General Description Benefits Supplemental Questions
Intern assumes administrative roles involving duties and responsibilities commonly assigned to an entry-level manager position in recreation, while under the supervision of the Recreation Superintendent as well as the Director of Parks, Recreation and Forestry. Job duties will include assisting full-time staff with program planning, promoting, organizing, evaluating recreation programs and services, customer service, budget monitoring and overall facility operations. In addition, the intern will work with the Parks and Forestry full time staff and assist them with daily tasks, inspections, special projects, and overall functions. The intern will also be encouraged to explore other areas of interest to learn more about recreation and the general operations both within and outside of the assigned department that will be supplemental to the learning experience.
Assist full-time staff in program planning, as well as planning and scheduling for the City's summer playground program & events; also assist in planning, implementing, and general supervision of senior citizen's activities and youth/adult programs
Utilize recreation software, such as ActiveNet and Access, for program and event registration and facility reservations
Attend department staff meetings
Utilize the survey software, Survey Monkey, to receive feedback from participants on new programs
Assist in marketing the department's programs and services through the development of public relations materials and through community interaction
Acquire skills to be proficient in designing and creating publicity with designated software such as Microsoft Publisher
Design and distribute publicity for upcoming events and programs (i.e. brochures, posters, press releases, flyers, etc.)
Assist with updating website, Facebook page, and using other online publicity to promote programs and events
Facility Operations and Maintenance
Work with staff on day-to-day operations, including but not limited to, phone and counter trade, enrolling participants for programs and events, selling pool passes and discounted tickets, scheduling facility reservations, providing tours, performing light maintenance and cleaning duties, along with any other general operations of the City's Community Center.
Follow proper office procedures, phone protocol, operational record keeping, and other paperwork procedures commonly used in the daily functions of the department
Review operational manuals and reports for the equipment and facilities used by the department
Work with Parks and Forestry Supervisor and learn their administrative roles
Become familiar with documentation used in Parks and Forestry divisions
Shadow aquatics division to learn general facility operations
Budgeting or Financial Management:
Learn budgetary and financial policies and procedures by assisting with some portion of the budgetary process
Assist Community Center Manager to determine budget for programs and events
Collect and account for all fees remitted
Assist with balancing cash drawer
Perform profit/loss reports on programs/events
Personnel Supervision and Management:
Review and understand employee manual and department policies and procedures
Involvement in the recruitment, hiring, training, scheduling and evaluating of seasonal park and recreation staff and programs
Assist in delegation, coordination, and implementation of tasks needed for smooth operation
Responsible for tracking and organizing documentation of accidents, injuries, incidents, complaints, and problems of staff
Understand each division's primary function within the department, each staff member's function, and the inter-relations between each of the divisions through various job shadow opportunities
Plan and implement a major project
Submit reports to supervisor on activities and meet to review experiences and tasks
Participate in orientation that includes facilities tour, staff introductions, overview of department procedures, familiarization with customer services, and review of intern duties
Attend staff meetings on a regular basis. Also, attend board meetings, executive meetings, professional association meetings, and other relevant meetings
Gain a thorough understanding of department philosophy, programs, services, and methods
Perform other duties as required
Knowledge, Skills and Abilities:Knowledge of principles for planning and implementation of recreation programs and events for all ages. Ability to communicate effectively, both written and orally. Proficiency in Word, Excel and Publisher; ability to learn and execute registration and reservation software programs.
Pursuing a degree in recreation management or related field.
Experience working in parks & recreation or related field required.
Experience with program and event planning and working with children a plus.
At least 18 years of age.
City Of De Pere