Sorry, this job is no longer accepting applications. See below for more jobs that match what you’re looking for!

Records Management Specialist

Expired Job

Mobile Mini, Inc. Richland , WA 99354

Posted 4 months ago

General Summary

Performs a variety of records management support responsibilities related to the administration and operation of company document control and records management policies, procedures, and facilities. These responsibilities include operating and maintaining active/inactive records, documents, and records systems (i.e., corporate document and records file centers, records retention center, micrographics and associated databases). This position requires a working knowledge of related company policies and procedures and familiarity with technologies impacting records, documents, and information control (e.g., systems housing hard copy, electronic data, microformats). This position works in an environment emphasizing teamwork, cross-training, efficiency, and continuous improvement. Although this position may perform a broad range of functions, no one position performs all of the typical duties described below.

PRINCIPAL ACCOUNTABILITIES

Records Management/Document Control
Maintain controlled distribution lists for corporate and plant.
Collect or receive documents and records for controlled distribution or retention.
File documents, records, aperture cards, and drawings in accordance with established procedures and instructions.
Support and maintain satellite libraries.
Perform data entry utilizing various databases and software applications (e.g., various Passport applications, action tracking/corrective action database, text retrieval system, and other desktop applications such as Microsoft Office). Type of information entered may include: document/configuration control, record management, vendor code input, etc.
Create and run basic computer reports from various software applications.
Run established reports based on customer requests/needs and established schedules.
Ensure archival and interim storage records are accurately indexed, securely maintained, and dispositioned in accordance with approved procedures and instructions and approved state retention schedule.
Coordinate destruction of records including recycling or shredding.
Research, retrieve, and copy documents and records from various storage locations. This requires a good working knowledge of the various types of documents and records and knowledge of options (various parameters) available for search and retrieval.
Operate scanning and bar-coding equipment utilizing optical character recognition (OCR) software and performing text cleanup/correction for documents and records requiring retrieval through the electronic text retrieval programs.
Provide work package support by printing and assembling required documentation for maintenance work performed at CGS.
Microfilming
Operate and maintain microfilming equipment (e.g., 16mm rotary camera, 35mm planetary camera, processors, duplicators, archive writer, and aperture card machine).
Verify microfilmed products to determine if archival quality standards have been met.
Perform annual audit of archival microfilm to ensure that film has not degraded.
Provide input on equipment needs, and review purchase orders annually related to maintenance of microfilm equipment.
Knowledgeable of hazardous waste disposal and chemical handling compliance related to the microfilm operations.
Perform minor maintenance, coordinate repair and service of equipment, and order supplies and equipment.

General
Provide customer/user support, training, and work guidance/direction to personnel in the status verification of plant procedures, drawings, O&M; manuals, etc., and in the use of various databases.
Create desktop instructions, provide input to department instructions and procedures.
Accountable for work quality and personal adherence to instructions and procedures and for meeting established deadlines.
Make recommendations for improvements to processes.
Participate in departmental rotation and cross-training program to ensure that adequate backup is provided for the Records Management Specialist and the Distribution Specialist position descriptions. Perform associated duties as assigned to meet resource/business needs.
Ensure confidential, proprietary, and safeguards information is released only to authorized personnel. Maintain confidentiality of information used or viewed in performance of position responsibilities.
Perform as a member of Emergency Response Organization (ERO) in support of Emergency Preparedness.
Provide telephone backup for department personnel, responding to inquiries.
Provide other administrative and clerical support as directed.

REQUIRED EDUCATION & EXPERIENCE

High school diploma or GED is required. Requires six months of records management/database experience or one year
of Work-Based Learning (WBL) experience.

Equal Employment Opportunity

We are an Equal Opportunity Employer and do not discriminate due to race, color, age, gender, gender identity, sexual orientation, ethnicity, religion, national origin, veteran status or on the basis of disability.

EEO is the law, click here to learn more

This is a bargaining unit position and the pay rate is $16.70 per hour.

Posting open through

  • Regular/Temporary:* Regular

  • Full/Part Time:* Full-Time

  • Location:* Energy Northwest

  • Job Title:* Records Management Specialist

  • Job ID:* 6098

See if you are a match!

See how well your resume matches up to this job - upload your resume now.

Find your dream job anywhere
with the LiveCareer app.
Download the
LiveCareer app and find
your dream job anywhere
lc_ad

Boost your job search productivity with our
free Chrome Extension!

lc_apply_tool GET EXTENSION

Similar Jobs

Want to see jobs matched to your resume? Upload One Now! Remove
Maintenance Specialist III Materials Management

Aecom Technology Corporation

Posted 6 days ago

VIEW JOBS 12/6/2018 12:00:00 AM 2019-03-06T00:00 United States of America - Washington, Richland Job Summary JOB SUMMARY The Maintenance job family is responsible for planning, scheduling, and organizing the efficient operation and performance of work assignments. Coordinates with various departments to achieve optimum utilization of operation resources and effectively achieve production improvements through usage of industry standard methodologies. This position will support the Work Execution process through support of planning, directing, and activity coordination of work to accommodate corrective and preventive maintenance and quality documentation for Plant Operations. This position shall be performed under the day-to-day direction, control and supervision of WTCC. MAJOR RESPONSIBILITIES/DUTIES/TASKS * Maintain current training, certification and developmentrequirements. * Process Engineering Evaluated Spare Part Recommendationsapprovals. * Catalog CMMS Engineering/Startup and Maintenance Spare Part recommendationmaterial descriptions and catalog attributes in the CMMS. * Supportother parts request administration and inventory supportfunctions. * Maintains assigned tracking reports, metrics andrecords. * Adhere to apublished CMMS catalogingstandard. * Establishes the equipment Bill of Material (BOM) links to catalogedspares. * Administer origination of all Field Material Requisitions (FMR) to procure spares and services. * Expeditedtracking and reportingofsparesrequisition,servicesrequisition, purchase order award and deliverystatus. * Receives balance into the CMMS. * Initiates Subcontract Field ServicesRequisition. * Performs the physical inventory balance and reconciliations and reporting. * Initiation of LDDR's (Loss, Damage, Destruction Report) whenrequired. * Some support for department procedure change control may be required * Support the Waste Treatment Plant Nuclear Safety Quality Culture by emphasizing the values of safety and quality in the performance of work in order to protect self, others, and the environment * This job description is not intended to include every duty, task or instruction for which an employee is responsible. Other tasks may be assigned, based on business needs and the departmentsupervisors. Supervisory Responsibilities NA Physical Requirements ENFM (Exposed Field Non-Manual) AECOM has joined with Bechtel to create an LLC, known as the Waste Treatment Completion Company (WTCC) to construct, start-up and commission the world's largest radioactive-waste treatment plant for the U.S. Department of Energy (DOE) in southeastern Washington state. The project will use vitrification technology to process and stabilize 53 million gallons of radioactive and chemical waste currently stored at the Hanford Site which is a byproduct of plutonium-production during World War II and the Cold War era. The project is the largest undertaking of its kind ever and one of DOE's most technically challenging cleanup projects—equivalent to building two nuclear power plants. Its construction site spans 65 acres and includes facilities for pretreatment, low-activity waste vitrification, and high-level waste vitrification, as well as an analytical laboratory. Minimum Requirements REQUIREMENTS/SPECIFICATIONS Education/Experience: Bachelor's degree business, engineering, construction management, economics and 6 years' experiencewith a Computerized Maintenance Management System (CMMS),or similar Inventory Management Systems. Possess the ability to perform vital and detail material control functions. Knowledge of a variety of operating activities such as purchasing, requisitioning, expediting, materialscontrol. OR Associates degree business, engineering, construction management, economics and 8 years' experiencewith a Computerized Maintenance Management System (CMMS), or similar Inventory Management Systems. Possess the ability to perform vital and detail material control functions. Knowledge of a variety of operating activities such as purchasing, requisitioning,expediting, materials control. OR High School Diploma/GED and 10 years' experiencewith a Computerized Maintenance Management System (CMMS), or similar Inventory Management Systems. Possess the ability to perform vital and detail material control functions. Knowledge of a variety of operating activities such as purchasing, requisitioning, expediting, materials control. Preferred : Material Management/Procurement experience in the DOE / ISMS / VPP / Commercial Nuclear environment . Must be able to work in the United States without Sponsorship Preferred Qualifications .NA What We Offer When you join AECOM, you become part of a company that is pioneering the future . Our teams around the world are involved in some of the most cutting-edge and innovative projects and programs of our time, addressing the big challenges of today and shaping the built environment for generations to come. We ensure a workplace that encourages growth, flexibility and creativity, as well as a company culture that champions inclusion, diversity and overall employee well-being through programs supported by company leadership. Our core values define who we are, how we act and what we aspire to, which comes down to not only delivering a better world , but working to "make amazing happen" in each neighborhood, community and city we touch. As an Equal Opportunity Employer, we believe in each person's potential, and we'll help you reach yours. Job Category Maintenance Business Line Management Services Business Group Management Services Group (MS) Country United States of America Position Status Full-Time Requisition/Vacancy No. 203120BR Clearance Required No Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status. Aecom Technology Corporation Richland WA

Records Management Specialist

Expired Job

Mobile Mini, Inc.