Records Coordinator

Vistronix, Inc. Orient Point , NY 11957

Posted 2 months ago

ASRC Federal Field Services, a Subsidiary of ASRC Federal Holding Company, is currently seeking a Records Coordinator at the Plum Island Animal Disease Research Center, located on Plum Island, NY. (1.5 nautical miles off North Fork of Long Island & 6 nautical miles off coast of Old Saybrook, CT). Marine transportation furnished by Gov't provided ferry.


Perform records management functions in support of a Quality Assurance program. Provide records management expertise to successfully preserve and access information which supports a diverse operations facility. Ensure applicable records preservation and disposable processes are adhered to as relates to facility specific requirements and prescribed policies and procedures. Serve as a liaison to multiple department managers and project support staff and provide administrative support.


  • Ensure records retention and disposition processes are in alignment with DHS-wide and National Archives and Records Administration (NARA) standards and timeframes

  • Collaborate with DHS PIADC records liaison(s) and custodians with management of records

  • Oversee document control procedures, to include developing and implementing a centralized repository for documents and a document version control process

  • Perform administrative functions in support of Quality Assurance program. Ensure applicable processes are adhered to as relates to facility specific requirements and prescribed policies and procedures.

  • Collect, compile and coordinate operational data and instructional information for entry in Standard Operating Procedures (SOP). Facilitate communication and coordination between subject matter experts (SME) in development of SOPs and subsequent modifications. Generate reports and data as required for Quality Assurance program

  • Perform edits and track changes of procedural changes. Maintain quality assurance SOP records and forms via electronic files. Ensure and track dissemination of SOPs and forms.

  • Support all document control in accordance to ISO 9001 and Quality Management System.

  • Generate reports and data as required for Quality Assurance program.

  • Provide administrative support by conducting research, compiling data reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings

  • Prepare necessary documents for drafting correspondence, scheduling appointments, organizing and maintaining paper and electronic files, or providing information to callers

  • Perform other duties as assigned by Dept. Manager.

ASRC Federal and its Subsidiaries are Equal Opportunity / Affirmative Action employers. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or protected veteran status to race, color, religion, sex, national origin, disability, or protected veteran status

Bachelor degree, 5 yrs experience in administrative support position. Excellent communication and organizational skills. The ability to communicate information and ideas in writing so others will understand. Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, designing forms, and other office procedures and terminology. Proficient in MS Office with emphasis in Excel and Sharepoint. Must be able to obtain security clearance.

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Records Coordinator

Vistronix, Inc.