concerns regarding benefits, reimbursements and taxes. Assist site leaders with the maintenance of files and time tracking. Ensure documentation relating to Service Corps member performance and other experiences relating to their term of service is appropriately documented and filed.

  • Support and Train AmeriCorps Members: Assist AmeriCorps members with program event and workshop planning, including logistics and problem-solving. Provide support in the development and implementation of an AmeriCorps training calendar; help prepare and evaluate trainings for AmeriCorps members, and summarize all information for future reference. Ensure compliance with AmeriCorps reporting and management requirements. Assist program leadership team in the planning of orientation, trainings and events.

Professional Requirements (Skills & Qualifications)

In addition to the requirements below, College Possible staff and service members are expected to demonstrate the Idealistic Leader traits of Strive to be Delightful, Energize those in your Presence, Keep Your Eyes on the Prize, Challenge Cynicism, Practice Empathy, Learn to be Grateful and Have Fun, as expressed in our organizational value statement and have a significant commitment to the mission of helping low-income students earn admission to college and persist toward degree completion.

Education and Experience:

  • Bachelor's degree in related field.

  • A minimum of one year of dedicated recruitment experience required; college recruitment experience strongly preferred;

  • Demonstrated success in recruiting diverse applicant pools highly desired;

  • Demonstrated ability to get work done through others;

  • Self-starter with the ability to take initiative and prioritize multiple projects and deadlines; simultaneously in a fast-paced environment.

  • Experience with budgeting software preferred.

Computer/Software Skills:

  • Strong computer skills, including demonstrated proficiency in Microsoft Office products.
Other Skills, Abilities and

  • Excellent written and verbal communication skills;

  • Problem solver; flexible and adapts easily to change;

  • Self-starter with the ability to prioritize multiple projects and deadlines simultaneously;

  • Thrive in a fast-paced environment;

  • Ability to identify areas where organization's administrative effectiveness can be improved and take action;

  • Strives to be "solution-focused" rather than "problem-focused" and presents recommendations that best meet the needs of the organization and stakeholders;

  • Must be willing and able to work occasional evenings and weekends;

  • Must have transportation to travel to community partner locations in the metro area and some in greater Nebraska and Iowa.

  • Must have a commitment diversity, inclusion and/or equity in the workplace.

  • Other duties as assigned or required

College Possible is proud to be an Equal Employment Opportunity and Affirmative Action employer. We do not discriminate based upon race, color, religion, national origin, ancestry, age, marital status, status regarding public assistance, sex, gender identity, sexual orientation, disability, pregnancy, military or veteran status, or any other legally prohibited classification as provided by law.

If you need assistance or an accommodation due to a disability, you may contact us at or you may call Human Resources at 651-288-9455.

To Apply Please apply at: Include a resume and cover letter.

icon no score

See how you match
to the job

Find your dream job anywhere
with the LiveCareer app.
Mobile App Icon
Download the
LiveCareer app and find
your dream job anywhere
App Store Icon Google Play Icon

Boost your job search productivity with our
free Chrome Extension!

lc_apply_tool GET EXTENSION

Similar Jobs

Want to see jobs matched to your resume? Upload One Now! Remove
VP Medical Operations

Catholic Health Initiative

Posted Yesterday

VIEW JOBS 7/21/2019 12:00:00 AM 2019-10-19T00:00 Position Type: Regular Scheduled Hours per 2 week Pay Period: 60 Primary Location: NE > OMAHA > SERVICE CENTER-SOUTH BLDG CUMC-Bergan Mercy - Cardiovascular Institute CHI Health is a regional health network with a unified mission: nurturing the healing ministry of the Church while creating healthier communities. Headquartered in Omaha, the combined organization consists of 15 hospitals, two stand-alone behavioral health facilities and more than 150 employed physician practice locations in Nebraska and southwestern Iowa. More than 12,000 employees comprise the workforce of this network that includes 2,820 licensed beds and serves as the primary teaching partner of Creighton University's health sciences schools. In fiscal year 2014, the organization provided a combined $149.3 million in quantified community benefit including services for the poor, free clinics, education and research. With locations stretching from Kearney, Neb. to Missouri Valley, Iowa, the health network is the largest in Nebraska and serves residents of Nebraska and southwest Iowa. For more information, visit online at The Chief Medical Officer (CMO) will provide the clinical, operational, strategic, and cultural leadership necessary to deliver care that is high-value (cost, quality, and patient experience) across the continuum of care, while also improving the health status of the populations we serve. The Chief Medical Officer will achieve this through the implementation of key strategic and operational initiatives that move the organization through work that involves maximizing clinical operations and developing risk capability, in a manner that is collaborative and consistent with the mission, vision, and values of Catholic Health Initiatives. Key Responsibilities Improve Value through Optimizing Clinical Operations across the Continuum * <li> * The Chief Medical Officer works collaboratively to set annual expense reduction, utilization, and quality targets for identified clinical programs. * * Reviews cost, utilization, and value data regularly * * Is responsible for the identification and realization of clinical opportunities through reduction of variation in cost, quality, and resource utilization in both acute and non-acute settings * * Collaboratively develops interventions needed to improve value (both cost and quality) by coordinating activities of physician enterprise, service line, and CIN functions * * Collects and shares data on resource utilization and length-of-stay, and works with groups to implement plans for improvement * * Works closely with care management and utilization management- * * Works collaboratively to set specific annual expense and quality goals for clinical programs and services * * Serves as a member of the ministry administrative leadership team, participating, sponsoring and leading administrative projects * * Demonstrates dyad leadership with the VP, Patient Care Services/CNE to guide the clinical operations of the ministry * * Develop & Enhance Physician Leadership and Alignment * <li> * The Chief Medical Officer will recruit, develop, align, and mobilize physician leaders around successfully achieving clinical, operational, and strategic priorities for the organization. * * Advises medical directors and medical staff leaders (Chief of Staff, Department Chairs) on matters of physician performance and behavior * * Partners with and supports physicians regardless of employment or contracted status through the incorporation of quality, safety, collegiality, and mission-based elements * * Manages medical director performance by establishing clear job descriptions and goals, and through development and mentoring * * Identifies, recruits, and develops high-potential physician leaders, and in succession-planning initiatives * * Responsibility for medical director / leader of medical education * * Manages appropriate physician contracts * * Establish Effective Medical Affairs Function to Support Physician Performance Management * <li> * The Chief Medical Officer advises and counsels the Chief of Staff and medical staff leaders in fulfilling the roles and responsibilities of the medical staff. * * Ensures that adequate systems and processes are in place for the medical staff to effectively conduct peer review and credentialing activities * * Provides guidance for departments in establishing and monitoring appropriate clinical parameters * * Has matrix responsibilities for the medical staff office. * * Integrates the efforts of the private medical staff with those of new physician leadership structures in the organization * * Advises and facilitates major physician-physician, physician-patient, physician-staff, and interdepartmental concerns, when escalated beyond the departmental level * * Serves as a liaison to the medical staff for the administrative team * * Enhance Quality, Safety, & Patient Experience * <li> * The Chief Medical Officer collaborates with other clinical leaders to optimize quality, safety, and patient experience for the organization. * * Takes the lead role in setting annual quality targets which support system-wide targets and metrics * * Manages quality, safety, and risk in close collaboration with other key departments * * Ensures adequate structures exist for oversight of quality and improvement activities * * Reports system performance in quality and safety to Community Board and network patient safety and quality committee * * Serves as the executive leader for SafetyFirst and other safety initiatives * * Has supervisory responsibilities for the director of performance improvement * * Ensures compliance with regulatory and accreditation-related requirements (CMS, JCAHO) * * Develop a Data-Driven Approach for Managing Cost & Quality * <li> * The Chief Medical Officer supports the development and implementation of electronic tools necessary for a data-driven approach to managing cost and quality across the continuum. * * Facilitates coordination of activities related to CPOE, EHR, and analytics * * Establishes a data-driven approach to manage cost and quality through the creation of accountability structures across the continuum * * Aligns metrics and improvement projects with the most important organizational goals * * Assists medical directors and other physician leaders in understanding group practice patterns, data interpretation, identification of opportunities, and goal-setting * * Inform Strategy around Designing Systems of Care for Clinical Value * <li> * Plays a critical role in strategic planning for the organization. * * Aggregates clinical expertise (via clinical program leadership, medical director councils, and other groups) to assist in the prioritization of capital expenditures * * Participates in key recruitment activities * * Serves as the public relations and media interface for issues of clinical significance * * Supports clinical research * * Active member of the Campus Leadership/Administrative Team and participates in campus leadership meetings * * Minimum Qualifications REQUIRED: Active, unrestricted medical license Board certification in an ABMS recognized specialty Advanced management degree (MBA, MHA, MPH, MMM, MPP) Experience in cardiovascular services, clinical depth Additional Information * Requisition ID: 2019-R0213029 * Schedule: Part-time * Shift: Day Job * Market: CHI Health Catholic Health Initiative Omaha NE

Recruitment And Operations Specialist

College Possible