Recruiting Coordinator

First Interstate Bancsystem, Inc. Billings , MT 59101

Posted 5 months ago


The Recruiting Coordinator is responsible for supporting the recruiting process by coordinating the services of Recruiters, Hiring Managers, and candidates. Provides support in key recruitment process points including quality assurance, research, interviews, and resume screening as needed.

ESSENTIAL DUTIES & RESPONSIBILITIES include the following; other duties may be assigned.

  • Schedule requested interviews

  • Create and route requisitions for approval

  • Serve as a back-up to Recruiters for processing and administering hiring documents

  • Initiate background check process and monitor reports to ensure timely onboarding of candidates

  • Maintain applicant files and ensure records are in compliance with company policies, practices, and applicable laws

  • Collaborate and coordinate with Recruiters to support company-wide talent acquisition and diversity services and initiatives

  • Provide ad hoc reporting as requested by Recruiters and/or HR Leaders

  • Provide overall support for special projects as requested

  • Conduct requisition audit to ensure EEO and OFCCP compliance

  • Coordinate job fair/events/advertising (including registering for events and collecting post event details)

  • Process payments for job fairs/events

  • Attend recruiting events, as needed

  • Facilitate travel requests, accommodations & reimbursements for candidates


To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.


High School Diploma or equivalent work experience

Excellent communication skills and the ability to maintain/manage confidential information

Strong interpersonal skills and the ability to interact at all levels of the organization with diplomacy and professionalism

Ability to make sound judgments on job-related matters, works independently, demonstrate initiative and manage multiple tasks and deadlines in a fast paced environment

Proficiency with MS Office
2+ years' experience providing recruiting, human resources, or administrative support

Prior ATS experience preferred (Workday)

Bachelor's degree preferred


Computer skills essential, including Word and Excel and Outlook. Experience with PowerPoint beneficial. Requires initiative and solid judgement with oral/written communication skills including facilitation. Ability to prioritize work and remain adaptable under pressure. Able to travel as required.


Ability to read, write, speak and understand English. Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of organization.


Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.


Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.


While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to sit and use hands to finger, handle, or feel. The employee is occasionally required to stand, walk; reach with hands and arms; and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision.


The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderate.

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Recruiting Coordinator

First Interstate Bancsystem, Inc.