Primary Duties & Responsibilities:
Performs the following duties in supporting Business Administration Manager including, but not limited to:
Answer incoming phone calls to the main line number
Greet visitors at the front desk
Distribution of daily incoming mail
Post mail using the postage machine and prepare UPS packages for delivery
Copy, fax and scanning documents
Prepare and distribute correspondence and memoranda
Help planning large meetings
Prepare presentation materials
Gather and disseminate information on a daily basis back and forth from the corporate office to the field
Set up and maintain files
Compile and bind investment books
Submit payables to the Accounting Department on a timely basis
Maintain vendor certificates of insurance files
Complete monthly credit card allocations
Assist in the completion of special projects or overflow
Special projects as assigned by immediate supervisor
High School Diploma
At least 1-2 years of previous administrative experience and/or experience supporting a department or individual
Good interpersonal and oral and written communication skills
Proficient in various computer skills ( Outlook, Word, Excel, PowerPoint)
Must be able to multi task and be a self-starter
Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence.
Ability to add, subtract, multiply, and divide in all units of measure, using ratio, and percent
Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.
Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form
Basic courtesy and diplomatic abilities are important to this position. Must be able to interact effectively with corporate system personnel and maintain a professional attitude and appearance at all times.
Chm2 Solutions Inc.