Recruitment And Admissions Coordinator - University At Albany

Job Description:

The Recruitment and Admissions Coordinator position involves developing and implementing programs and initiatives for student outreach, recruitment, and admissions for the University at Albany School of Public Health, with a focus on both undergraduate and graduate level degree programs. The coordinator assists the Assistant Dean for Admissions and Student Affairs with development and implementation of undergraduate recruitment initiatives; graduate recruitment initiatives and coordination of the graduate admissions process; supporting graduate student events; and providing programmatic support for student affairs activities.

Primary Responsibilities:

• Develop and implement on-campus, off-campus, and electronic recruitment plan, including organizing, scheduling, and attending graduate program recruitment events; coordinating and offering in person and virtual information sessions and open houses; and developing recruitment and outreach materials.

• Coordinate and offer topic-based information sessions (e.g., specific areas of concentration, degrees, funding), as well as targeted presentations to pre-health and other groups across NYS.

• Serve as primary point of contact for prospective students about academic programs and application requirements and process; respond to queries from prospective students by email, phone and in person; and engage in direct outreach to prospective graduate students from all degree programs.

• Engage in recruitment initiatives for undergraduate students; partner with undergraduate admissions to increase the visibility of the public health major to prospective students and engage in direct outreach to accepted undergraduate students.

• Support departments in the recruitment of MS, PhD and DrPH students and collaboratively develop and offer MS, PhD, and PhD program specific information sessions.

• Organize and handle logistics for graduate admissions events, including Accepted Students Days and Orientation.

• Participate in university-wide prospective student events and accepted students' days for undergraduate students.

• Centralize and manage the efficient processing and review of 500+ applications for all SPH graduate degree programs in WebAdmit and Slate, and coordinate with departments to ensure applications are reviewed in a timely manner.

• Coordinate scheduling of admissions committee meetings and process final decisions in Slate.

• Correspond with non-degree students regarding admission and registration.

• Manage the WebAdmit application system, including review of designations and set-up of system for each new application cycle.

• Monitor enrollment of graduate students from application to enrollment and provide monthly enrollment reports to Assistant Dean for Admissions and Student Affairs.

• Oversee the School's admissions and accepted students web and SharePoint pages to ensure information is current and engaging for prospective and accepted students.

• Manage event module in Slate, including creation and maintenance of event and inquiry forms with appropriate communication streams.

• Coordinate the development and implementation of a student ambassador program to assist with recruitment activities.

• Assist with logistics and implementation of commencement activities in May.

• Assist with preparation of annual student and alumni data reports, as needed.

• Perform other admissions, recruitment and student affairs related tasks as assigned by the Assistant Dean for Admissions and Student Affairs.

• Some travel and evenings/weekends required.

Requirements:

Minimum Qualifications:

• Bachelor's degree from a college or university accredited by a US Department of Education or internationally recognized accrediting organization.

• 1-3 years of experience in admissions, sales, customer service, advising, counseling or related field.

• Experience with MS Word, Excel, Outlook, PPT; and comfort with learning new software and programs.

• Experience must include demonstration of attention to detail, strong written/oral communication, and interpersonal skills, as well as the ability to work individually and in a team setting.

• Excellent organizational skills, ability to handle multiple tasks simultaneously, prioritize, and complete assignments accurately and in a timely fashion.

• Demonstrated experience presenting information to the public.

• Applicants must demonstrate an ability to develop inclusive and equitable relationships within our diverse campus community.

• Applicants must demonstrate an ability to support diversity, equity, access, inclusion and belonging relative to their role.

• Ability to travel and work evenings/weekends.

Preferred Qualifications:

• Two years of experience working in higher education

• Two years of experience working in higher education admissions

• Experience with customer relationship marketing (CRM) systems

• Experience with social media platforms and electronic communications

• Documented knowledge of public health as a discipline

Additional Information:

Special Notes: Visa sponsorship is not available.

Professional Rank and Salary Range: Senior Staff Assistant, SL3; $53,500.

The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, or Clery Act, mandates that all Title IV institutions, without exception, prepare, publish and distribute an Annual Security Report. This report consists of two basic parts: disclosure of the University's crime statistics for the past three years; and disclosures regarding the University's current campus security policies. The University at Albany's Annual Security Report is available in portable document format [PDF] by clicking this link http://police.albany.edu/ASR.shtml

Pursuant to NYS Labor Law 194-A, no State entity, as defined by the Law, is permitted to rely on, orally or in writing seek, request, or require in any form, that an applicant for employment provide his or her current wage, or salary history as a condition to be interviewed, or as a condition of continuing to be considered for an offer of employment, until such time as the applicant is extended a conditional offer of employment with compensation, and for the purpose of verifying information, may such requests be made. If such information has been requested from you before such time, please contact the Governor's Office of Employee Relations at (518) 474-6988 or via email at info@goer.ny.gov.

THE UNIVERSITY AT ALBANY IS AN EO/AA/IRCA/ADA EMPLOYER

Please apply online via http://albany.interviewexchange.com/candapply.jsp?JOBID=172227

Application Instructions:

Applicants MUST submit the following documents:

• Resume

• Cover letter stating all the required minimum qualifications and any of the applicable preferred qualifications

• Contact information for three professional references

Note: After submitting your resume, the subsequent pages give you instructions for uploading additional documents (i.e. cover letter etc.).

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Closing date for receipt of applications: March 21, 2024