Records And Information Management Assistant - Utilities (Part-Time)

City Of Napa, CA Napa , CA 94558

Posted 4 months ago

DESCRIPTION

Do you have a high degree of initiative and independent discernment? Are you passionate about organizing and tackling problems? Can you handle sensitive information with diplomacy and discretion?

The Utilities Department is seeking an individual to assist with Records and Information Management (RIM) on a part-time basis. This position will average about 20 hours per week.

Qualified applicants will have successfully proven the following competencies:

  • Adaptability: Maintaining effectiveness during change in work responsibilities or environment; adjusting effectively to change by exploring the benefits, trying new approaches, and collaborating with others to make the change successful.

  • Collaborating: Working cooperatively with others to help a team or work group achieve its goals:

  • Managing Work: Effectively managing one's time and resources to ensure that work is completed efficiently.

  • Quality Orientation: Accomplishing tasks by considering all areas involved, no matter how detailed; showing concern for all aspects of the job; accurately checking processes and tasks; being watchful over a period of time.

  • Technology Savvy: Leveraging one's practical knowledge and understanding of recent technology tools, solutions, and trends to improve work results, solve work problems, and take advantage of new business opportunities.

Note About Temporary and Part-Time Positions: Employees in these classifications are at-will and not covered by the City's Civil Service System. No benefits are afforded to temporary employees, with the exception of participation in the mandatory temporary employee retirement plan.

TYPICAL TASKS

Assist City staff with compilation and review of existing records and incorporate pertinent records into the City's electronic records management system, some of which will include, but not be limited to the following:

  • Data entry

  • Identifying and preparing records for offsite storage and disposition

  • Sorting, scanning and accurately indexing documents into records repository

  • Updating metadata in records repository

  • Providing quality control of documents to verify completeness an accuracy when importing and scanning into record management system Laserfiche

QUALIFICATIONS

  • Minimum of one year experience performing duties similar to that of a records clerk is desired.

  • Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)

  • Familiarity with offsite storage practices and vendors, especially Corodata.

SUPPLEMENTAL INFORMATION

Please list all employers held within the last ten years in the work history section of your application. You may include history beyond ten years if related to the position you are applying. If you held multiple positions with one employer, please list each position separately. Failure to comply with these instructions may result in disqualification.

What happens next?

We will review your application and all supplemental materials to select the best qualified applicants to continue in the process. Screening will include a review of minimum qualifications, application appraisal rating of education, training and experience and relevance of background qualifications related to the target job as well as supplemental questions if applicable.

Applicants selected to move forward in the process may be asked to participate in any combination of the following (at any phase of the selection process): a written examination, job related exercise, phone interview, in-person interview(s), and/or web-based testing.

Reasonable Accommodations: The City of Napa Human Resources Department will make reasonable efforts in the examination process to accommodate qualified disabled applicants. Individuals with disabilities who would like to request an accommodation in the testing process must inform the HR Department in writing by the final filing date. A Reasonable Accommodation Request Form is available from HR and may be obtained by calling 707-257-9505, or dial 7-1-1 for the California Relay Service, offering free text-to-speech, speech-to-speech, and Spanish-language services 24 hours a day, 7 days a week.

The City of Napa is an Equal Opportunity Employer.


icon no score

See how you match
to the job

Find your dream job anywhere
with the LiveCareer app.
Mobile App Icon
Download the
LiveCareer app and find
your dream job anywhere
App Store Icon Google Play Icon
lc_ad

Boost your job search productivity with our
free Chrome Extension!

lc_apply_tool GET EXTENSION

Similar Jobs

Want to see jobs matched to your resume? Upload One Now! Remove
Downtown Maintenance Assistant (PartTime)

City Of Napa, CA

Posted 1 week ago

VIEW JOBS 10/9/2019 12:00:00 AM 2020-01-07T00:00 DESCRIPTION Do you love keeping busy outdoors? Are you handy? Would you enjoy working early mornings? We have just the position for you in the Public Works Department. As a Downtown Maintenance Assistant (Part-Time), you will perform assignments on downtown hardscapes such as parking lots, parking structures and sidewalks. This is a temporary position, averaging 20-40 hours per week. The start time is 3:00AM, and shifts may include evenings, weekends, and holidays. Applicants should have the ability to carry out oral and written directions, maintain cooperative working relationships, work in outdoor environments, be detail oriented, and work well with the public. Qualified applicants will have successfully proven the following competencies: * Adaptability: Maintaining effectiveness during change in work responsibilities or environment; adjusting effectively to change by exploring the benefits, trying new approaches, and collaborating with others to make the change successful. * Safety Focus: Identifying and improving conditions that affect own and others' safety; upholding safety standards. * Customer Focus: Ensuring that the customer's perspective is a driving force behind priorities and decisions; crafting and implementing service practices that meet customers' and own organization's needs; promoting and operationalizing customer service as a value. * Collaborating: Working cooperatively with others to help a team or work group achieve its goals. Note About Temporary & Part-Time Positions: Temporary and part-time employees are at-will and not covered by the City's Civil Service System. No benefits are afforded to temporary employees, with the exception of participation in the mandatory temporary employee retirement plan. TYPICAL TASKS * May operate small truck or utility vehicle * Operate specialized cleaning equipment * Painting inside parking garages and other areas downtown * Clean parking garages, parking lots, and also city sidewalks * Operate leave blowers and power washer. QUALIFICATIONS * Possession of California Class "C" Driver's license and a good driving record is required. * Willing to work any shift, including evening, holiday and weekend shifts * Sufficient physical strength, ability, coordination and stamina to perform the required duties. SUPPLEMENTAL INFORMATION Please list all employers held within the last ten years in the work history section of your application. You may include history beyond ten years if related to the position you are applying. If you held multiple positions with one employer, please list each position separately. Failure to comply with these instructions may result in disqualification. What happens next? We will review your application and all supplemental materials to select the best qualified applicants to continue in the process. Screening will include a review of minimum qualifications, application appraisal rating of education, training and experience and relevance of background qualifications related to the target job as well as supplemental questions if applicable. Applicants selected to move forward in the process may be asked to participate in any combination of the following (at any phase of the selection process): a written examination, job related exercise, phone interview, in-person interview(s), and/or web-based testing. Reasonable Accommodations: The City of Napa Human Resources Department will make reasonable efforts in the examination process to accommodate qualified disabled applicants. Individuals with disabilities who would like to request an accommodation in the testing process must inform the HR Department in writing by the final filing date. A Reasonable Accommodation Request Form is available from HR and may be obtained by calling 707-257-9505, or dial 7-1-1 for the California Relay Service, offering free text-to-speech, speech-to-speech, and Spanish-language services 24 hours a day, 7 days a week. The City of Napa is an Equal Opportunity Employer. City Of Napa, CA Napa CA

Records And Information Management Assistant - Utilities (Part-Time)

City Of Napa, CA