Recreation & Community Services Supervisor

Classification Definition

Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Specifications are not intended to reflect all duties performed within the job.

DEFINITION

To supervise and coordinate all recreation program activities and operations within the Recreation and Community Services department; to coordinate activities with other departments, outside agencies and the general public; and to provide highly responsible and complex staff assistance to the Director of Administrative and Community Services.

SUPERVISION RECEIVED AND EXERCISED

Receives general direction from Director of Administrative and Community Services.

Exercises direct, functional, and technical supervision over Recreation and Community Services Division staff.

Essential Duties and Responsiblities

Essential and other important responsibilities and duties may include, but are not limited to, the following:

1.Supervises, provide direction and leadership to Recreation Programmers regarding their respective assigned responsibilities.

2.Participates in the development and implementation of goals, objectives, policies and priorities; recommends and implement resulting policies and procedures.

3.Identifies opportunities for improving service delivery methods and procedures; identifies resource needs; reviews with appropriate management staff; implements improvements.

4.Directs, coordinates and reviews the work plan for all recreation services and activities; assigns work activities and projects; monitors work flow; reviews and evaluates work products, methods and procedures; meets with staff to identify and resolve problems.

5.Represents the Recreation and Community Services division to community organizations, civic groups and the general public; interprets and explains City recreation program policies and procedures.

6.Develops procedural manuals and instructional materials; revises as needed.

7.Seeks out and develops alternative funding sources for recreation activities and events; fund sources may include sponsorships, grant writing and program fees.

8.Performs administrative and marketing duties; designs and prepares registration forms and related materials; maintains a detailed inventory of equipment and supplies; develops and oversees promotional and marketing activities for all division activities; develops fee schedules.

9.Coordinates the organization and operational activities of various neighborhood service programs including community based service projects; interfaces with the city, other agencies and community groups on program issues.

10. Oversee and direct the operations of the sports center, plans, directs and coordinates the operations and activities of a multi-purpose fitness, cultural community center including community theater, indoor swimming pool and fitness center and Senior Center; oversees and provides direction for facility management and maintenance.

11. Selects, trains and motivates temporary volunteer staff; provides or coordinates staff training.

12. Researches and prepares applications for grant funding; writes grant applications, monitors expenditures to ensure compliance with grant funding requirements.

13. Participates in the development and administration of assigned program budget; forecasts funds needed for staffing, equipment, materials and supplies; monitors and approves expenditures; recommends adjustments as necessary.

14. Interface with Finance staff to reconcile and monitor accounts, make adjustments and justify funds in division accounts; tracks revenue and funding sources.

15. Interface with Human Resources division regarding recruitment, selection, discipline, and performance evaluation of Recreation and Community Division staff.

16. Provides staff assistance to Director of Administrative and Community Services and/or participates on a variety of committees; prepares and presents staff reports and other correspondence as appropriate and necessary.

17. Performs related duties and responsibilities as required.

Minimum Qualifications

EXPERIENCE AND TRAINING GUIDELINESMinimum requirements as a condition of hire:

Experience:

Four years of recreational administration experience including one year at a full-time programmer, full-time coordinator, or supervisory level.

Training:

Equivalent to a Bachelor's Degree from an accredited college or university with major course work in recreational administration, public administration, physical education, business administration or a related field.

License or Certificate:

Possession of a State of California driver's license.

Knowledge of:

• Operations, services and activities of a recreational and community services administration program including sports, recreation, youth services, childcare and related program areas.

• Principles and practices of program development and administration.

• Methods and techniques of data collection and report preparation.

• Principles and practices of public speaking and presentation.

• Principles and practices of childhood development is preferred.

• Playground safety, first aid and/or CPR, is preferred.

• Modern recreational trends and characteristics relevant to the community.

• Principles and practices of program accounting.

• Principles of sports fitness programming is preferred.

• Methods and techniques of inventory control.

• Principles of budget preparation and control.

• Principles of temporary and volunteer staff supervision and training.

• Pertinent Federal, State and local laws, codes and regulations.

• City human resources policies and procedures and labor contract provisions.

• Basic principles and practices of public administration, including budgeting, purchasing and maintenance of public records.

• Principles and practices of effective supervision.

Ability to:

• Develop effective recreation programs appropriate for community needs.

• Supervise, direct and coordinate the work of staff.

• Select, supervise and train temporary and volunteer staff.

• Interpret and explain City policies and procedures.

• Prepare clear and concise reports.

• Prepare and administer program budgets.

• Develop informative newsletters and marketing materials.

• Communicate clearly and concisely, both orally and in writing.

• Establish and maintain effective working relationships with those contacted in the course of work.

• Maintain physical condition appropriate to the performance of assigned duties and responsibilities.

• Exercise tact and diplomacy in dealing with sensitive and complex issues and situations.

Supplemental Information

Application Procedure:

A City application form and supplemental questionnaire (if applicable) MUST be submitted and received by the closing date. Please apply online at www.yourrialto.com. All other employment inquiries can be directed to The City of Rialto, Human Resources Department. 246 S. Willow, Rialto, CA 92376. Telephone: (909) 820-2540.

Selection Process:

Candidates must clearly demonstrate through their application material that they meet the employment standards outlined above. All properly completed applications will be reviewed, and the most appropriately qualified individuals will be invited to continue in the selection process. Examinations for the positions may consist of any combination of written, performance, and oral exams to evaluate the applicant's skills, training, and experience for the position. Successful applicants will be placed on an eligibility list. The City may also merge lists. The selected candidate(s) must successfully complete pre-employment clearances which may include a physical, drug screen, and fingerprinting.

Veterans Preference Credit Eligibility:

Veterans of the armed forces, who have been discharged or released from active duty under conditions other than dishonorable (Government Code: 18540.4), shall receive an additional five (5) points to their final examination score for ranking purposes only. This preference will apply only to the first appointment to any regular full-time City appointment. A copy of your valid DD214 must be submitted on or before the final filing date in order to be eligible for Veterans Preference Credit. For more information, please see the City's Veteran's Preference Policy.

E-Verify:

The City of Rialto is an E-Verify employer. E-Verify is an internet based system operated by the Department of Homeland Security (DHS) in partnership with the Social Security Administration (SSA) that allows participating employers to electronically verify the employment eligibility of newly hired employees in the United States.