Records Coordinator

Description

Under moderate supervision, the individual performs diversified record duties of confidential nature in support of the Town Clerk's Office. Produces public records requests per Florida Statutes and processes legal documents in compliance with court orders.

Provides support with the Town Council agenda, accounts receivable, advisory boards, and committees. Individuals perform general clerical tasks related to the management of confidential documents and the preservation of Town records. Performs a variety of administrative duties related to the department and Town operations. Provides high-level customer service-based support. Reports to the Town Clerk and Deputy Town Clerk.

Minimum Requirements (Must meet by the closing date of the posting unless otherwise stated)

Required

• Bachelor's degree in public administration or related field from an accredited college or university.

• Four (4) or more years of progressively responsible experience in records management and administration such as confidential records, medical records, preparation of agendas in agenda software, ordinances and resolutions, accounts receivables, and payroll software.

• Additional qualifying experience in a job-related field, may substitute on a year-for-year basis for the required education.

Preferred

• Experience in administrative support in municipal government.

• Knowledge of New World, GovQA, FOIA, Granicus Agenda Software, and knowledge of Adobe Acrobat Pro.

Special Requirements

Supplemental Information

• Work schedule is based on Monday-Thursday, 7:30am-6:00pm. Schedule never to exceed forty (40) hours per week.

• All fields must be completed. Putting "see resume" on the application will not suffice. Incomplete applications will not be considered.

• For assistance with your online applicant account, use the online Help Guide or contact the Applicants Support Line at 855-524-5627 or Email: support@governmentjobs.com. Applicant Support is available between 9:00 a.m. and 8:00 p.m. Eastern Standard Time, Monday through Friday. For other inquiries, please contact the Human Resources Department at (954) 797-1100.

• The policy of the Town of Davie is to provide equal opportunity to all of our employees and applicants for employment.

• The Town of Davie has a policy that requires employees hired on or after January 4, 2016 to be a non-user of tobacco products six (6) months prior to their employment with the Town as well as commit to non-usage during their employment. Candidates for employment who are impacted by the Town of Davie's Smoking Policy will be permitted to reapply for open positions after six (6) months.