Receptionist/Office Services Coordinator

Baker, Donelson, Bearman, Caldwell, & Berkowitz, PC has an immediate opening for a Receptionist/Office Services Coordinator position in its Chattanooga office.

Responsibilities include answering phones; greeting clients and other visitors; maintaining neatness of the lobby/reception area and conference center; scheduling conference rooms, including verification of technology and catering needs; daily client check deposit list and issuing of needed operating account checks; assistance with ordering food for events; conference room/event set-up and take down; take legal documents to the courthouse for filing, other deliveries and/or pickups as needed; internal and external daily routing; prepare Fed-Ex shipments; receive, sort and distribute all incoming mail; maintain and order stock for panty items; type memoranda, correspondence and other documents as well as back-up to legal secretaries as needed; save documents into document management system; assist with other clerical duties as assigned; assist with special projects as requested by the Office Administrator.

Qualifications Include:

Basic knowledge of office equipment, including computer and copiers; Microsoft program knowledge- Outlook, Word, Excel, etc., Interpersonal skills necessary to communicate and follow instruction of attorneys and staff and provide information with extraordinary courtesy and tact; Ability to organize and prioritize tasks and complete them under time constraints; Confidentiality; Exceptional client service skills; Working effectively within a group or independently.

Requirements: Office administrative experience (law firm experience preferred but not required). Ability to organize and prioritize tasks and complete them under deadlines; must be proficient in Microsoft office, most specifically Word and Excel; ability to communicate and follow instructions of office management, attorneys, and other legal staff in a fast-paced demanding environment. Must be willing to learn new tasks and adapt to change easily.

Must provide minimum authorization to work in the United States. Resumes accepted only for job posted. Please click here to apply.

Thank you for submitting your resume. After our hiring committee has had a chance to review all candidates for this position, we will reach out to only those that will be moving on to the next step in our recruiting process. We appreciate your interest in the position and will contact you if further action is necessary.

Baker, Donelson, Bearman, Caldwell, & Berkowitz, PC is an equal opportunity employer, and all qualified applicants receive consideration for employment and all employees are treated during employment without regard to race, color, sexual orientation, religion, sex, age, national origin, genetic information, physical or mental disability, veteran status, gender identity, gender expression and marital status.