Records Administrative Specialist

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All Job Postings will close at 12:01 a.m. CT on the specified Closing Date (if designated).

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Closing Date:

09/20/2024

Type of Position:

Staff

• Clerical

Workstudy Position:

No

Job Type:

Regular

Work Shift:

Sponsorship Available:

No

Institution Name:

University of Arkansas Pulaski Technical College

University of Arkansas

• Pulaski Technical College at North Little Rock is an integral part of the Arkansas Technical and Community College System maintained by the State of Arkansas. The college is governed by the University of Arkansas System Board of Trustees and a seven-member Board of Visitors and derives its support largely from student tuition and fees and legislative appropriations.

UA

• Pulaski Tech, a comprehensive two-year college, offers associate degree and certificate programs for students who plan to transfer to four-year colleges and universities and/or for career preparation and advancement. Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening. To apply for the position, please click the Apply link/button.

For general application assistance or if you have questions about a job posting, please contact Human Resources at (501) 812-2839.

Department:

Records

Department's Website:

Summary of Job Duties:

• Sorts or supervises sorting of all incoming documents for processing.

• Accurately Indexes all imaged items.

• Produces high quality (clear, legible, does not require rotation) images of all documents submitted to Records.

• Assists in training and supervision of other workers who are indexing documents to ensure accuracy and quality of images.

• Manages supply orders including standard office supplies, transcript paper, graduation supplies, etc.

• Processes student requests such as unofficial transcripts, letter of good standing, and immunization requests.

• Maintains ability to resolve constituent's questions and to know when to consult with the other staff members and Registrars, including the presence of mind to use authority wisely.

• Exhibits exemplary organizational and customer service skills, assuring the maintenance of the highest levels of professionalism and office decorum.

• Provides essential information and problem resolution.

• Ensures accurate and effective representation of the College and follow-through with prospective students, enrolled students, business community and high school officials.

• Performs front office operations.

• Serves as primary phone customer service agent.

• Completes other duties as assigned.

Qualifications:

Minimum qualifications include:

• High School Diploma or general education degree (GED) or higher

• Ability to maintain confidential records

• Professionalism

• Excellent written and verbal communication skills

• Knowledge of computers and software applications, specifically Microsoft Office Products

• Team minded

• Excellent organizational skills and attention to detail

Preferred qualifications include:

• 1 year or more experience in an administrative role

Additional Information:

Salary Information:

$26,350

Required Documents to Apply:

List of three Professional References (name, email, business title), Resume

Optional Documents:

Special Instructions to Applicants

Recruitment Contact Information:

Ashley Henry-Saorrono, Registrar, ahenrysaorrono@uaptc.edu

All application materials must be uploaded to the University of Arkansas System Career Site https://uasys.wd5.myworkdayjobs.com/UASYS

Please do not send to listed recruitment contact.

Pre-employment Screening Requirements:

Criminal Background Check, Motor Vehicle Reports Check, Sex Offender Registry

University of Arkansas

• Pulaski Technical College is committed to providing a safe campus community. Title IX protects the college community from sexual harassment in a school's education programs and activities. This means that Title IX protects the college community in connection with all academic, educational, extracurricular, athletic, and other programs of the school, whether those programs take place in a school's facilities, in college transportation, at a class or training program sponsored by the school at another location, or elsewhere.

We conduct background checks for applicants being considered for employment. Background checks include a criminal background check and a sex offender registry check. For certain positions, there may also be a financial (credit) background check, a Motor Vehicle Registry (MVR) check, and/or drug screening. Required checks are identified in the position listing. A criminal conviction or arrest pending adjudication or adverse financial history information alone shall not disqualify an applicant in the absence of a relationship to the requirements of the position. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.

The University of Arkansas is an equal opportunity, affirmative action institution. The University does not discriminate in its education programs or activities (including in admission and employment) on the basis of age, race, color, national origin, disability, religion, marital or parental status, protected veteran status, military service, genetic information, or sex (including pregnancy, sexual orientation, and gender identity). Federal law prohibits the University from discriminating on these bases. Questions or concerns about the application of Title IX, which prohibits discrimination on the basis of sex, may be sent to the University's Title IX Coordinator and to the U.S. Department of Education Office for Civil Rights.

Persons must have proof of legal authority to work in the United States on the first day of employment.

All application information is subject to public disclosure under the Arkansas Freedom of Information Act.

Constant Physical Activity:

Hearing, Manipulate items with fingers, including keyboarding, Sitting, Standing, Talking

Frequent Physical Activity:

Grasping, Repetitive Motion, Stooping, Walking

Occasional Physical Activity:

Grasping, Pulling, Pushing, Reaching

Benefits Eligible:

Yes