Records Manager

BAI Incorporated Washington , DC 20319

Posted 2 months ago

BAI, Inc. is currently searching for a Records manager for an upcoming program in Washington, DC. The Records Manager (RM) will be responsible for the initial assessment of physical and electronic records and the development, implementation, and maintenance of policies and procedures for the government customer office located in a Special Access Program Facility (SAPF)/Sensitive Compartmented Information Facility (SCIF). Customer records include documents and material at all classification levels and access levels including SAP and SCI. The RM will develop, execute, and maintain a Plan of Action and Milestones (POA&M) detailing the tasks and actions necessary to achieve records management compliance in accordance with Department of Defense (DoD), Department of Navy (DON), and Chief of Naval Operations (OPNAV) policy. Specific duties, functions, and tasks for this position include the following

  • Develop and maintain a file inventory and structure plan for the customer office in accordance with DoD, DON, and OPNAV records management policies/requirements and SAP classification and marking requirements. Customer has approximately 500,000 files across four (4) systems and approximately seventy (70) safes of physical document files/records. The plan should consider and prioritize available technologies including standard electronic folders, Microsoft Share Point, and commercial web-based user interfaces for records management.

  • Execute reorganization of documents, files, and records in accordance with a government approved file structure plan on multiple government systems.

  • Support the development and implementation of a document scanning system to include requirements management and documentation

  • Advise customer and contractor personnel on file creation, maintenance, use, and disposition of customer records

  • Support coordination with the DON Assistant for Administration (AA) Directives and Records Management Division (DRMD) for National Archives and Records Administration (NARA) approved records schedules

  • Coordinate with customer front office to ensure Standard Subject Identification Codes (SSIC) are assigned to all records.

  • Develop, execute, and track records management training for all customer and contractor staff.

  • Communicate records management program issues and concerns to the assigned government point of contact.

  • Perform other administrative and records management duties as assigned.

  • Execute other personnel, physical, and information security related tasks as required


  • Current Department of Defense Top Secret / Sensitive Compartmented Information (TS/SCI) Clearance.

  • Previous demonstrated significant experience conducting tasks for DoD SAPs or other U.S. government-equivalent compartmented access programs is required.

  • Greater than 5 years' work experience preferred

  • Bachelor's degree and/or military experience preferred

  • Working knowledge of MS Office software suite to including Outlook, Word, Excel, and Power Point; knowledge of computer database systems

  • Demonstrated customer support, interpersonal skills, and both oral and written communication skills.

  • Maintain a professional appearance suitable for greeting senior DoD and DON visitors

  • Maintain a pleasant demeanor, professional appearance, and appropriate telephone courtesies

BAI, Inc. is an equal opportunity employer.

Celebrating 20 years of successful Business, BAI - one of Inc. Magazine's 5,000 Fastest-Growing Private Companies In America - has built a strong reputation upon the excellence of our carefully selected employees and the comprehensive, innovative solutions we provide to our government clients. BAI employees are customer-focused, cleared professionals with the education and experience to support a wide spectrum of science and technology, management, analytical, administrative, security, and IT/cybersecurity mission areas. From managing research and education programs in homeland security-related fields to reviewing critical technology acquisition initiatives for compliance with international arms control agreements, our forward-thinking employees are continually positioned to make a positive impact on our country's safety, security, and resilience, now and in the future.

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Records Manager

BAI Incorporated