Recovery Coordinator

Job Title

Recovery Coordinator

Agency

Texas Division of Emergency Management

Department

30092810 Public Assistance

Proposed Minimum Salary

Commensurate

Job Location

Austin, Texas

Job Type

Staff

Job Description

GENERAL DESCRIPTION:

The Texas Division of Emergency Management (TDEM) is an emergency response entity, and this status can affect working hours, travel, and change in duties as needed. Performs complex (journey-level) grant development, coordination, and administration work. Work involves preparing, maintaining, and reporting grants; coordinating and evaluating grant applications to determine appropriateness of grant or compliance with requirements and standards; and serving as a liaison between funding recipients and the state or federal government. This position works under general supervision, with moderate latitude for the use of initiative and independent judgment. Reports to the Unit Chief, Recovery Grants.

• Salary is a fixed rate and is non-negotiable.

ESSENTIAL JOB DUTIES AND RESPONSIBILITIES:

• Assists in planning, organizing and coordinating programs that involve local, state, and federal agencies, volunteer groups, and the public.

• Represents the state during post-disaster operations and helps coordinate provision of post-disaster assistance.

• Travels throughout the state to survey disaster areas to assist in the identification of appropriate measures to assist local officials and the most applicable state and federal assistance programs to fund those measures. May assist in the development of requirements for grant programs and in the creation of grant applications that may be awarded by the grantor agency.

• Interprets policies, rules, or regulations; provides guidance to staff and the community regarding grant administration, compliance, policies, and procedures; and resolves related issues and concerns.

• Serves as a liaison to government agencies, community organizations, and the general public to assist in explaining program specifics and requirements.

• Reviews action plans developed by local jurisdictions for compliance with Federal Emergency Management Agency procedures and guidelines.

• Ensures grantee's and sub-recipients' compliance with conditions of grants by monitoring and analyzing agreements, contracts, expenses, activities, and federal and state regulations.

• Reviews submitted grant applications and determines the applicant's eligibility for award based on established criteria.

• Assists in preparing and processing applications for disaster projects in accordance with applicable state and federal laws, rules, policies, and procedures.

• Monitors compliance with requirements, laws, regulations, policies, and procedures for assigned program.

• Verifies the nature and amount of grant-related expenditures through examination of payroll records, contracts, timesheets, inventory asset accounts, account payables, and real estate records; ensures all expenditures are in compliance with the defined scope of work and state and federal guidelines.

• Maintains files and records and prepares reports related to grants issued and or received.

• Prepares grant closeout materials.

• Provide first aid or emergency medical services (EMS) at any time (except during periods of external employment), within the scope of the employee's certification (if any) by the Texas Department of State Health Services, following the TDEM EMS Protocols and after approval to operate under the EMS Medical Director.

• Ability to travel (50%).

• Performs related work as assigned.

• Face-to-face and person-to-person interactions are required.

• Maintains a regular course of attendance during authorized work schedule and work extended hours when needed.

This document represents the major duties, responsibilities, and authorities of this job, and is not intended to be a complete list of all tasks and functions. Other duties may be assigned.

MINIMUM QUALIFICATIONS:

Education -- Bachelor's degree in a related field from an accredited college or university or an equivalent combination of education and experience.

Experience - Two years of related work experience performing any combination of grant management, emergency management, financial or program compliance, public or business administration, real estate, commercial construction and/or insurance adjusting.

Substitution Note: Relevant work experience may be substituted in lieu of education requirements on a year-for-year basis, with one (1) year experience equivalent to thirty (30) semester hours. A completed advanced degree may also be substituted in lieu of work experience.

KNOWLEDGE, SKILLS AND ABILITIES:

• Working knowledge of, or the ability to rapidly assimilate information related to Emergency Management, State, and Federal, regulations, legislation, guidelines, policies, and procedures.

• Considerable knowledge of public and grant administration.

• Considerable knowledge, after training, of methods of resources management, including the acquisition, allocation, and distribution of various types of financial assistance and disaster relief.

• Knowledge of laws and regulations pertaining to grants and contract administration, of business administration principles and practices, and of research and budgeting processes.

• Skills in grant preparation, development, evaluation, and monitoring, in report writing, in budget development and monitoring.

• Ability to exercise poise, tact, diplomacy, and an ability to establish and maintain positive, working/professional relationships with internal/external customers.

• Must be organized, flexible, and able to effectively prioritize in a multi- demand and constantly changing environment; able to meet multiple and sometimes conflicting deadlines without sacrificing accuracy, timeliness, or professionalism.

• Ability to construct and deliver clear, concise, and professional presentations to a variety of audiences and/or individuals.

• Ability to access relevant information and be able to utilize and/or present research and conclusions in a clear and concise manner quickly and efficiently.

• Ability to examine data/information, discern variations/similarities, and be able identify trends, relationships, and causal factors, as well as grasp issues, draw accurate conclusions, and solve problems. Skill in coordinating and solving problems.

• Proficiency with utilized software and systems and be able to learn new software/systems. Demonstrated proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

• Ability to responsibly handle sensitive and confidential information and situations; and adhere to applicable laws/statutes/policies related to access, maintenance and dissemination of information.

• Ability to work in a safe manner at all times and must be able to comply with safety standards and best practices.

• Ability to work in inclement weather, traverse uneven terrain and standing water, and move into and around damaged structures to conduct damage assessments or move around construction or debris removal sites when conducting compliance reviews or audits.

• Availability to work extended or non-traditional hours such as evenings, weekends, special events, etc. Must have the ability to operate outside of normal working hours during disaster response and recovery deployment activities away from normal duty station and in inclement weather for extended periods, including nights and weekends.

REGISTRATION, CERTIFICATION OR LICENSURE:

Must successfully complete IS-100, IS-200, IS-700 and IS-800 within the first twelve (12) months of employment.

• Additional Military Crosswalk (occupational specialty code) information can be accessed at: http://www.hr.sao.texas.gov/CompensationSystem/JobDescriptions
• Resumes are not accepted in lieu of an application.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution's verification of credentials and/or other information required by the institution's procedures, including the completion of the criminal history check.

Equal Opportunity/Affirmative Action/Veterans/Disability Employer.