Recorder 1 (Pcns 10-0303 & 10-0362)

Do you want to work in a relaxed, fast-paced environment where your people skills, organizational ability, and attention to detail will be highly valued?

Would you like a flexible schedule working downtown near restaurants, shopping, and trails with free covered parking?

Are you interested in paid holidays, guaranteed health benefits, and earned paid vacations, along with a wide range of other available discounts (gyms, computers, car rentals, etc.)?

Visit our website at www.recorder.alaska.gov to find out more about what we do!

Mission and Culture

The Recorder's Office is a positive, technology-driven environment that produces highly skilled, knowledgeable employees committed to recording and preserving the permanent public record of Alaska. Our staff is innovative, creative, and driven to achieve the highest level of support for our customers.

 We continually look for new enhancements and solutions to enable greater access to the Alaska public record. As Recorders, we work daily with state and federal entities, businesses large and small, and the general public to ensure that documents are recorded in a timely and accurate manner to help support the Alaskan economy.

Core Responsibilities

This is an entry-level position that will train you in land records management and give you valuable skills to be able to be promoted further with a professional career.

The Department of Natural Resources is seeking to hire a highly motivated individual with great customer service skills who has a desire to learn and can work independently or as part of a team.

The Recorder 1 position performs various duties involved in accepting and processing real estate and other associated documents into the permanent public land record for districts across Alaska. Duties include customer service, frequent computer use - including Microsoft Office products, DNR web programs, word processing, and database entries - and basic retail transactions.

To be successful in this position, a candidate will need the following core competencies:

To receive an interview, you need to demonstrate the following desired knowledge, skills, abilities, and experience within your application profile:

• Customer Service - to include professional, academic, or volunteer/personal experience

• Microsoft Office - experience with Word, Excel, and Outlook

• Personal skills - the following skills will help you be successful as a Recorder. Please provide examples to support the desired skills below:

• Attention to detail

• Task management and prioritizing daily tasks

• Organizational Skills

• Ability to learn and take direction

• Ability to communicate well with others

• Ability to complete tasks and is dependable

The desired knowledge, skills, abilities, and experience should be clearly demonstrated within the Work Experience/Duties Summary, Additional Information, and/or Supplemental Questions areas of your WorkPlace Alaska application profile. Attaching a resume is not an alternative to filling out the application in its entirety.PI05A1 - Recorder 1

Any combination of education and/or experience that provides the applicant with competencies in:

• Attention to Detail: Is thorough when performing work and conscientious about attending to detail.

• Computer Skills: Uses computers, software applications, databases, and automated systems to accomplish work.

• Critical Thinking: Uses logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.

• Customer Service: Works with clients and customers (that is, any individuals who use or receive the services or products that your work unit produces, including the general public, individuals who work in the agency, other agencies, or organizations outside State government) to assess their needs, provide information or assistance, resolve their problems, or satisfy their expectations; knows about available products and services; is committed to providing quality products and services.

• Reading: Understands and interprets written material, including technical material, rules, regulations, instructions, reports, charts, graphs, or tables; applies what is learned from written material to specific situations.

• Written Communication: Writes in a clear, concise, organized, and convincing manner for the intended audience.

equivalent to those typically gained by:

Experience including the performance of administrative support assignments; specifically, typing or data entry, or working with documents concerning ownership and encumbrances on property, such as deeds, liens, mortgages, promissory notes, financing statements, plats, or surveys.

Special Notes:

"Training" and "education" are synonyms for the process of acquiring knowledge and skills through instruction. It includes instruction through formal and informal methods (such as classroom, on-line, self-study, and on-the-job), from accredited and unaccredited sources, and long-duration (such as a post-secondary degree) and short-duration (such as a seminar) programs.

"Progressively responsible" means indicating growth and/or advancement in complexity, difficulty, or level of responsibility.

NOTE: PLEASE READ THE FOLLOWING CAREFULLY

THIS RECRUITMENT IS FOR ALASKA RESIDENTS ONLY

This recruitment is open to Alaska Residents only. Applicants must meet Alaska Residency Requirements to be considered for employment at this time.

If selected for an interview, applicants must bring their two (2) most recent performance evaluations or a list of three (3) current professional references.

Application Notice

You can ONLY apply for this position through the Workplace Alaska website or a hardcopy application. If you accessed this recruitment bulletin through a job search portal, such as AlaskaJobs or any other database, you MUST use a Workplace Alaska online or hardcopy application to apply successfully.

Instructions on how to apply with Workplace Alaska may be found on the Workplace Alaska "How to Apply" page. Your application must be submitted by 5:00 p.m. Alaska Standard Time on the closing date.

Supplemental Questions

This recruitment utilizes a supplemental questionnaire as part of the application process. These questions may be a mix of written, yes/no, multiple-choice, and select-all-that-apply questions.

The answers you provide to the questions will allow you to tell us about your experience and/or education. Responses will be used to determine which applicants will advance to the interview phase of the recruitment and selection process; please be as thorough and accurate as you can.

Your complete applicant package, including answers to the Supplemental Questions, will be used to determine which applicants will receive an interview.

No cover letter is required to apply for this position.

Applicants can optionally attach any of the following to demonstrate further their knowledge, skills, abilities, and experience:

• Resume

• Evaluations/Job Performance Reviews

• Letters of Recommendation

Education

If post-secondary education is required to meet the minimum qualifications, you must fill out the Education section of the application. If you have not obtained a degree, please indicate the units completed.

Copies of transcripts are required to verify educational credentials if used to meet the minimum qualifications for a position. Transcripts can be attached at the time of application or provided at the time of the interview.

Special Instructions for Foreign Education

Education completed in foreign colleges or universities may be used to meet the minimum qualifications listed above. If utilizing this education, you must show that the education credentials have been submitted to a private organization that specializes in the interpretation of foreign educational credentials and that such education has been deemed to be at least equivalent to that gained in conventional U.S. education programs; or an accredited U.S. post-secondary institution reports the other institution as one whose transcript is given full value, or full value is given in subject areas applicable to the curricula at the post-secondary institution. It is your responsibility to provide such evidence when applying.

Work Experience

If using work experience not already documented in your application, also provide the employer's name, job title, employment dates, and whether full or part-time. Applications will be reviewed to determine whether the responses are supported, and minimum qualifications are clearly met. If they are not, the applicant may not advance to the recruitment interview and selection phase.

Note: Attaching a resume is not an alternative to filling out the application entirely. Noting, "see resume" or any similar response on any portion of your application may lead to a determination that your application is incomplete and removal from consideration for this job posting.

Bargaining Unit

If you are a current state employee, please mark the union you are a member of at the time of application. Do not complete this question if you are not a current state employee.

Multiple Vacancies

This recruitment may be used for more than one (1) vacancy. The Department of Natural Resources may use the applicant pool acquired during this recruitment for future vacancies for up to ninety (90) days after this recruitment closes.

EEO Statement

The State of Alaska complies with Title I of the Americans with Disabilities Act (ADA). Individuals with disabilities who require accommodation, auxiliary aides or services, or alternative communication formats, please call 1-800-587-0430 or 465-4095 in Juneau or (907) 465-3412 (TTY) or correspond with the Division of Personnel & Labor Relations at P. O. Box 110201, Juneau, AK 99811-0201. The State of Alaska is an equal-opportunity employer.Workplace Alaska Application Questions & Assistance

Questions regarding application submission or system operation errors should be directed to the Workplace Alaska hotline at 1-800-587-0430 (toll-free) or (907) 465-4095 if you are in the Juneau area. Requests for information may also be emailed to recruitment.services@alaska.gov.

For assistance with your password, please visit the reset password page.

For specific information about this position, please get in touch with the hiring manager at the following:

Name: Trish Dohman

Title: Recorder Supervisor

Phone: 907-269-8872

Email: Trish.Dohman@alaska.gov