Records Management Specialist

Job Title Records Management Specialist Applications Accepted From Public: Open to the public , AFSCME 3200 University Wide, University Wide Special Instructions to Applicants

PLEASE NOTE: THIS POSITION IS BEING POSTED INTERNALLY AND TO THE PUBLIC SIMULTANEOUSLY IN ORDER TO EXPEDITE THE POSTING PROCESS. HOWEVER, CURRENT OHIO UNIVERSITY AFSCME 3200 EMPLOYEES WILL BE CONSIDERED FIRST.

Please complete the online application and be prepared to attach the required documents. Required documents include a detailed cover letter, resume, and a list of at least three (3) professional references with current contact details, including email addresses.)

We seek candidates with a commitment to working effectively with students, faculty, and staff from diverse background.

The position will remain open until filled. For full consideration, apply by June 30, 2024.

This position is eligible for the following benefits: medical, vision, dental, basic and supplemental life, winter break closure, paid holidays, educational benefits for you and eligible dependents, sick leave, vacation, and retirement. Posting Number 20166172S Job Description

Oversees file storage and records management. Organizes, converts, and integrates files for storage. Locates and retrieves records as requested.

Job Responsibilities

• Provides customer service to students, staff, faculty, parents, and others in the University community by solving problems regarding records and/or data.

• May lead and/or supervise TAS staff and/or student employees.

• Coordinates, and maintains a complex record system or database of specialized records.

• Researches complex record or data problems and provides recommendations or resolution. Makes decisions by reviewing information against guidelines such as transfer credit evaluation.

• Coordinates the processing, maintaining, and monitoring of records and/or data. Audits record activity to ensure compliance and accuracy.

• Serves as primary contact for release and protection of confidential and sensitive records.

• Implements and oversees guidelines for deletion of records.

• Prepares, analyzes, and distributes reports.

• Maintains awareness of governmental regulations and interprets policies, procedures and guidelines.

Minimum Qualifications

Knowledge of standard practices, policies, procedures, and tools of records management typically obtained by a high school degree or GED or equivalent and a minimum of 3 years related records management experience. An equivalent combination of education, training, and experience is acceptable.

Specific knowledge, certifications, and licensure will apply at the position level.

Preferred Qualifications

Associate's degree, or vocational or technical school degree.

Experience working with confidential or sensitive information highly preferred. Selected candidates are subject to a comprehensive background check and university judiciary review, and agree to adhere to the expectations outlined in the Undergraduate Admissions employee manual.

Department Admissions Pay Rate

Starting pay range $16.84 - $21.48 hourly rate

Job Open Date 06/03/2024 Posting Close Date

6/30/2024

Job Category Classified AFSCME 3200 Bargaining Unit appointment Months 12 month Planning Unit Vice President Enrollment Management Work Schedule

Standard office hours are Monday-Friday, 8:00-5:00; however, candidates must be willing to work evenings and/or weekends if necessary. Flex-space and flex-time options may be available to promote a healthy balance of life and work.

Campus Athens Expected hours worked per week 40 Expected duration of assignment ongoing Applicants may contact this person if they have questions about this position. Erin Fraunfelter, fraunfee@ohio.edu Non-Discrimination Statement

Job Information

Employment Type full-time regular Job Family/Subfamily Records Management-Generalist Career Track & Level TAS 3 Pay Grade AF3200 |14|

Clery Act Annual Safety and Fire Report

Clery Act Statistics

To view the Clery Act Compliance Report Click here