Records Secretary - Bmes 1.0 SY 2024-2025

Description

GENERAL RESPONSIBILITIES: FLSA: Hourly

Supports District schools and principals in their effort to foster an optimal educational environment for students. Provides accurate records of student attendance during the school year and promotes a friendly attitude among the students, parents, and school staff. Serves as lead operator for the computerized Student Information Record System.

MAJOR TASKS:

• Greets and directs parents, students and visitors. Directs tours as needed.

• Answers telephone. Routes telephone calls and messages to staff.

• Receives and records student absence calls. Contacts parents regarding student absences.

• Maintains accurate daily attendance records, daily and weekly enrollment figures.

• Prepares attendance and other reports as directed. Reports truancies to reports as directed.

• Runs report cards.

• Enters student information and attendance on the computer.

• Registers new students and prepares packets. Receives all required documentation from parents or guardians, and completes all related paperwork for registration.

• Mails requested student records, requests for new student records and notifies teachers when records are received.

• Prepares and maintains a cumulative folder and permanent record card for each student, updates information such as test scores, grades, addresses, etc.

• Establishes and maintains records for open enrollments, waiting lists, and transfers and placements.

• Records student admissions and withdrawals and maintains current class lists.

• Maintains an up-to-date file on Variance and Open Enrollment applications.

• Prepares bus permits daily as needed, informs teachers and Transportation Department of special needs of students.

• Assists children who miss buses, contacts parents and escorts students to supervised after school care if they cannot be picked up immediately.

• Notifies parents and escorts students to after school care or arranges transportation home with approval by the principal.

• Prepares Incident Reports in as much detail as possible whenever any unusual incident occurs on campus, i.e., violence on campus, attempts to remove children without custody, adult strangers on campus, students' attempts to leave campus without permission, threats or threatening phone calls and phone calls attempting to solicit information about students.

• Monitors the return of students to classrooms.

• Sorts and distributes mail to staff.

• Maintains/updates school handbook and District policy manual as needed.

• Operates and coordinates maintenance for all office equipment.

• Assists school secretary, principal, staff and students as needed.

• Maintains confidentiality of student information.

• Performs other duties as directed.

QUALIFICATIONS:

• High school graduate or equivalent.

• Ability to learn and operate computer as required.

• Ability to type accurately.

• Knowledge of office methods and operation of office equipment.

• Ability to apply knowledge of District and state policies, regulations, and school laws.

ESSENTIAL SKILLS AND ABILITIES:

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is required to have regular and reliable attendance, is regularly required to sit, talk and/or hear. The employee is occasionally required to stand; walk; use hands to finger, handle, or feel objects, tools and/or controls; and reach with hands and arms.

The employee must occasionally lift and/or move up to 15 pounds. Specific vision abilities required by this job include: close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate.

SUPERVISION: Received from: Principal

Given to: Students

EVALUATION: At least once annually by the Principal in accordance with the policy of the Governing Board.

Shift TypeFull-TimeSalary RangePer HourLocationBlack Mountain Elementary School

Applications Accepted

Start Date05/03/2024