Recruiting Coordinator

Title: Recruiting Coordinator

Reporting to: Recruiting Manager

Department: Human Resources

Status: Non-Exempt; Full-Time

Location: Arlington Administration Headquarters

Schedule: Monday-Friday (8:00am-4:30pm), Two days onsite

Benefits: Medical, Dental, Vision, Retirement Planning (403b), Employee Assistant Program (EAP), etc.

SUMMARY

Reporting to the Recruitment Manager, the Recruiting Coordinator is responsible for the full data management of the recruitment lifecycle and related HRIS tasks. The Recruiting Administrator will perform all recruiting support for the agency. This position will handle activities designed to maintain effective administrative strategies through uniform application of the agency's policies and practices. The Recruiting Coordinator will provide day-to-day recruitment support to hiring directors/managers and the recruiting team with open positions across multiple sites and a wide variety of roles. They will work alongside our dynamic team to recruit and source talent across the agency. It will be their responsibility to ensure that our recruiting data is always updated, sourcing potential candidates, and screening applicants to find the best fit.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Responsible for all stages of the recruitment data process, from initiation to requisition to hire, including:

• Manage, update, and refresh the ATS (Applicant Tracking System)

• Entering, Posting and Updating all requisitions

• Posting, Updating and Tracking all requisitions in our external sources (Indeed, Circa, Etc.)

• Review and evaluate current recruiting sources, online and local, and establish new ones as needed

• Keep our recruiting data updated and organized via Dayforce, internal tracking systems and correspondence.

• Write and edit job descriptions. Maintain and catalog Job descriptions and inter-office documents

• Manage, track, log and create onboarding documents to support recruiting team

• Create Job post marketing material on Circa, Indeed, LinkedIn and relevant job boards

• Send external and internal applicants necessary onboarding documents and instructions

• Source potential candidates from various platforms.

• Screen applicants through their resumes, Social Media and Job Board profiles (LinkedIn, Indeed, etc.), and initial interviews.

• Help coordinate interviews and manage/track feedback.

• Check and reply to messages from platforms such as LinkedIn, Texts, Barracuda, Indeed, etc.

• Occasionally support with event planning and logistics (i.e. Career Fairs, Recruiting Meetings).

• Work with candidates and hiring directors/managers to provide onboarding items, determine start dates, issue offer letters,

• In partnership with the Safety team, begin Wellness Steps, track and update Wellness steps including but not limited to TB Test, LiveScans, and Chest X-Rays, as needed.

• Complete all pre-and post-hire tasks, including timely entry of information into applicant tracking system (ATS), document management system, and payroll databases to ensure accurate record keeping

• Prepare and/or update periodic reports of recruitment-related activities,

• Support Recruiting Manager and Recruiting team

• Schedule new employee orientation, providing hiring directors/managers, newly-hired employees and HR Team with all relevant information

• Develop and present recruitment, diversity and other HR training as needed

• Along with others, conduct new employee orientation on a rotating basis

• Follow and administer policies, procedures, and processes to ensure the organization complies with all applicable laws and regulations.

• Manage and maintain recruitment records required for Affirmative Action Plans (AAPs), job functions, contracts, funders, and other regulatory compliance

• Maintain thorough knowledge of current federal, state, and local regulations and requirements regarding recruitment

QUALIFICATIONS

• High school degree required; Bachelor's degree, or 2+ years equivalent combination of education and experience, preferred

• Possess strong organizational skills and know how to manage processes well.

• Proficient with MS Office Suite (Word, Excel, Outlook, PowerPoint, etc.)

• Proficient with Databases and Data Entry. Excel preferred

• Proficient with basic clerical functions, note-taking, scheduling, record keeping, auditing, onboarding, documentation, etc.

• Strong attention to detail

• Minimum 50 WPM.

• Exceptional accuracy when entering data, creating documents, and managing internal records.

• Familiar with Recruiting Platforms, Applicant Tracking Systems.

• Able to learn and work proficiently in several HRIS databases

• Effective Communicator Internally to teams, all levels of management, candidates, vendors, etc.

• Time Management and Task Management skills.

• Can manage multiple tasks at the same time.

• Have experience sourcing candidates, reviewing profiles, and conducting initial screens.

• Able to maintain strict confidentiality

• Learner mindset.

Preferred Qualifications

• Knowledge of Dayforce or Ceridian applicant tracking systems

• Minimum 70 WPM typing

• Familiarity with Dayforce/Ceridian and other Recruiting/HR tools is a plus

• Experience with Job Fairs, College Fairs, Career Fairs

• Bilingual Spanish

• Experience with Affirmative Action Programs

• Relevant Industry Experience Preferred

• Knowledge of or experience working with those living with mental illness and/or substance addictions

• Non-Profit Experience

• Recruiting for Medical, Clinical, or Social Worker Programs

• PHR or CA-PHR certification

Work Environment

• Combination of field and office environment

• Regularly required to sit, stand, bend; occasionally lift or carry up to 35 lbs.

• On occasion walk or drive to different local sites

• Will necessitate working in busy and loud environments.

• Will be exposed to elements like cold, heat, dust, noise, and odor.

• May need to bend, stoop, twist and sit throughout the day.

RESPONSIBILITIES COMMON TO ALL AGENCY EMPLOYEES

• Maintain a safe work environment and confidentiality at all times

• Be proactive, creative, and flexible in determining, evaluating, researching, and resolving issues

• Organize and prioritize multiple activities to meet all external and internal deadlines

• Maintain a professional demeanor that reflects positively on the agency

• Demonstrate respect and courtesy toward others

• Able to thrive in a work environment emphasizing teamwork and collaboration

• Ability to prioritize different tasks with minimal supervision

• Perform other duties as assigned

Equal Opportunity Employer

The People Concern is an equal opportunity employer dedicated to non-discrimination in employment. We select the most qualified individual for the job based on job-related qualifications regardless of race, color, age, sex, religion, national origin, disability, ancestry, marital status, credit history, sexual orientation, arrest and court record, genetic information, veteran status or any other status protected by federal, state or other applicable laws.

About the People Concern

The People Concern empowers the most vulnerable among us to rebuild their lives. One of Los Angeles County's largest social services agencies, The People Concern was formed in 2016 in a merger of two trusted social service organizations based in Los Angeles County, OPCC and Lamp Community. Informed by more than fifty-eight years of work in the community, The People Concern is a leading provider of, and advocate for, evidence-based solutions to the multi-faceted challenges inherent in homelessness and domestic violence.

With compassion and profound respect for those we serve, we provide a fully integrated system of care - including outreach, interim housing, mental and medical health care, substance abuse services, domestic violence services, life skills & wellness programs, and permanent supportive housing - tailored to the unique needs of homeless individuals, survivors of domestic violence, challenged youth, and others who have nowhere else to turn.

The People Concern's model of integrated and comprehensive care empowers our participants to navigate the multi-faceted obstacles in their lives, become their best selves, and ultimately, connect with and contribute to their communities.

Benefits & Perks

• Medical Insurance

• Vision Insurance

• Dental Insurance

• Retirement Planning (403b) & Matching

• Paid Holidays

• Paid Vacation Days

• Paid Sick Days

• Employee Assistance Plans (EAP)

• TELUS Health

• Flexible Spending Account (FSA)

• Basic Life / Accidental Death & Dismemberment (AD&D)

• Voluntary Short- and Long-Term Disability

• Voluntary Pet Insurance

• Discounts on Hotels, Theme Parks, Concerts, Movies, Restaurants & More

• The People Concern University & Certificates

• Corporate Discounts

Other details

• Pay Type Hourly

• Min Hiring Rate $25.00

• Max Hiring Rate $27.17

• Travel Required No

• Required Education High School

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