Records Specialist 1

Records Specialist 1

Classification: Records Specialist 1, C13

Location: 509 East Avenue South, Clearwater, FL 33756

Schedule: Monday

• Friday, 8am

• 5pm

This is specialized clerical work which requires preparing files for imaging, document scanning/linking, general clerical and warehouse work, data entry, processing, research, and filing of a variety of legal documents performed in an automated work environment. An employee in this class reviews and processes a wide variety of official records and/or legal documents in accordance with Florida Statutes and other pertinent legal authorities. Decisions are made within established guidelines and procedures. The position reports to a supervisor or designee.

Our benefits rank among the top in the area!

• Comprehensive medical coverage at a low cost:

2024 Medical Plan Premiums

Choose from two medical plans which offer the same low premiums and include medical care, prescription coverage, behavioral/mental health and vision care.

Coverage

Biweekly Cost

Employee Only

$13.09

Employee and Spouse or Domestic Partner

$151.16

Employee and Child(ren)

$120.60

Family

$247.67

• Benefits package includes health, vision, prescription, dental, life insurance, disability, and Flexible Spending Account (FSA) options

• Florida Retirement System (FRS): Choose the Investment Plan or Pension Plan

• Generous leave time including 9 to 11 paid holidays, 2 floating holidays, 2 personal days (pro-rated), and 15 days of annual leave the first year

• Tuition reimbursement up to $2,800 per year

• Wellness Program including a Wellness Center, gym discounts, and classes.

• Deferred compensation plans from four providers

• To learn more, see What We Offer

Essential Job Functions

• Prepare files for imaging, i.e. remove staples, repairs torn pages, removes file clasps.

• Retrieves files for customer viewing. Must walk several hundred steps daily, climb step stool/ladder when required, lift boxes up to 50 pounds.

• Makes copies and certify, if required (documents must be removed from file folder and replaced).

• Answers phones, writes down information if required.

• Provides information to customers and other departments. Accesses computer when required.

• Scans documents as required, including indexing/document linking responsibility.

• Provides assistance in warehouse area for storage, retrieval, and moving of files.

• Projects may require sustained hauling of boxed files by hand truck, and sustained periods of moving boxes. Boxed files are sometimes placed or pulled from upper shelving.

• Performs related work as assigned or required.

Position Specific Requirements

• 1-year experience in clerical work which may include 1-year customer service experience; or

• An equivalent combination of education, training, and/or experience.

• Assignment to work a variety of work schedules including compulsory work periods in special emergency, and/or disaster situations.

Highly Desirable

• Excellent customer service skills.

• Basic knowledge of the Florida Statutes, Rules of Court, and regulations pertinent to the area of assignment.

• Ability to follow instructions in accordance with laws, regulations, and procedures.

Knowledge, Skills, and Abilities

• Knowledge of legal terminology, grammar, spelling, and math.

• Knowledge of recordkeeping practices and procedures.

• Knowledge of automated office equipment, practices, and procedures.

• Skilled in the operation of automated office equipment.

• Skilled in the application of quality customer service.

• Ability to follow instructions in accordance with laws, regulations, and procedures.

• Ability to provide information correctly and concisely, both orally and in writing.

• Ability to type with reasonable speed and accuracy.

Physical/Mental Demands

This work requires exerting up to 40 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull, or otherwise move objects, including the human body. Additionally, the following physical abilities are required:

• Finger dexterity: Picking, pinching, typing, or otherwise working, primarily with fingers rather than with the whole hand as in handling.

• Visual ability: Sufficient to effectively operate office equipment including copier, computer, etc.; and to read and write reports, correspondence, instructions, etc.

• Hearing ability: Sufficient to hold a conversation with other individuals both in person and over a telephone; and to hear recording on transcription device.

• Speaking ability: Sufficient to communicate effectively with other individuals in person and over a telephone.

• Mental acuity: Ability to make rational decisions through sound logic and deductive processes.

• Talking: Expressing or exchanging ideas by means of the spoken word including those activities in which they must convey detailed or important spoken instructions to other workers accurately, loudly, or quickly.

• Repetitive motion: Substantial movements (motions) of the wrist, hands, and/or fingers.

Working Conditions

• Work is performed in a relatively safe, secure, and stable work environment.

This position has supplemental questions. If unable to complete all questions, you may save your answers as a draft during the application process and return at any time prior to the closing date. Please note that the application is complete upon final submission.