Do you have a high degree of initiative and independent discernment? Are you passionate about organizing and tackling problems? Can you handle sensitive information with diplomacy and discretion?
The Utilities Department is seeking an individual to assist with Records and Information Management (RIM) on a part-time basis. This position will average about 20 hours per week.
Qualified applicants will have successfully proven the following competencies:
Adaptability: Maintaining effectiveness during change in work responsibilities or environment; adjusting effectively to change by exploring the benefits, trying new approaches, and collaborating with others to make the change successful.
Collaborating: Working cooperatively with others to help a team or work group achieve its goals:
Managing Work: Effectively managing one's time and resources to ensure that work is completed efficiently.
Quality Orientation: Accomplishing tasks by considering all areas involved, no matter how detailed; showing concern for all aspects of the job; accurately checking processes and tasks; being watchful over a period of time.
Technology Savvy: Leveraging one's practical knowledge and understanding of recent technology tools, solutions, and trends to improve work results, solve work problems, and take advantage of new business opportunities.
Note About Temporary and Part-Time Positions: Employees in these classifications are at-will and not covered by the City's Civil Service System. No benefits are afforded to temporary employees, with the exception of participation in the mandatory temporary employee retirement plan.
Assist City staff with compilation and review of existing records and incorporate pertinent records into the City's electronic records management system, some of which will include, but not be limited to the following:
Identifying and preparing records for offsite storage and disposition
Sorting, scanning and accurately indexing documents into records repository
Updating metadata in records repository
Providing quality control of documents to verify completeness an accuracy when importing and scanning into record management system Laserfiche
Minimum of one year experience performing duties similar to that of a records clerk is desired.
Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
Familiarity with offsite storage practices and vendors, especially Corodata.
Please list all employers held within the last ten years in the work history section of your application. You may include history beyond ten years if related to the position you are applying. If you held multiple positions with one employer, please list each position separately. Failure to comply with these instructions may result in disqualification.
What happens next?
We will review your application and all supplemental materials to select the best qualified applicants to continue in the process. Screening will include a review of minimum qualifications, application appraisal rating of education, training and experience and relevance of background qualifications related to the target job as well as supplemental questions if applicable.
Applicants selected to move forward in the process may be asked to participate in any combination of the following (at any phase of the selection process): a written examination, job related exercise, phone interview, in-person interview(s), and/or web-based testing.
Reasonable Accommodations: The City of Napa Human Resources Department will make reasonable efforts in the examination process to accommodate qualified disabled applicants. Individuals with disabilities who would like to request an accommodation in the testing process must inform the HR Department in writing by the final filing date. A Reasonable Accommodation Request Form is available from HR and may be obtained by calling 707-257-9505, or dial 7-1-1 for the California Relay Service, offering free text-to-speech, speech-to-speech, and Spanish-language services 24 hours a day, 7 days a week.
The City of Napa is an Equal Opportunity Employer.
City Of Napa, CA