Records Center Assistant II (Open And Promotional)

Description

The San Mateo County's Human Services Agency (HSA) is seeking qualified candidates for the position of Records Center Assistant II.Under general supervision, the Records Center Assistant IIprovides support for the County's centralized Records Center storage facility. Works with County Departments in coordinating the receiving, shipping, storage, retention and disposal of County records.

DISTINGUISHING CHARACTERISTICS

Records Center Assistant I is the entry level class in the records center support series. Initially under close supervision, incumbents perform the more routine duties while learning County policies and procedures and becoming familiar with County warehousing practices. As experience is gained, there is greater independence of action within established guidelines.

Records Center Assistant IIis the fully experienced journey level class in this series capable of performing the full range of records center tasks.

The ideal candidatewill have:

• One year of experience in records management, working in a bookstore or library, or as a warehouse delivery driver.

• The ability to be well-versed with the use of general office technology.

• The ability to think critically and multi-task.

• Experience and/or familiarity with records management systems or has the ability to learn new systems quickly.

• Relevant work experience providing office or administrative support within a warehouse setting.

• Experience coordinating the receiving, shipping, storage, maintenance, and transporting records materials and supplies.

• Experience inventorying, filing, and retrieving case files.

• Ability to support HSA branches with product and supplies deliveries.

• Ability to support HSA Facilities team with workspace deliveries and day-to-day operational tasks such as office furniture inventory.

• Valid driver's license.

• Ability to lift 75 pounds.

Examples Of Duties

Duties may include, but are not limited to, the following:

• Receive, store, transport and deliver records materials.

• Verify records received against packing lists, store records in prescribed order.

• Perform the clerical checking of incoming materials; perform associated recordkeeping duties in support of record maintenance; use an on-line computer system to access inventory and related information.

• Perform related duties as assigned.

Qualifications

Knowledge of:

• Principles and practices of records management.

• Safety regulations and precautions pertaining to the work.

• Applicable laws and regulation pertaining to records management.

• Business data processing applications.

• Business arithmetic.

Skill/Ability to:

• Participate in administering the operational activities related to records management.

• Organize and prioritize work and meet operational department records storage needs.

• Establish and maintain effective working relationships with those contacted in the course of the work.

• Load and unload materials of various bulk and weight.

• Lift materials and supplies weighing up to 50 pounds.

Education and Experience:

Any combination of education and experience that would likely provide the required knowledge, skills and abilities is qualifying. A typical way to qualify is:

Records Center Assistant II - One year of experience in records management.

Application/Examination

Open and Promotional. Anyone may apply.Current County of San Mateo and County of San Mateo Superior Court of California employees with at least six months (1040 hours) of continuous service in a classified regular, probationary, Confidential and Management extra-help/limited term, and SEIU or AFSCME represented extra help/limited term positions prior to the final filing date will receive five points added to their final passing score on this examination.

All applicants who meet the minimum qualifications are not guaranteed advancement through any subsequent phase of the examination. All examinations will be given in San Mateo County, California, and applicants must participate at their own expense.

IMPORTANT:Applications for this position will only be accepted online. If you are currently on the County's website, you may click on the"Apply"button.If you are not on the County's website, please go to https://jobs.smcgov.org/ to apply.Online applications must be received by the Human Resources Department before midnight on the final filing date.

TENTATIVE RECRUITMENT SCHEDULE

Final Filing Date: Tuesday, May 7, 2024 at 11:59 p.m. PST

Application Screening:Wednesday, May 8, 2024

Panel Interviews:Wednesday, May 15, 2024

San Mateo County is centrally located between San Francisco, San Jose, and the East Bay. With over 750,000 residents, San Mateo is one of the largest and most diverse counties in California and serves a multitude of culturally, ethnically and linguistically diverse communities. The County of San Mateo is committed to advancing equity in order to ensure that all employees are welcomed in a safe and inclusive environment.The County seeks to hire, support, and retain employees who reflect our diverse community.We encourage applicants with diverse backgrounds and lived experiences to apply.Eighty percent of employees surveyed stated that they would recommend the County as a great place to work. The County of San Mateo is an equal opportunity employer committed to fostering diversity, equity and inclusion at all levels.

Analyst: Arlene Cahill(Records Center Assistant II - E460)