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Records Manager

Expired Job

Splunk San Francisco , CA 94118

Posted 5 months ago

Role

We are seeking a talented and motivated individual to manage and organize globally all legal documents and trackers and outside counsel/legal vendor engagements. You will administer the e-Billing system and develop dashboards reporting of key performance indicators (KPIs). The Records Manager (Legal) will be critical in simplifying and aggregating various record keeping streams to derive comprehensive insight and visibility into the performance of the legal department. The role is based in San Francisco.

Personal Characteristics and Skills

You demonstrate initiative, enthusiasm and resourcefulness, and maintain a strong work ethic and a high degree of accountability. You enjoy multi-tasking and operating multi-functionally and are flexible and willing to work through day-to-day manual tasks. You have a high attention to detail and willingness to learn. You possess established organizational skills and impeccable recordkeeping and record retention skills. You communicate (written and oral) with all levels of the organization to effectively convey ideas. You possess an excellent customer service attitude and orientation. You maintain a keen appreciation for the sensitivity and confidentiality of the work and a sense of humor. You live the mantrawork hard, have fun, make history!

Responsibilities

Records Management

  • Manage and track various matters and key metrics across the global legal department

  • Create, implement and maintain records management databases, policies and procedures and ensure compliance

  • Work closely with the Legal Operations team supporting commercial transactions to ensure proper management of sales and procurement templates and executed agreements and records in Splunk's contract management systems

  • Identify process improvement opportunities for the retention of information and records

  • Provide litigation and investigation support relating to document retention and production

  • Ensure records are disposed or archived according to corporate policy

  • Support Legal operational and reporting activities, including developing and producing key metric dashboard reports

E-Billing and Legal Vendor Management Support

  • Maintain e-billing system and records, including setting thresholds and profiles, applicable budgets and invoice approval workflows and addressing billing issues

  • Ensure appropriate legal vendor agreements, including outside counsel engagement letters in place and effective

  • Manage onboarding of new legal vendors, with cross-functional engagement with Procurement, FP&A, Accounts Payable, Security Operations and other stakeholders

  • Produce legal spend reports and real time dashboards for General Counsel

  • Maintain global preferred law firm list

  • Develop and deliver communication and training on existing and new e-Billing processes

In addition, Records Manager is expected to perform other responsibilities as needed.

Requirements

  • Bachelor's degree

  • At least 5 years of relevant work experience, including implementing/managing electronic document and records management systems

  • Extensive knowledge of records retention policies and procedures

  • Knowledge of Information Governance principles and practices including both hard copy and electronic information management

  • Contract and vendor management experience required

  • Tech savvy with deep experience creating dashboards and KPI reports

  • Experience with e-Billing systems and contract management system required

  • Experience with Box, G Suite, SimpleLegal, Apttus, Salesforce strongly preferred

  • Experience working in-house at a technology/SaaS company strongly preferred

We value diversity at our company. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or any other applicable legally protected characteristics in the location in which the candidate is applying. For job positions in San Francisco, CA, and other locations where required, we will consider for employment qualified applicants with arrest and conviction records.


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Records Manager

Expired Job

Splunk