Records Management Analyst

State Of Arkansas Little Rock , AR 72215

Posted 2 months ago

Position Number: 22098498

County: Pulaski

Posting End Date: 08/09/2021

Anticipated Starting Salary: $29,045.95

OP

The Department of Human Services is a place for people passionate about serving others and changing lives for the better. We care for Arkansans of all ages and ensure places like child care centers and nursing homes are safe.

We are the safety net for the most vulnerable Arkansans. Whether you answer the phones, take applications, protect children, or help care for residents or patients at one of our facilities, you make a difference by working at DHS. Plus, working for the State has great perks, including a pension, maternity leave, paid state holidays, and much more. At DHS, we take care of our employees so you can help care for others.

Preferred Qualifications:

2yrs Experience of computer data entry (Word, Excel, Outlook, etc.)

2yrs Experience in Warehouse Record Storage Management (AASIS / MS Access)

1yr Experience with shipping & receiving.

1yr Experience in Purchasing & billing

2yrs Experience in Warehousing; Central Supply, Storage & Inventory Management Techniques.

1yr Experience in operating forklift trucks, regular vehicle, and commercial Bob/cargo truck.

Required - repetitive lifting and Moving Heavy and/or Cumbersome Objects of 50-75 pounds, individually and/or as a team.

Working in extreme weather conditions.

Some in-state travel.

Any & all other duties as assigned in Printshop and/or Warehouse.

Team Player, Self-starter & Can-do Attitude

Position Information

Class Code: C043C

Grade: GS04

FLSA Status: NON-EXEMPT

Salary Range: $29,046.00 - $42,117.00

Summary

Records Management Analyst is responsible for ensuring the integrity, accuracy and safekeeping of electronic data and other records by coordinating storage, retrieval, usage, and records retention. Coordinates activities with external auditors, including furnishing copies of audit reports and providing requested information. This position is governed by state and federal laws and agency/institution policy.

Functions

Devises and maintains records systems in various media. Prepares, disseminates, and monitors internal records procedures, as directed.

Ensures the security of confidential records and compliance with all rules and regulations, organizational policies, and procedures. Documents process flow and creates/modifies procedures for review and approval. Oversees and analyzes record preparation processes to ensure quality, accuracy, and efficiency.

Conducts quality assurance audits. Provides technical assistance, error feedback, and information to the staff. Oversees and analyzes record preparation processes to ensure quality, accuracy and efficiency.

Reviews record retention schedule, establishes destruction dates for certain records, and transfers records and data, as needed. Releases information to authorized personnel, following established processes and procedures. Ensures passwords and access to computerized data are assigned, monitored and re-activated when needed.

Disburses payment for services associated with records or data systems. May supervise staff by planning, organizing, assigning, and directing work, monitoring job performance, and providing ongoing training. Performs other duties as assigned.

Dimensions

None

Knowledge, Skills and Abilities

Knowledge of statewide information system computer operations. Knowledge of designated data system functions.

Knowledge of record management systems and retention policies and procedures. Knowledge of federal laws and regulations and state directives, policies, and procedures surrounding privacy and record maintenance. Ability to analyze, evaluate, and recommend records systems flow.

Minimum Qualifications

The formal education equivalent of a high school diploma; plus three years of experience in records management, administrative support, or a related field. Additional requirements determined by the agency for recruiting purposes require review and approval by the Office of Personnel Management. OTHER JOB RELATED EDUCATION AND/OR EXPERIENCE MAY BE SUBSTITUTED FOR ALL OR PART OF THESE BASIC REQUIREMENTS, EXCEPT FOR CERTIFICATION OR LICENSURE REQUIREMENTS, UPON APPROVAL OF THE QUALIFICATIONS REVIEW COMMITTEE.

Licenses

None

The State of Arkansas is committed to providing equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, pregnancy, age, disability, citizenship, national origin, genetic information, military or veteran status, or any other status or characteristic protected by law.

Nearest Major Market: Little Rock



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Records Management Analyst

State Of Arkansas