Records Technician

Scope of Work

Provides reports, permits, clearances, fingerprints and answers inquiries from the public. Maintains files, facilitates reporting for the department to and from outside agencies.

Essential Job Duties

• Assists the public with requests or inquiries.

• Retrieves and disperses information in accordance with Open Records Law.

• Organizes, files and maintains records.

• Processes applicants requesting permits for : Alarms, taxi drivers, vendors, carnivals, sidewalk sales, freight loading, residential parking and downtown parking.

• Collects, bills, keeps accounts and reconciles department monies.

• Enters information from accident reports, FI cards, and arrest reports into RMS.

• Registers, fingerprints, and photographs sex offenders.

• Issues ID badges for city and police personnel.

• Compiles statistics for UCR report.

• Distributes mail for the department.

• Generates Criminal Justice System Information Systems reporting.

• Checks NCIC validations.

• Performs fingerprinting for the public as requested.

• Checks department billing from CDC prisoner housing.

• Performs related duties as required.

Physical and Environmental Conditions

Ability to sit, stand and move inside the building. Ability to hear well.Occasionally lifts boxes of records.

Required Qualifications

Employee works with personnel in all divisions within the Police Department, the District Attorney's officers, Municipal Court, DPS, City Hall, and Communications and Information Systems to ensure timely, accurate information.

Ability to read and understand materials such as UCR manuals, Penal Code, City Ordinances, legislative updates with related instructions and computer manuals. Skill in computer operation. Ability to file, record and organize information. Skill in typing and data entry. Operates equipment such as PC, printer, copier, Fax, digital camera, typewriter and fingerprint equipment.

High school diploma or equivalent with three to five years of office experience required. Must successfully complete a typing test of minimum of 30 words per minute.